1. U.S. Department of Agriculture eGovernment Program June 30, 2004 eGovernment Working Group U.S. Department of Agriculture eGovernment Program

2. U.S. Department of Agriculture eGovernment Program 2 eGovernment Accomplishments The list of eGovernment successes in 2004 continues to grow: January - 11Launched redesigned usda.gov February - 20Published USDA Web Style Guide March - 3Released USDA Customer Statement March - 10Implemented eAuthentication Release 2.0 March - 23Launched AgLearn April - 20Launched new FSIS Web site using standards from the USDA Web Style Guide May - 4Integrated Reporting Tool Release 2 June - 9-10USDA Technology and eGovernment Advisory Council holds kickoff meeting June - 30eAuthentication Employee Registration rollout June - 30AgLearn Phase 2 launch

3. U.S. Department of Agriculture eGovernment Program 3  Welcome  Employee Registration Update  Q&A and Next Steps  Appendix Agenda

4. U.S. Department of Agriculture eGovernment Program 4 eAuthentication Employee Registration Leads AMS – Gino Yannotti APHIS – Cheryl Johnson, Nancy Gaucher ARS – Jim Neal Civil Rights - Monique Simmons, Queen Kavanaugh CSREES – Sally Rockey, Preston Gilmore DA – Michael O’Connor ERS - Sandy Suddendorf FAS - Ted Goldammer FNS –Larry Blim, Rick Hargreaves, Jackie Hawkins FS FSA - Ragh Singh, Jeff Kerby, Steve Mikkelsen, Lyn Olyphant, Frank Shehan FSIS - Peggy Nunnery / eAuth@fsis.usda.gov GIPSA – David Will NASS - Sylvia Magbanua National Appeals Division - Janet Robertson NRCS - Wanda Bryant, Cassandra Taylor OBPA - Connie Rubin, Jackie Parton OCFO - Mike Zeringue, Gail Rousseve OCIO – Owen Unangst, Janet Guyer Office of Chief Economist – Milton Ericksen Office of Communications - Debbie Fleshman, Wayne Moore, Lisa McFerson Office of Congressional Relations Office of Executive Secretariat Office of General Counsel – Debbie Vita Office of Inspector General - Elenora Battle RD - Deborah Johnson, Tom Dickson, Rose King RMA - Sally Relyea, Bill Zillman, Alex Christensen

5. U.S. Department of Agriculture eGovernment Program 5 The eAuthentication Agency Registration Leads The Agency Registration Lead will:  Coordinate the employee eAuthentication registration process as defined by their specific Agency Implementation Plan  Coordinate communication of the specified registration requirements and processes to their Agency employees, Human Resource Staff, and IT staff as necessary For questions on their role or responsibilities Agency Registration Leads can contact the eGov Help Desk at (202) 720-6144. The designated Agency Registration Lead plays an important role in the success of the USDA eAuthentication Employee Registration rollout.

6. U.S. Department of Agriculture eGovernment Program 6  To obtain a USDA eAuthentication employee credential, employees should go to the eAuthentication Web site, where information entered by the employee will be compared to payroll and personnel data at the National Finance Center (NFC).  Employees should feel assured that the information entered is handled through secure channels and is used only to validate the employee’s identity against information already known and stored at NFC.  If all of the data entered by the employee matches the payroll and personnel data held at NFC, the employee will be electronically issued a USDA eAuthentication Employee Account credential (user ID and password) with Level 2 assurance. eAuthentication Employee Self-Registration DATA POINTCRITERIA First Name, Last Name Please enter exactly as on Earnings and Leave Statement AD-334. Social Security Number Please enter your complete Social Security Number Date of BirthPlease enter exactly as in Box 3 of your most recent Personnel Action Form SF 50- B Home State and Home City Please enter exactly as on Earnings and Leave Statement AD-334. Agency NamePlease select the Agency Name listed in the first line of box 22 of your most recent Personnel Action Form SF 50-B. Duty Station Code ##-####-###; please enter exactly as shown in box 38 of your most recent Personnel Action Form SF 50-B. Service Comp. Date (Leave) ##-##-##, please enter exactly as shown in box 31 of your most recent Personnel Action Form SF 50-B. What is the net amount of your last paycheck? $###,###.##,please enter the amount shown on latest Earnings and Leave Statement AD-334. Pay Plan, Grade and Step Please select the Pay Plan, Grade and Step shown on latest Earnings and Leave Statement AD-334.

