1. Emergency Management Information System - EMIS
Hazard Risk Mitigation & Emergency Preparedness Project

2. Summary Project: Hazard Risk Mitigation & Emergency Preparedness
Component A: Strengthening of Emergency Management and Risk Financing Capacity
Subcomponent A2: Development of emergency management information system

3. Hazard Risk Mitigation & Emergency Preparedness Project Component A: Strengthening of Emergency Management and Risk Financing Capacity
Component objective:
to enhance the capacity of the Romanian authorities to better prepare for, respond to and recover from natural or man-made disasters, through modernization of information technology and communications systems, activities which would increase the planning and training efforts of all levels of government, public awareness and preparedness, and complete technical feasibility work and institutional framework for launching of the Romanian Catastrophe Insurance Program
Component A summary:
A1. Upgrading emergency communications at the national, regional and local level
A2. Development of emergency management information system
A3. Development of a Vrancea earthquake scenario
A4. Public awareness program
A5. Preparation of Catastrophe Insurance Program
The Component implemented by the Ministry of Interior and Administrative Reform has 5 subcomponents as follows:
Subcomponent A1: Upgrading emergency communications at the national, regional and local level, with the objective of enhancing the functionality, interoperability and coverage of the communications capability of emergency management agencies
Subcomponent A2: Development of emergency management information system, with the objective to develop a coordinated information management system to collect,
analyze and share real-time data among emergency management agencies and key public officials
Subcomponent A3: Development of a Vrancea earthquake scenario, with the objective to develop a reliable earthquake scenario that will model potential damages to the human and built environment from the maximum probable earthquake along the Vrancea fault.
Subcomponent A4: Public awareness program, with the objective to educate and to mobilize the general public to enhance individual preparedness and self-sufficiency during emergencies
Subcomponent A5: Preparation of Catastrophe Insurance Program, with the objective to complete the minimum technical feasibility work for the preparation of the launch of the Romanian Catastrophe Insurance Program (RCIP)

4. Hazard Risk Mitigation & Emergency Preparedness Project Component A: Strengthening of Emergency Management and Risk Financing Capacity A2. Development of Emergency Management Information System
Subcomponent objective:
to develop a coordinated information management system to collect, analyze and share real-time data among emergency management agencies and key public officials at the national, regional and local levels
Subcomponent summary:
Feasibility and System Design Study: the basis for implementation of a modern emergency management information system – Consultancy Services
Establishment of IT-based Emergency Management Information System: the acquisition of an emergency management information system to be deployed at the national, county and municipal levels - Goods
Coming back to the Emergency Management Information System, this subcomponent is implemented in two phases, first a feasibility and system design study that will form the basis for implementation of a modern emergency management information system, and second the effective implementation through the acquisition of the necessary hardware, software and related services for the implementation of the EMIS.
First phase is completed and the second phase is under process of procurement.

5. Emergency Management Information System EMIS
The EMIS is an integrated information system within the National Emergency Management System (NEMS) connecting all the emergency operational centers and other stakeholders for streamline information sharing and decision support for both daily routine and emergency situations response operations, supporting all phases of emergency management: mitigation, preparedness, response, and recovery.
The EMIS is an integrated information system within the National Emergency Management System (NEMS) connecting all the emergency operational centers and other stakeholders for streamline information sharing and decision support for both daily routine and emergency situations response operations, supporting all phases of emergency management: mitigation, preparedness, response, and recovery
EMIS Stakeholders are represented by: central and county emergency inspectorates, ministries and various agencies:
Level 1 organizations are those whose main mission is emergency management itself or who play a crucial role in such processes. They are in charge with the management of different types of risks and have permanent operative centers.
Level 2 organizations are those not directly in charge with the management of different types of risks but which have permanent operative centers.
Level 3 organizations are the rest of those listed in Appendix 3 of Government Decision 2288/2004 and which are not Level 1 or Level 2 organizations.
Level 1 and Level 2 organizations have permanent operative centers in their structure and hence they will operate as an EOC each. In each county a CEOC (including BEOC) will be operational. At central level, National Emergency Operational Center (NEOC) and National Center for Intervention Command and Coordination (NCICC) will be set up. For all this organizations, a full EMIS replica will be installed, including the databases. In the event of a communications failure, the system will still be operational within these organizations using the data available since the last replica.
Lever 3 organizations as well as the Ministry of Administration and Interior (MIAR) structures in the picture above will not run EMIS; however they must be able to access EMIS remotely, as users, being dependant on the communication links.

