1. Daily Documentation Last year we were required to do both… Last year we were required to do both… Daily logs and Daily logs and Medical Billing Medical Billing This year a change is coming! This year a change is coming!

2. Daily Documentation For student receiving Special Education services the Services Tracker Medicaid Logs will be used as the required logs for our case record. For student receiving Special Education services the Services Tracker Medicaid Logs will be used as the required logs for our case record. They are to be completed and printed out monthly to put in our case record. They are to be completed and printed out monthly to put in our case record. Do this before you bill. Do this before you bill.

3. Daily Documentation For daily documentation for Regular Education student, we will continue to use our daily logs forms that we implemented last school year. For daily documentation for Regular Education student, we will continue to use our daily logs forms that we implemented last school year. This form can be found on the DPS intranet in both a electronic form and a printable form. This form can be found on the DPS intranet in both a electronic form and a printable form.

4. Daily Documentation When completing your daily logs the following must be included: When completing your daily logs the following must be included: Service logs must describe the focus of the service provided (which should correspond with the student’s current treatment goals). Service logs must describe the focus of the service provided (which should correspond with the student’s current treatment goals). They must also note the student’s response to intervention. They must also note the student’s response to intervention.

5. Daily Documentation Examples Examples Student focused on self control. Participated in conflict resolution role play. Brainstorm positive alternatives. Student’s was engaged and his input was insightful. Student focused on self control. Participated in conflict resolution role play. Brainstorm positive alternatives. Student’s was engaged and his input was insightful. Student worked on relaxation techniques to assist with anger management. His peer interaction showed improvement. He was engaged, on task and receptive. Student worked on relaxation techniques to assist with anger management. His peer interaction showed improvement. He was engaged, on task and receptive.

6. Daily Documentation The monthly progress note (required for special education documentation only) must: The monthly progress note (required for special education documentation only) must: Briefly summarize service provided, progress made that month and plan for next month. Briefly summarize service provided, progress made that month and plan for next month.

7. Daily Documentation Example Example Met with student twice this month, focused on improving self control. Student is receptive to the need for change. Work on this goal will continue. Met with student twice this month, focused on improving self control. Student is receptive to the need for change. Work on this goal will continue.

8. Daily Documentation/TIPS: New password for Zangle New password for Zangle (Lowercase first name initial, Uppercase last name initial, day of birth-month of birth) (Lowercase first name initial, Uppercase last name initial, day of birth-month of birth) Example sT15-03 Example sT15-03

9. Daily Documentation/TIPS: You can submit billing for a student over your monthly IEP hours You can submit billing for a student over your monthly IEP hours They will average it out. Example, you have a student who is seen three times monthly. In January you see him once and in February you see him 5 times. This totaled 6 which will make up for the time missed in January. They will average it out. Example, you have a student who is seen three times monthly. In January you see him once and in February you see him 5 times. This totaled 6 which will make up for the time missed in January.

10. Daily Documentation/TIPS: Note all of your Unbillable services under this heading for the entire day. You can only use this heading once a day. Note all of your Unbillable services under this heading for the entire day. You can only use this heading once a day. You can bill for Crisis any number of times. The student does not have to be on your caselaod and does not have to have Social Work Service on their IEP. You can bill for Crisis any number of times. The student does not have to be on your caselaod and does not have to have Social Work Service on their IEP.

11. Daily Documentation/TIPS: Assess the service tracker and special education on demand video at the following link: Assess the service tracker and special education on demand video at the following link: http://www.mistreamnet.com/archnew.php http://www.mistreamnet.com/archnew.php From the Video on Demand From the Video on Demand Select special education Select special education Select one of the video link below (Type password: detroitsis) Select one of the video link below (Type password: detroitsis) Detroit Service Tracker Training Detroit Service Tracker Training Special Education Electronic Forms Training Special Education Electronic Forms Training Please open and download zip file attachment under other part of the program. Zip file contain 2 documents for review. Please open and download zip file attachment under other part of the program. Zip file contain 2 documents for review.

12. Daily Documentation/TIPS: How to Print monthly service report: How to Print monthly service report: After logging in go to Zangle report. After logging in go to Zangle report. Then click on service tracker and follow the link to service report. Then click on service tracker and follow the link to service report. Next click on monthly service report Next click on monthly service report Put in you school name, month and year of service. Put in you school name, month and year of service. Click create report Click create report Print Print

13. Daily Documentation/TIPS: Newsletter and Tip Sheets with useful information are available at: Newsletter and Tip Sheets with useful information are available at: www.resa.net/services/medicaid/ www.resa.net/services/medicaid/ www.resa.net/services/medicaid/

14. Daily Documentation/TIPS: Question regarding medicaid can be directed to: Question regarding medicaid can be directed to: Tia Williams (734) 334-1821 williat@resa.net Tia Williams (734) 334-1821 williat@resa.net williat@resa.net Regina Smith (313) 873-4085 regina.smith@detroitk12.org Regina Smith (313) 873-4085 regina.smith@detroitk12.org regina.smith@detroitk12.org Tanisha Vogi (313)8734283 tanisha.vogl@detroitk12.org Tanisha Vogi (313)8734283 tanisha.vogl@detroitk12.org tanisha.vogl@detroitk12.org