1. Presentation to the Portfolio Committee 12 October 2004 DPSA ANNUAL REPORT

2. Outline of presentation Introduction and overview Minister’s international public administration engagements Programme performance Financial statements and AG Report Human Resource statistics

3. Introduction and overview Celebrating 10 years of freedom – brief overview since 1996 (DPSA established) To lead transformation of the public service Starting point: revamping policies on HR and service delivery From 1999: emphasis on implementation and pro active support to departments New policies since 1999: HRD, Anti-corruption, HIV/AIDS & E-Government

4. Introduction and overview cont. Focus for second decade Continue sustained engagement with departments to improve accountability and performance of the public service Focus on monitoring and evaluation to ensure timeous response to service delivery challenges DPSA proud of contribution to transforming public service

5. International programme Minister plays important role in international public administration 2 nd UN Committee of Experts International Institute of Administrative Science conference CAPAM High Level Meeting 5 th Global Forum on Reinventing Government Public Sector Leadership Capacity Development for Good Governance in Africa 3 rd UN Committee of Experts

6. Major projects: Eastern Cape intervention Intervention from December 2002 to March 2004 Turnaround plans for four departments Disciplinary cases backlogs addressed Joint Anti-Corruption Task Team pursued criminal cases Back-office support centres established Internal audit functioning Resolution 7 fast-tracked Ongoing implementation of turnaround post-March Ownership and sustainability arrangements in place Monitoring mechanism in Office of Premier

7. Major projects: Restructuring Assistance rendered to provinces in implementing Resolution 7 of 2002 Large number of collective and individual disputes were handled Agreement lapsed in September 2003 Further process of assisting departments in absorbing employees in excess (those who could not be redeployed Those in excess decreased from 13900 to 10500 from Sept to March

8. DPSA programmes Administration Integrated Human Resources Information and technology management Service delivery improvement Anti-corruption Auxiliary and associated services

9. Administration International and African Affairs DPSA established a NEPAD programme in Governance and Public Administration Hosted 4 th Pan-African Ministers of Public Service Conference in May 2003 Public Service Ministers’ Programme adopted Research projects were completed (with CPSI) Website established African Management Development Institutes Network (AMDIN) established Took responsibility for the African Governance Inventory (AGI) – tool for sharing public admin data

10. Integrated human resources Remuneration and conditions of service Implementation framework for scarce skills strategy developed Flexible remuneration package for levels 11+12 Incentive policy framework and pay progression Provided online information on HR matters Benchmark job descriptions developed Research on restricted medical aid scheme completed Rules of GEPF amended Management Policy and Procedure on Incapacity Leave and Ill-Health Retirements piloted

11. Integrated human resources Negotiations and labour relations Agreements concluded on – Last leg of multi-term salary negotiations agreement New levy agreement for the PSCBC Long service awards Recognition for service of former non-statutory forces Foreign Service Dispensation Establishment of provincial bargaining chambers Provision for sectoral chambers Labour relations policy developed

12. Integrated human resources Employment Practices and Career Management Affirmative action targets revised Generic competency framework for levels 11 and 12 Proposals on the establishment of sustainable pools of middle managers Competency profiling and assessment programme piloted in Gauteng and Land Affairs SMS Conference held in September 2003 Updated version of the SMS Handbook published A database on the SMS was established

13. Integrated human resources HIV and AIDS 3 rd phase of Impact and Action project Facilitating the implementation of policies and systems developed in the second phase Comprehensive communication strategy developed Includes Health Channel accessible via DPSA website 3 rd Public Service Aids Indaba held in October Support to departments in implementing minimum standards

14. Integrated human resources Human resource development Proposals on institutionalisation of internships and learnerships in the public service approved 7234 interns and learners in department Social Plan guidelines for restructuring process developed Workshops held with departments

15. Integrated human resources Public Service SETA Funding acquired for 4197 learnerships Implementation model under discussion 5 learnerships established Re-orientation and induction programme developed 35 SMS Unit Standards developed

16. Information and technology management Batho Pele Gateway portal (www.gov.za)www.gov.za Information on services collected and organised Portal developed and information uploaded Call centre established GITO Council Plans for establishment of an African CIO Council CIO exchange underway

17. Service delivery improvement Government Internal Consulting Services Review of public entities Corporate status, corporate form, corporate governance, HR and performance management Work on eliminating red tape Red Tape Challenge held inviting innovations Citizens Access to e-government developed Batho Pele Change Management Engagement piloted Batho Pele Handbook completed Directory of Public Services completed Africa Public Service Day and Public Service Week successfully completed

18. Service delivery improvement Programme Management and Development Cooperation Integrated Provincial Support Programme Turnaround of hospitals (Limpopo), social security files (Eastern Cape) etc Public Service Transformation Support Programme Support to anti-corruption strategy, NEPAD initiatives, competency framework for middle managers etc Public Service Reform Programme Funds supported study on red tape, IMT, development of a recruitment and retention strategy, early warning system etc

19. Service delivery improvement Learning and knowledge management Learning networks established KZN, Limpopo, Batho Pele Learning sessions Hospital visits, anti-corruption learning session, various workshops Learning events Eastern Cape Premier’s Batho Pele Campaign Service Delivery Academy Learning products Service Delivery Review 23 case studies Manual on the Machinery of Government

20. Anti-corruption Proposals on minimum anti-corruption capacity approved Proposals on a Public Service Anti-Corruption Hotline approved Project to provide support to Department of Correctional Services UN Convention on Corruption signed by the Minister in Merida, Mexico in December DPSA represented SA at the Global Forum III in Korea Corruption Management Information System developed Assisted DPLG in developing AC strategy

21. Financial statements and AG Report

22. Auditor-General Report Unqualified audit report Matters of emphasis Internal Audit not fully functional Risk Management and Fraud Prevention Plan not finalised still in draft format PSETA: Two bank accounts outside the books of DPSA, only included as a note to the financial statements

23. zAllocation: R174,667m zExpenditure:R154,979m zBalance:R 19,688m Minus zRolloversR 11,653m (Gateway, restructuring and medical scheme) zPSETA not drawnR 3,500m zTrue savingR 4,535m Financial Statements

24. Expenditure per standard item Percentage split for 2002/03 Personnel 32%, Admin 10%, Stores 3%, Equipment 4%, Prof and spes 18%, transf 33%, Misc 0%

25. Financial Statements cont. zComparison between allocation and actual expenditure per programme yProgramme 1 – Administration yProgramme 2 – Integrated Human Resources yProgramme 3 – Information and Technology Management yProgramme 4 – Service Delivery Improvement yProgramme 5 – Anti Corruption Strategy yProgramme 6 – Transfers: Capital

26. Growth in budget over last 3 years (excluding SITA transfers) Financial Statements cont. 42% 20%

27. HR statistics

29. Vacancy rate

30. Skills development