1. Listen to audio over your computer speakers. If you are not able to listen via the Internet, you can dial-in by phone using the numbers shown on your screen. If you disconnect, simply repeat instructions to reconnect to the program. If listening to audio by phone, you can adjust the volume by pressing *4. To submit a question, type in the chat window and click “Enter” to send. CPE and CEU Credits are NOT available for this forum.

2. Welcome to FYI Our Intent and Purpose – Strategic Plan Outreach and Mentorship Effort for New and Newer PASBO Members in all aspects of School Business Management – Use PASBO Experts to Help New Entrants – Continuing Series Next one is November 7 at 9 am All sessions recorded and available at www.pasbo.org/FYI 2

3. AFR Data Entry Jeff Ammerman, Director of Technical Assistance jammerman@pasbo.org 717-540-9551

4. AFR Basics http://www.portal.state.pa.us/portal/server.p t/community/annual_financial_report_- _school_district/7310 http://www.portal.state.pa.us/portal/server.p t/community/annual_financial_report_- _school_district/7310 If filed more than 30 days after the due date of October 31, a fine of $300/day for each day it is late DO NOT EVER DO THIS! File and revise, if needed, or contact PDE

6. Enter School Information Type in the AUN Most everything else will populate Fill in the names and contact information Go back to Main Screen

9. Data Load Detailed file specification instructions on the main PDE AFR page Will save gobs of data input time Will improve accuracy Most Financial Software vendors have this functionality built into their products Worth learning how to do this If you don’t, will have to manually type in a lot of data

11. Still must enter information Data load will save lots of time, but not everything will populate Will need to enter some revenue detail, financial statement information, and special schedule information

15. Special Schedules Not going to go over each one individually Highlight those that have financial impacts Contact me with questions about others

16. Special Education Schedule

17. Important because it determines your Act 1 exception for Special Education Expenses Allocation of costs between regular and special education Many Districts allocate based on number of students for certain areas, while inputting known costs in other (Transportation especially) Cannot change methodologies to increase your Act 1 Exception

18. Tuition Schedule

19. Restricted Indirect Cost Schedule

20. Important because it allows you to recapture some administrative costs on Federal funds Rate will be calculated based upon this data input Not every District reclaims administrative costs even though they may be able to do so Discussion point with Superintendent and Federal Programs staff

21. Financial Statements

22. Need audited financials to produce much of this information Second set of statements meant to try to replicate accrual based accounting GASB 34 caused this

24. Validations Must either be cleared or a justification put in where applicable before submitting Approximately 60 validation checks Many are just verifying last year’s ending balances or matching up to the FAI system Not going to go through all of them Highlight some

25. Federal Expenses and Revenue for Special Education

27. Special Education Revenue and Expenses IDEA is Federal revenue Gets sent to the IU and then onto Districts IU reports the REVENUE as Federal District reports it as 6832 Pass Through Revenue Despite it appearing to be a local revenue, the expenses by Districts are in fact Federal Report them as such New validations this year to catch this Overpaying charter school tuition if not reporting these expenses correctly as Federal expenses

34. Questions Please type questions in the text box at the bottom of the screen Contact me at jammerman@pasbo.org or 717-540-9551 with questions after the presentationjammerman@pasbo.org State folks are very helpful on these issues ra-schlfin@pa.gov Remember, file by October 31 if at all possible and no later than November 30, and IDEA expenses are Federal expenses for School Districts

35. CPE and CEU Credits are not available for this forum. Next FYI is November 7 at 9 am. Visit pasbo.org/FYI Thank you for your participation!