1. Office of the Federal Coordinator for Meteorology WORKING GROUP FOR WEATHER INFORMATION FOR SURFACE TRANSPORTATION (WG/WIST) Meeting 05-4 Office of the Federal Coordinator for Meteorological Services and Supporting Research July 11, 2005

2. Office of the Federal Coordinator for Meteorology 2 Recording In Progress NOTE: Audio recording in progress to assist with capturing Record of Actions.

3. Office of the Federal Coordinator for Meteorology 3 Please sign-in on roster Life Support: Coffee, Tea, Sodas, Snacks, etc. Emergency Exits * Phones: * –Incoming messages: 301- 427- 2002 –Incoming faxes: 301- 427- 2007 –Dial 9 for commercial, 4 for DSN on DSN line Restrooms: Grab a key at the front desk* Parking Validation Administrative Info * slide follows

4. Office of the Federal Coordinator for Meteorology 4 Elevators MEN WOMEN Toilet Kit Copier Fax DFC USN USAF FAA FC Emergency Exit WG Meeting room

5. Office of the Federal Coordinator for Meteorology 5 Phones Elevators MEN WOMEN Toilet Kit Copier Fax DFC USN USAF FAA FC WG Meeting room

6. Office of the Federal Coordinator for Meteorology 6 Elevators MEN WOMEN Toilet Kit Copier Fax DFC USAF FAA FC Restrooms USN WG Meeting room

7. Office of the Federal Coordinator for Meteorology 7 1. OPENING REMARKS (10 minutes---8:30 – 8:40 am) 2.RECORD OF ACTIONS (5 minutes---8:40 - 8:45 am) 3.MEETING DISCUSSION TOPICS: A. INFORMATION GATHERING ACTIVITY TO DOCUMENT WHAT WIST R&D WORK IS ALREADY GOING ON AND CROSS FEED THE INFORMATION TO ALL MEMBERS (ACTION ITEM 2005-1.4). (15 minutes--8:15 – 8:30 am) B. SELECT A STRATEGY TO DETERMINE THE FEDERAL R&D NEEDS THAT WOULD BE THE FOCUS OF THE WIST R&D PLAN (Action Item 2005-1.3). (45 minutes--8:30 – 9:15 am) C. USING PREVIOUSLY PUBLISHED R&D NEEDS LISTS AS A GUIDE, DETERMINE A PRELIMINARY STRUCTURE FOR THE WG/WIST R&D PLAN TO CLEARLY EXPRESS THE R&D PRIORITIES OF THE WIST COMMUNITY (Action Item 2005-1.3). (60 minutes---9:15 – 10:15 am) BREAK 15 minutes--10:15 - 10:30 am D. REVIEW AND COMMENT ON THE INITIAL “WIST RESEARCH INITIATIVE” PAPER (45 minutes---10:30 – 11:15 am) E. STRATEGY FOR NEXT MEETING (25 minutes---11:15 – 11:40 am) F. AGENCY INPUTS AND NEW ITEMS. (30 minutes---11:40 am – 12:10 pm) 4. REVIEW OF ACTION ITEMS (15 minutes---12:15 - 12:30 pm) 5.NEXT MEETING (5 minutes---12:30 - 12:35 pm) ADJOURN at 12:35 pm Tentative Agenda

8. Office of the Federal Coordinator for Meteorology 8 Committee Chairpersons Opening Remarks

9. Office of the Federal Coordinator for Meteorology 9 The draft Record of Actions 05-03 was distributed to WG/WIST members on May 26, 2005. No changes were received. Record of Action Review

10. Office of the Federal Coordinator for Meteorology 10 WG/WIST ACTION ITEM 2005-1.4: The Executive Secretary will work with the WG/WIST to perform an information gathering activity to find out what WIST R&D work is already going on and tabulate and cross feed the information to all members. On April 13, 2005, the WG/WIST Exec Secretary requested input from WG/WIST members on WIST R&D activities in their agencies or activities their agency funds but are performed by another agency, academic institution, or private company. Inputs were requested by May 13, 2005. All inputs received were consolidated and provided to all WG members on July 7, 2005. Action Item 2005-1.4

11. Office of the Federal Coordinator for Meteorology 11 Prioritize WIST R&D Needs Reach agreement on how to prioritize the WIST R&D needs. At the last meeting it was suggested the WG use fatalities, injuries, and property damage figures as a way to help prioritize needs…this would also be consistent with the WG’s goals. Ms Goodwin was asked to provide these figures and the group would then comment on them.