6. Emergency Management Information System EMIS
The aim of EMIS is to improve the communications and information sharing among institutions involved in emergency management in order to facilitate quick and correct decisions during emergencies
The EMIS is an integrated computer database, communication and logic system designed to support decision makers during emergencies by giving them detailed, real-time information, allowing them to graphically integrate it and then transmit their decisions through the chain of command to the appropriate Emergency Responders and other actors involved in the Emergency Management procedures
The EMIS will select and organize the various data collected and disseminated by a multitude of authorities involved in emergency management, and will process that data to enable the development and implementation of a clear plan of action in response to the emergency

7. Emergency Management Information System EMIS
The Emergency Management Information System (EMIS), will assist its users and decision makers in:
Collecting data about the emergencies from all institutions involved in emergency management
Exchanging of information and collaboration between parties involved for an enhanced decision making
Gathering and sharing information between organizations involved in the management of the emergency situations based on a user defined access
Effectively communicating information between institutions
Maintaining the emergency plans covering all emergency phases
Maintaining an up-to-date database of all necessary human and material resources
Assessing the emergency situations and damages
Executing the emergency plans and procedures
Notifying the involved parties and report the situation
Initiating, coordinating and monitoring search and rescue missions
Coordinating medical assistance
Managing the resources needed for interventions
Coordinating evacuation and sheltering
Recording all the transactions for post event audit and after actions reviews
Maintaining relations with media/public relation
Coordinating of post-event operations

8. Emergency Management Information System EMIS
Nationwide EMIS implementation at the level of the County Emergency Operational Centers
According to the existing budget and the estimation of costs, the system will be implemented country wide at the level of the county emergency operational centers.
County Emergency Operational Centers

9. Emergency Management Information System EMIS
EMIS architecture overview
The central parts of the EMIS are located at the National Emergency Operational Center (NEOC) within the General Inspectorate for Emergency Situations (GIES) with a complete backup system at National Center for Intervention Command and Coordination (NCICC). During normal situations, routine operations management is carried on at NEOC, NCICC having backup role; during emergency situation, NCICC will take over the role of managing the situation. At the same location will function the National Committee for Emergency Situation who will be in charge with the management of the situation. The two locations will be connected with a broadband link to ensure continuous data synchronization. From the national centers the public information will be disseminated through a web portal.
The County Emergency Operational Centers (CEOCs) are equipped with similar IT infrastructure as the National Centers. Backup CEOC sites will not be implemented within the current project; in case a given CEOC is unavailable (destroyed by earthquake, for instance) a neighboring CEOC can be used as a substitute. At the same location with CEOC will function the County Committee for Emergency Situations (CCES) who is in charge with the management situation at county level. The data at county level is replicated at national level.
The are several Data provider organizations - who provide some form of input – databases, GIS layers, etc. They would operate their own systems which will have interfaces for inputting information to EMIS.

10. Emergency Management Information System EMIS
Current status:
The bidding documents for “Supply and installation of fully integrated emergency management information system (Hardware, Software and related services)“ are available and can be obtained by interested eligible bidders from PMU-MIRA, 46 Banul Dumitrache, sector 2, Bucharest, Romania, Tel: , Fax: ,
Implementation plan:
Start: January 2008
Finish: December 2008
The first phase of the implementation of the project is completed, the feasibility and design study is ended, the functional and technical specification for the procurement of the system were included in the bidding documents for Supply and installation of fully integrated emergency management information system (Hardware, Software and related services)“ which are available and can be obtained by interested eligible bidders from PMU-MIRA, 46 Banul Dumitrache, sector 2, Bucharest, Romania, Tel: , Fax: ,
The implementation is planned to start in January next year and to finish at the end of the next year.

11. Emergency Management Information System EMIS
Benefits
The quality and efficiency of the emergency management services would be dramatically improved country wide at national and county levels by the end of 2008.
The government capacity to respond rapidly in the face of disaster is strengthened
Standard Operating Procedures in place
By implementing EMIS the government capacity to respond rapidly in the face of disaster is strengthened by enhanced information sharing.

12. Questions