1. University Human Resource Services September, 2008

2. New “look and feel” but functionality has not changed “Look and feel” is very similar to the EPIC system 80% of HRMS eDocs system users are also EPIC system users, so we’re hopeful for a relatively smooth transition period Two big changes: Tabbed format Side-by-side, before-and-after views

3. Hire Employee eDoc Step 1 Enter University ID and “Search”

4. Hire Employee eDoc Step 2 Begin eDoc by clicking on the link in the “Actions” column

5. Hire Employee eDoc Step 3 Enter Effective Date and Position Number and “Continue”

6. Hire Employee eDoc Step 4 Determine appropriate status of Primary Job field and “Continue”

7. Hire Employee eDoc Step 5 Enter Standard Hours and Compensation Rate and “Continue”

8. Hire Employee eDoc Step 6 Enter Voucher Code and “Add Accounting Line” Then enter account info and “Submit”

9. Hire Employee eDoc Step 7

10. Maintain Pay Rate eDoc Step 1 Enter University ID and “Search”

11. Maintain Pay Rate eDoc Step 2 Begin eDoc by clicking on the link in the “Actions” column

12. Maintain Pay Rate eDoc Step 3 Enter Effective Date and “Continue”

13. Maintain Pay Rate eDoc Step 4 Choose Action Reason from pull-down and “Continue” Note: The system highlights in yellow the changes that have been made.

14. Maintain Pay Rate eDoc Step 5 Insert new Compensation Rate & Calc Annual Rate and “Continue”

15. Maintain Pay Rate eDoc Step 6 Enter new Account and “Submit”

16. Maintain Pay Rate eDoc Step 7

17. Approver View

18. Timeline “Power users” are currently testing the Person, Position, and Employee Activities eDocs. Additional Pay eDocs are scheduled to be released to them on September 29 th. “Roll out” of the new system targeted for Monday, October 27 th. It will be “rolled out” to regional campuses first, followed by the Bloomington campus and then the IUPUI campus.

19. Training Overview document available to all HRMS eDocs users this week Just-in-time training available a couple of weeks prior to “roll-out” Breeze sessions for regional campuses Large in-person overview sessions at BL and IUPUI Smaller in-person sessions for individuals unable to attend previous sessions or who need additional training SOS (System Online Support) – updated shortly after “roll-out” of new eDocs system Other…

20. Questions??? Michele Neary mahuckst@indiana.edu (812) 855-4120