7. U.S. Department of Agriculture eGovernment Program 7 eAuthentication Employee Credentialing Process (Step 1 of 3 – Employment Verification)

8. U.S. Department of Agriculture eGovernment Program 8 eAuthentication Employee Credentialing Process (Step 2 of 3 – Account Creation)

9. U.S. Department of Agriculture eGovernment Program 9 eAuthentication Employee Credentialing Process (Step 3 of 3 – Account Creation)

10. U.S. Department of Agriculture eGovernment Program 10 eAuthentication Employee Credentialing Process (Explaining the 7 Scenarios) (I) All data entered matches NFC data (II) SSN is recognized at NFC, but user has typo or other minor discrepancy in other data (III) SSN is recognized at NFC, but user has significant discrepancy in other data (IV) SSN is not recognized (V) SSN is linked to an existing eAuthentication account (VI) An account linked to the SSN is being processed (VII) Data indicates employee is a Forest Service Employee The eAuthentication Employee Credentialing process always begins by entering personnel and payroll data, verifying it, and submitting it for comparison with NFC personnel and payroll data on file. After that, seven possibilities exist: 1)Employee enters payroll and personnel data, and then clicks “Next” button. 2)Employee verifies information, and then clicks “Submit” button.

11. U.S. Department of Agriculture eGovernment Program 11 eAuthentication Employee Credentialing Process (New Employee Registration)  The USDA eAuthentication Employee Credentialing Process is for existing employees with existing records at NFC.  A process for registering new employees hired after June 30th is being created.  The long-term solution will be created as part of the employee database.  In the short-term, each Agency must determine how to handle two (2) short term options.  Unless it is a critical need, creating accounts for new employees should be delayed until Aug 1st. If there is an immediate need to provide new employees with accounts, additional information will be provided to the Agency Registration Lead as soon as possible. 1. Employee can wait until first pay check 2. Employee cannot wait until first pay check Instruct employee to use normal process after receiving first Earning & Leave Stmt Agency Supervisor, HR, or other authorized person sends Agency Information Security System Program Manager (ISSPM) request for eAuth account. Include (for new employee) 1. Agency 2. SSN 3. Home City/State 4. Date of Birth 5. Authorized Signature 6. E-Mail Note - The employee must have a valid and working email address before requesting this process. Note - The ISSPM is your agency specific security officer. Agency ISSPM sends eAuth Help Desk all information & ISSPM Signature eAuth Help Desk confirms source & assists employee w/ acct activation More Information Coming!

12. U.S. Department of Agriculture eGovernment Program 12 Employee Registration Next Steps July 7 2:00 PM ET Rm S-107 1-877-664-9764 269723#  Next Agency CIO Meeting July 7. July 14 2:00 PM ET Rm S-107 1-877-664-9764 269723#  Complete Agency Rollout Plans – if not done.  Prepare Rollout Materials (notice, job aid, etc).  Agency Employee Registration Leads Meeting July 14.

