1. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Project Management: From Start to Finish National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Carmen Mays, MPA October 13, 2012

2. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower What is Project Management? Project Management is the discipline of planning, organizing and leveraging resources to achieve a certain goal. Characteristics of a Project:  Temporary  Unique Outcome  Series of Steps

3. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower What is Project Management? Time Cost Scope Quality

4. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Stages of Project Management InitiationDefinitionDesignImplementEvaluateReport

5. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Initiation  What is the idea?  Is the idea feasible?  Who is going to execute the project?  What type of project is it? (Fundraiser, PR Event, Service, etc)  What are the goals, expectations or anticipated results?

6. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Definition  Set the requirements for the results  Decide who is responsible for each requirement  Types of requirements  Preconditions: Any rules and regulations affecting the project  Functional: Determines the quality of the product  Operational: Dictates the use of the result or product  Design Limitations: Elements the involve the realization of the project

7. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Design  Decide the “How?”  Assign tasks  Gather and evaluate the resources  Make sure that you are still on task and supporting the original goal

8. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Implement  Go! Be! Do!  Execute the plan as written  Remember to be flexible…everything cannot be planned, unexpected things happen  Remember to stay on task…if circumstances dictate too much change, go back to the beginning of the process

9. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Evaluate Meet with your team and debrief about the project  Did it further the mission of NUL, NULYP and/or the Affiliate?  Did things go wrong? Did things go well?  Find out what went wrong…develop a plan to fix it.  Did you achieve the intended results at the desired quality?  How do you know?  Did you stick to the plan?  What lessons were learned? Suggestions? Solutions?  Other parameters that are specific to your chapter

10. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Report It is important to effectively report on what we do!  NULYP requires reporting  It is beneficiary to your affiliate  It is beneficial to your chapter

11. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Duties of the Project Manager  Make sure the objectives are SMART  Beware of “Scope Creep”  Determine and Manage  Team  Delegate  Goal  Resources  Risk  Unexpected Occurrences  Ensure accuracy in reporting  Facilitate communication among the team and the larger group as well as stakeholders SpecificMeasurableAchievable Realistic Time Specific

12. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Project Management Technology  Noble Hour  Basecamp  Do  Microsoft Project  DreamTeam (SalesForce)  Microsoft Office  Google Apps

13. National Urban League Young Professionals 2012 Whitney M Young Leadership Development Conference Project Lead, Learn, Grow & Empower Conclusion Project Management is a useful skill that can improve the effectiveness and the efficiency of our endeavors creating positive externalities in other areas. Questions?