2. Administrative Systems and the Law What you need to know to produce an oral presentation for Unit 7 When the presentations will take place Resources you can use for the presentation Click once on the left mouse button to move through the presentation

3. Introduction Certain administrative systems are controlled by the law (can you give an example)? Two main areas - data protection legislation and health and safety

4. Data Protection Legislation Concerned with protecting the collection, storage, processing and distributing of personal information First Act covered computer information developed later to cover manual filing systems

5. General Information Law introduced as general concern raised about the amount of information that could be held on individual especially with the introduction and increase in use of computer. Act gave people rights to control the information held about them, use, type and correctness. Make a note of three facts about the act that you already know!

6. The Data Protection Act 1998 Under this act all organisations and businesses which process personal data on individuals (a data subject) must give notification that they should be included in a resister of data controllers, unless they have already registered under the 1984 Act.

7. Data controllers - must state Their name and address details of the personal data being processed details of why the data is being processed details of who is likely to see the information details of any countries outside the EU who may see the information

8. The term data - what does it mean? Information recorded or processed by computer Information which is part of a relevant filing system or forms part of accessible records e.g. health, social services

9. Eight principles of the Act Data must be obtained and processed fairly and lawfully Data held used for specified lawful purpose Data should be adequate, relevant but not excessive Must be accurate and up to date Personal data must be kept no longer than necessary Must be processed in accordance with data subject rights Stored securely(lawful access, loss etc) Must not be transferred outside the EU- unless data protected