13. U.S. Department of Agriculture eGovernment Program 13  Welcome  Employee Registration Update  Q&A and Next Steps  Appendix Agenda

14. U.S. Department of Agriculture eGovernment Program 14 Questions and Answers

15. U.S. Department of Agriculture eGovernment Program 15 Next Steps & Upcoming Events  eGovernment Tactical Plans – Tactical plans have been received from AMS, Civil Rights, CSREES, FAS, FNS, GIPSA, NRCS, Office of the Chief Economist, and Office of General Counsel.  Integrated Reporting and eAuthentication Data Call - Information for both is due by close of business July 9th. EGWG Schedule:  2 nd and 4 th Wednesday of every month Next EGWG Session Date: July 14th, 2004 Time: 11:00 AM – 12:00PM EST Location: S107

16. U.S. Department of Agriculture eGovernment Program 16  Welcome  Employee Registration Update  Q&A and Next Steps  Appendix Agenda

17. U.S. Department of Agriculture eGovernment Program 17 6) eMail Verification: Employee -Receives eMail with final instructions -Click this link “Activate My Account” to activate your account. -Should wait approximately 20 minutes from the receipt of this eMail before you can activate your employee account. eAuthentication Employee Credentialing Process (Scenario I: Data Entered Matches NFC Data) 3) Account Creation: Employee enters - UserID - Password - eMail - Forgotten password hints Then, clicks “Next” button 4) Account Confirmation: employee verifies information, then clicks “Submit” button 5) Activation Confirmation “Success” notice & guidance on eMail Verification Done! 7) Success!

18. U.S. Department of Agriculture eGovernment Program 18 6) eAuth Team examines info and determines that manual verification is possible eAuthentication Employee Credentialing Process (Scenario II: Data Entered has Perceived Minor Discrepancy) 5) Activation Confirmation: “Not Successful” notice & guidance of next steps 3) Account Creation: Employee enters - UserID - Password - eMail - Forgotten password hints Then, clicks “Next” button 4) Account Confirmation: employee verifies information, then clicks “Submit” button 7) eMail Verification: Employee -Receives eMail with final instructions. -Click this link - “Activate My Account” to activate your account. -Should wait approximately 20 minutes from the receipt of this eMail before you can activate your employee account. Done! 8) Success!

19. U.S. Department of Agriculture eGovernment Program 19 6) eAuth Team examines info and contact Employee eAuthentication Employee Credentialing Process (Scenario III: Data Entered has Significant Discrepancy) Info Is Confirmed Yes No 7b) eMail Instruction: Employee receives eMail with instructions to update NFC data (w/ HR) Start Over 5) Activation Confirmation: “Not Successful” notice & guidance of next steps 3) Account Creation: Employee enters - UserID - Password - eMail - Forgotten password hints Then, clicks “Next” button 4) Account Confirmation: employee verifies information, then clicks “Submit” button 7a) eMail Verification: Employee -Receives eMail with final instructions. -Click this link - “Activate My Account” to activate your account. -Should wait approximately 20 minutes from the receipt of this eMail before you can activate your employee account. Done! 8) Success!

20. U.S. Department of Agriculture eGovernment Program 20 3) Account Verification Unsuccessful: Employee is prompted to contact HR who will need to update NFC data eAuthentication Employee Credentialing Process (Scenario IV: SSN Is Not Recognized) Start Over

21. U.S. Department of Agriculture eGovernment Program 21 eAuthentication Employee Credentialing Process (Scenario V: SSN is already linked to an Account) 3) Account Verification Unsuccessful: Employee is notified that account already exists. Instructed to inform Help Desk if they did not create the account and how to recover account information (password and User ID if needed). Start Over

22. U.S. Department of Agriculture eGovernment Program 22 eAuthentication Employee Credentialing Process (Scenario VI: Account linked to SSN is being Processed) 3) Account Verification Unsuccessful: Employee will be prompted to wait due to the fact that the creation of a USDA employee account with their information is already in progress. They are instructed to inform eAuthentication Help Desk if they did not create an account.

23. U.S. Department of Agriculture eGovernment Program 23 3) Account Verification Unsuccessful: Employee will be prompted to retry registration once Forest Service registration opens in August eAuthentication Employee Credentialing Process (Scenario VII: Employee is Forest Service Employee)

24. U.S. Department of Agriculture eGovernment Program 24 eAuthentication Employee Credentialing Process (Help File) Complete Help is Available By Clicking Link