1. Lesson 12: Using the Recycle Bin deleting files or folders what the Recycle Bin is restoring files from the Recycle Bin emptying the Recycle Bin identifying common problems with accessing files © CCI Learning Solutions Inc. 1

2. Looking at the Recycle Bin Temporary storage area for files and folders you delete from local hard disk Files and folders deleted from external disk or network drive permanently deleted and cannot be restored Access icons on desktop or in Windows Explorer If computer shared, separate Recycle Bin for each user To permanently delete file and bypass Recycle Bin, press while deleting file or folder © CCI Learning Solutions Inc. 2

3. Deleting Files & Folders If no longer need files or folders, or to save disk space Always check contents of folder before deleting entire folder –Crucial if folder on network drive or external disk To delete file or folder, select file or folder and then: –Click and then click Delete –Press –Right-click and click Delete –Drag item to Recycle Bin folder © CCI Learning Solutions Inc. 3

4. Restoring a File or Folder Can restore deleted file or folder to original location –Can only restore entire folder and its contents To restore file or folder from Recycle Bin: –Select the file or folder to be restored, and then click –To restore multiple files or folders, select appropriate files or folders, and then click –To restore all items, click –Right-click selected files or folders and then click Restore © CCI Learning Solutions Inc. 4

5. Emptying the Recycle Bin Deleted files remain until you empty it or it is full –If full, Windows automatically deletes older files and folders to free up enough space for new items When file or folder deleted from Recycle Bin, permanently deleted To empty Recycle Bin: –On Command bar, click –Right-click in Recycle Bin window and click Empty Recycle Bin –Right-click Recycle Bin icon on desktop and click Empty Recycle Bin © CCI Learning Solutions Inc. 5

6. Identifying Common Problems with Files Use standard naming convention when saving files, ensuring each file name is unique and do not overwrite any files –Adhere to file management standards set so others can find files and folders easily Be careful not to change file extensions and to type the file extension correctly When renaming files, remember characters you cannot use When moving files, be careful to select appropriate file When using portable storage device, copy from hard drive to storage device Always delete files to Recycle Bin if you might need them later Carefully read any error messages Windows displays about files before closing message –Helps identify what could be causing problems with accessing that file © CCI Learning Solutions Inc. 6

7. Identifying Common Problems with Files If error message indicates you are low on hard drive space: –Delete data files you do not need or use, then uninstall unused application programs Be very careful when using passwords with confidential or sensitive files If cannot make changes to file, file probably has been set to read-only If error message indicates file may be corrupted, try opening file on another computer to see if can duplicate the message Be very careful when working with hidden files and change back to hidden status once you have completed the necessary actions If Windows cannot find program to automatically accept or open file, usually indicates you do not have proper software Always check with technical support whenever unsure what is happening on system with files, or cannot get access to files © CCI Learning Solutions Inc. 7