1. SECURITY OF INFORMATION Unit 3c

2. Click to return to Sum up page HOW TO PROTECT DATA AND COMPUTERS Computers can be locked in a room CCTV and alarms to deter theft Password protect computers Password protect files Save documents as read-only to prevent changes Security devices, eg fingerprint recognition, iris recognition Staff not to use personal discs at work Anti-virus software

3. Click to return to Sum up page LEAVING A WORKSTATION Save and close file Activate password-protected screen saver Remove data storage medium and lock away Angle screens away from view of passers-by Never leave printouts lying around

4. Click to return to Sum up page PASSWORDS Restrict access to files Restrict access to e-mails Passwords should:Passwords should not: Contain letters and numbers Be changed regularly Be kept confidential Be shared with anyone Be obvious, eg favourite football team etc

5. Click to return to Sum up page ANTI-VIRUS SOFTWARE A virus is a program which has been created to interfere with computer systems. They are spread by Infected discs E-mail Internet Organisations should instal and regularly update anti-virus software. This scans files and disinfects them if viruses are found. In Oban High we us SOPHOS.

6. Click to return to Sum up page BACK-UP PROCEDURE Computer data should be backed up regularly in case information is lost, damaged or accidentally deleted Computer crashes Theft of computer (and data with it) Accidental deletion (by untrained staff) Hackers (may deliberately delete data) Fraud (employees may deliberately edit or delete data) Viruses A back-up copy of our whole network is made every night in Oban High School. Back-up tape in Oban High

7. Click to return to Sum up page CARE OF STORED DATA Data can be stored in many ways, eg floppy discs (not common now as they are delicate and hold very little), CDs, DVDs, memory sticks. These items should be… Labelled Handled with care Stored in cases Removed if not in use Stored away from direct sunlight.

8. Click to return to Sum up page DATA PROTECTION ACT This is a law which protects personal data held about a data subject (living individual). Organisations holding such data must comply with the Data Protection Act. The data user (organisation holding the data) must register with the Data Protection Registrar. The act states that data subjects have the right to see information which is held on them. The law has 8 main principles …

9. Click to return to Sum up page Data Protection Principles Personal data must be … Fairly and lawfully processed Processed for specified purposes Adequate, relevant and not excessive Accurate and up to date Kept for no longer than is necessary Processed in line with the individual’s rights Kept securely Transferred to countries outside EC with certain conditions

10. Click to return to Sum up page To sum up … Back-up procedures Back-up procedures Care of stored data Care of stored data Data Protection Act Data Protection Act Data Protection Principles Data Protection Principles How to protect data and computers How to protect data and computers Leaving a workstation Leaving a workstation Passwords Anti-virus software Anti-virus software Click on the link to go back to the slide if you need to revise any of the above!!!