1. WORD PROCESSING Programs OFFICE PRODUCTIVITY SOFTWARE

2. SPREADSHEETPrograms

3. DATABASEPrograms

4. DESKTOP PUBLISHING Programs OFFICE PRODUCTIVITY SOFTWARE

5. PRESENTATIONPrograms

6. Common Features of Productivity Programs Taskbar Title Bar Menu Bar Tool Bar OFFICE PRODUCTIVITY SOFTWARE

7. Word Processing What features are Common to most Word Processing Software? Page Size Letter: 8½” x 11”: Legal: 8½” x 14”: Common Features of Productivity Programs

8. Word Processing Orientation PortraitLandscape Common Features of Productivity Programs

9. Word Processing Margins White Space Common Features of Productivity Programs

10. Word Processing Lining it up LeftCentre Fully Justified Right Common Features of Productivity Programs

11. Changing the Look of Text Format – anytime you change the look of your document Default font – word processors are programmed to use specific font/typeface/font size Font styles – 2 basic varieties – serif & sans serif fonts Serif have serifs or “tails” on the letters and are more formal Sans serif do not have ‘tails’ & are considered less formal & cleaner in appearance Font Size – range from very tiny to very large Business documents are keyed in a 12-pt font Font Enhancements – 3 generally used Bold, Italic, & Underline turn on the enhancement at the click of your mouse, click again & it will turn it off OR you can highlight the text, then change the style by clicking the icon or using Ctrl/B for bold, Ctrl/I for Italics, or Ctrl/U for underline. Common Features of Productivity Programs

12. Changing the Look of Text Line Spacing Single Spacing 1.5 Spacing Double Spacing Common Features of Productivity Programs

13. Bulleted List Changing the Look of Text Bullets & Numbers Numbered List 1. 2. 3. 4. 5. Common Features of Productivity Programs

14. Spell Check & Thesaurus Spell Check misspelled words are underlined in red Located under TOOLS > SPELLING AND GRAMMAR or F7 or button. ALWAYS proofread documents for spelling. The Spell Check will not catch the incorrect spelling of a word that has more than one spelling, such as “to” “too” and “two” OR “there” “their” and “they’re” Common Features of Productivity Programs

15. Spell Check & Thesaurus Thesaurus What’s another word for…? Click your cursor on the word you want to replace, and then go to Tools > Language > Thesaurus OR b button OR by SHIFT F7 Thesaurus will list different ways that the word you want to replace can be used & give you a list of other appropriate words DO NOT just choose any word from the list that the Thesaurus suggests. Make sure that the word you want to replace is appropriate. Common Features of Productivity Programs

16. Grammar Check Checks for common grammatical errors Compares the sentence structure with a series of grammar rules programmed in the software Will underline the section with a green wavy line DO NOT automatically accept a Grammar Check’s suggestion. The program may incorrectly interpret the intended meaning of your sentence. Common Features of Productivity Programs

17. Help Menu 1. 1.Contents Similar to Table of Contents with Chapter Headings Double clicking on the Chapter Headings will open that “Chapter” to show you sub-headings 2. 2.Index Similar to the Index at the back of a book Lists all the topic headings Key in the term you are looking for & it will return all the Topic headings that contain that term 3. 3.Find Locate every instance of the word you key in its directory regardless of section/topic i.e. “bullet” might appear in 1 or 2 topic headings, but Find might locate 40-50 places where the word is used. Common Features of Productivity Programs

18. Business Letter Formats Full Block Format Common Features of Productivity Programs

19. Business Letter Formats Block Format Common Features of Productivity Programs

20. Semi-Block or Indented Format Business Letter Formats Common Features of Productivity Programs

21. To Comma, or Not to Comma? 2 Options for Punctuation 1. 1.Two-point or Mixed You key a colon (:) after the salutation & a comma (,) after the complimentary closing. Example: Dear Mr. Vennare: and Yours truly, 2. 2.Open There is NO punctuation after these letter parts There is no correct punctuation style. It is a matter of preference to the company you belong to. Common Features of Productivity Programs

22. Business Reports Reports Reports are prepared in business to: provide information analyze information propose/summarize a project suggest actions be taken & predict their outcomes Parts of a Formal Business Report include: 1. 1.Title page – title of report, author’s name, the person or organization for whom the report was prepared, date 2. 2.Table of Contents – list of each heading and page on which the headings appear 3. 3.List of Illustrations – charts, graphs, and pictures 4. 4.Report Text – Introduction, Body & Conclusion & Recommendations 5. 5.References – sources of information that were used Common Features of Productivity Programs