1. ©2010 asapm www.asapm.org asapm Project Management Communities of Practice - PMCoP Program

2. 2 ©2010 asapm www.asapm.org What is a PMCoP  A group of people who are interested in sharing tacit and elicit knowledge about their work as Project Managers  A Community of Practice (CoP) can be a group that meets in person or it can be a virtual group that operates through a list server or chat.  asapm members have held PMCoPs since the society started in 2001. 2

3. 3 ©2010 asapm www.asapm.org How do you Organize a Physical PMCoP?  Invite your peers and colleagues to meet at your office or your local library or your home to discuss project management. Suggested minimum size is five people.  Ask each of these colleagues to invite at least one of their circle of colleagues (preferably from a different industries or companies).  Assign a PMCoP Coordinator to set up a group site. Please contact the Member Services Director of asapm, for directions on how to set up a site. 3

4. 4 ©2010 asapm www.asapm.org Mechanics of a PMCoP Meeting  Choose your first topic(s).  Hold the meeting at your office, your local library, coffee shop, a book store, or in your home.  Food and drink of some sort is good. 4

5. 5 ©2010 asapm www.asapm.org Picking a topic  The survey approach  The “pet peeve”  The biggest problem  The most profound lesson learned  The top contender for the “It doesn’t work that way in reality” award  PM Competency Topics in the National Competence Baseline (NCB) or the IPMA Competence Baseline (ICB)  See www.asapm.org or www.ipma.chwww.asapm.orgwww.ipma.ch  Emerging trends 5

6. 6 ©2010 asapm www.asapm.org  Respect  All attendees are peers – A PMCoP is a non- hierarchical group  Disagreements are acceptable – Diversity of opinion is welcome  Advance scheduling  Work to increase the network  Adding value through contribution 6 Core principles for a sustainable PMCoP

7. 7 ©2010 asapm www.asapm.org Roles in a PMCoP  The role of the host  To begin a meeting the host needs to offer a basic structure:  Agreement on topic if one hasn’t been chosen  Any goals for the meeting  Agreement on next meeting  In ongoing PMCoPs, the host role rotates so that responsibility for the group is shared among members. 7

8. 8 ©2010 asapm www.asapm.org The Role of Scribe  Record resources located by the PMCoP  Record the findings of the meeting  Forward these items to the PMCoP coordinator bmhansen100@gmail.com 8

9. 9 ©2010 asapm www.asapm.org Setting up a Virtual CoP  At the current time, we have chosen to use ning.com for our virtual CoPs. You can find an example and setup on the member’s only page of www.asapm.com  We currently have a virtual CoPs for:  Agile Project Management  WBS  Portfolio Management 9

10. ©2010 asapm www.asapm.org Sample Discussion Package For a PMCoP Meeting  Risk Management

11. 11 ©2010 asapm www.asapm.org Scenario You are a project manager for a major telecommunications network upgrade with a NPV of US $10,000,000.  You are heavily dependent on a third party vendor for your project and your contract office informs you that there is a 30% chance that the vendor will go out of business at the end of the quarter. If that occurs, your project will incur a US $3,000,000 cost overrun due to rework.  There is also a 30% chance that a new legislation will pass that will decrease government oversight of your team's work. If this legislation passes, you estimate that your project will save US $1,600,000 in time delays.  Lastly, your technical lead indicates that there is 20% chance that a new software package will be available by month end that could save US $1,800,000 in testing time. If available, the software will cost US $500,000 to procure, install and train. 11

12. 12 ©2010 asapm www.asapm.org Success Factors  How have you successfully managed Risk on your most recent project?  Is that different then what’s worked in the past? 12

13. 13 ©2010 asapm www.asapm.org Lessons Learned  What has been the most profound lesson you have learned about Risk  How have you taken this learning and made it part of your approach to managing a project 13

14. 14 ©2010 asapm www.asapm.org Dealing with Risk in the Real World  What about Risk or Opportunities that still gives you the most trouble?  Do you manage risks differently than opportunities? 14

15. 15 ©2010 asapm www.asapm.org Tips, Tools and Techniques for Risk  What Tips do you have to share about Risk or Opportunity Management?  What tools do you recommend to help you minimize risk and maximize opportunities  What techniques do you recommend in working with risk or opportunities  Don’t list anything you don’t actually do 15

16. 16 ©2010 asapm www.asapm.org Resources  What articles would you recommend about Risk or Opportunity Management  What books would you recommend about Risk or Opportunity  What web sites would you recommend about for learning more about Risk or Opportunity Management 16

17. 17 ©2010 asapm www.asapm.org Closing out a session  Have one in the group keep notes. Publish any actions, conclusions or recommendations from the meeting.  Plan the topic for the next meeting. Planning several months ahead will allow people preparation time and as your PMCoP grows, allows time for invited guest arrangements. 17

18. 18 ©2010 asapm www.asapm.org Conclusion  At asapm, we look forward to hearing about your development of PMCoPs in your areas.  If you have any questions, please forward them to Brent Hansen at bmhansen100@gmail.com bmhansen100@gmail.com