12. Prioritize WIST R&D Needs

13. Office of the Federal Coordinator for Meteorology 13 DETERMINE A PRELIMINARY STRUCTURE FOR THE WG/WIST R&D PLAN Decide on a design for the layout of the WIST R&D plan. A draft matrix was designed based on feedback from the last meeting. After much discussion, the WG decided the Executive Secretary would take action to combine the Modified CTRE and WIST matrix structures into one matrix, by: - adding an entry for data archival for forensic efforts - using CTRE row heading with WIST column headings - adding a column for “Intermodal (ports and rail yards)” - expanding the one word WIST mode descriptions to show the scope of each mode’s activities - striking the word “improved” in CTRE rows and combine “performance measures” and “weather-related accident reporting” into one row heading.

14. Office of the Federal Coordinator for Meteorology 14 DETERMINE A PRELIMINARY STRUCTURE FOR THE WG/WIST R&D PLAN

15. Office of the Federal Coordinator for Meteorology 15 WIST Research Initiative Paper Provide feedback on the initial “WIST Research Initiative” paper. At the last WG/WIST meeting Mr. Williamson relayed to the group a request that the WG/WIST develop an initial “WIST Research Initiative” by July 1, 2005, so the WG’s efforts might have an impact on the FY07 and FY08 budget process. The group agreed to work up such an initiative if the NOAA-FHWA Partnering Plan might serve as the foundation for such a document

16. Office of the Federal Coordinator for Meteorology 16 Strategy for the Next Meeting What do we want to accomplish at our next meeting? Are we ready for a longer meeting to decide on needs and priorities? Do we need to invite representatives from each agency to make a case for their needs and priorities? Should the FAA Aviation Weather Research Program, the Volpe National Transportation Systems Center, and others also come to help decide what might be leveraged within the Federal community?

17. Office of the Federal Coordinator for Meteorology 17 Agency inputs and new items

18. Office of the Federal Coordinator for Meteorology 18 ACTION ITEM 2005-1.1: The Executive Secretary will establish a web site where all WG reference materials can be posted to ensure all WG/WIST members have access to them.STATUS: CLOSED ACTION ITEM 2005-1.2: The Executive Secretary will provide all WG/WIST members with a consolidated listing of all WIST Report recommendations so they can review them and determine if the TOR’s paragraph 3a is too ambitious based on ICMSSR tasking actions from May 2004. STATUS: CLOSED ACTION ITEM 2005-1.3: The Executive Secretary will provide a synthesized R&D needs list so that WG members could review them and begin to determine the R&D needs that would the focus of the WIST R&D Plan and start to build a structure for the R&D Plan to clearly express the priorities of the WIST community. STATUS: OPEN ACTION ITEM 2005-1.4: The Executive Secretary will work with the WG/WIST to perform an information gathering activity to find out what WIST R&D work is already going on and tabulate and cross feed the information to all members. STATUS: OPEN ACTION ITEM 2005-1.5: WG/WIST members will review and comment on the draft vision and goals. STATUS:CLOSED Review of Action Items

19. Office of the Federal Coordinator for Meteorology 19 Next Meeting??

20. Office of the Federal Coordinator for Meteorology 20 Meeting Adjourned Thank you!

21. WIST Report Structure RoadwayRailwayPipeline transitmarine transportation airport ground operations- Improve Use of Observation Data Improve surface condition forecasting Detection and Predict Reduced Visibility Detection and Prediction of High Wind Events Improve weather and surface sensing Capabilities Improve access to and application of WIST data Development and Improvement of misoscale to mesoscale weather prediction models and applications Better integrate weather and other decision support factors Extend fundamental WIST knowledge Improve WIST related education and training

22. Office of the Federal Coordinator for Meteorology 22 Modified CTRE R&D Structure Maintenance Management and Operations Traffic Management, Operations and safety Intermodal Traffic Management and Operations Weather Enterprise Design and Construction Observations Modeling and Forecasts Weather Information Dissemination Improved Decision Support Systems Improved Education and Outreach Improved Performance Measures Improved Weather-Related Accident Reporting