1. SGA Financial Allocations: Bills and Budgets Decker Onken Vice President of Finance August 23, 2015

2. 2 Overview of SGA Funding Student Activity Fee ($123 per semester) –Mandatory fee paid by every student –Adds up to about $5.1 million per year ($6MM w/ surplus) SGA is responsible for allocating this money to student organizations Funding is primarily provided through budgets Additional funding can be sought through bills Any organization can request funding!

3. 3 Where Does SGA’s Money Go? Organizations are divided into three tiers based on campus impact; determines funding priority Tier I: CRC and Student Center –Received 65% of the FY15 budget Tier II: SCPC, SGA, ORGT, Student Pubs, etc. –Received 23% of the FY15 budget Tier III: Most of your organizations –Received 12% of the FY15 budget

4. 4 Budgets: Overview FY16 Budget requests will be due by Thursday, October 29 th, 2015 –Funding for July 1 st, 2016 – June 30 th, 2017 Attendance at a budget orientation session is mandatory –Dates to be announced when we get closer Your organization must charge dues and be in good standing with the Office of Leadership and Civic Engagement to be eligible –$20 per semester for non-competitive organizations –$50 per semester for competitive organizations

5. 5 Budgets: What Are They For? Operating Expenses –Fees paid to national organizations every year –General costs for events that occur every year –Competition / conference funding What makes a good budget? –Organization charges a reasonable amount in dues and attempts many fundraisers –Organization knows their club’s budget for the year No right amount to ask for; request what you need

6. 6 Bills: Overview Financial Requests vs. Resolutions –Financial Requests ask for money –Resolutions express consensus on a topic SGA has a set amount of money it can spend each year Goal is to wisely spend money on the orgs with most demonstrated need & on bills that will benefit the majority of campus All financial requests are subject to JFC Policy Not every request will end in success

7. 7 JFC Policy Basics http://sga.gatech.edu/undergraduate/jfc 19 pages long – you only need to worry about Article VIII: Allocation Limits and Restrictions Highlights –No funding for recruitment, religious or political activities –No food –No giveaways –No lodging –Travel subsidy based on travel formula

8. 8 Travel Calculator

9. 9 Submitting a Bill Bills are submitted on JacketPages Submitter must be listed as a member of your organization on JacketPages Info needed when submitting a bill: –Description of organization and why funds are needed –Fundraising Efforts –Line Items –Undergraduate and Graduate author

10. 10 Submitting a Bill Line items come from two accounts –Capital Outlay: for all line items that will last three or more years (e.g. boat, computer, microphones, etc.) –Prior Year: for all other line items Capital Outlay line items are funded at up to two-thirds the total cost for Tier III organizations

11. 11 JacketPages: Bill Submission

12. 12 JacketPages: Bill Submission

13. 13 Bill Process Bill Outcome Pass? Funds are “allocated”Fail? Organization may resubmitDifferent Versions? Conference Committee Bill is in Old Business Graduate Senate Discusses and VotesUndergraduate House Discusses and Votes Bill is in New Business JFC Reviews and Makes Recommendation Representatives and Senators Review Bill and JFC Recommendation Organization Submits a Bill Undergraduate Author Reviews and SignsGraduate Author Reviews and Signs

14. 14 Bill Process M 8AM - Bill added to Agenda TWTH 6-8pm – JFC Meeting F MT 11AM - GSS Vote 7:30PM - UHR Vote WTHF MT Conference Version Votes (if needed) WTHF

15. 15 What Makes a Good Bill? Description –Brain dump of all information related to the event –Include information about student attendance, event budget, prior events, importance of event, etc. Fundraising –SGA is a last resort! –More attempts at fundraising = better chance of passing Be Informed and Ready for Questions! –Don’t send members of the organization who aren’t involved in the planning of the event!

16. 16 Example of a Good Bill

17. 17 Getting Your Funding All funds are managed by the Student Organization Finance Office – Director: Betsey Kidwell –Edo Diabaka – Tier IIs and Tier III Sport Clubs edo.diabaka@vpss.gatech.edu –Ninh Tran – Other Tier IIIs ninh.tran@vpss.gatech.edu –Latonya Culberson – Agency/Foundation Accounts latonya.culberson@vpss.gatech.edu

18. 18 Review Before contacting a potential author, draft your bill with itemized costs according to the Joint Finance Committee policy Find authors, both an undergraduate and a graduate. A complete list of representatives and senators can be found at http://jacketpages.gatech.edu/sga_people. http://jacketpages.gatech.edu/sga_people Be sure to include your bill and extra information when making contact.

19. 19 Review Bills must be submitted and reviewed by both authors online by 8am on Monday in order for them to be placed in New Business on Tuesday. After appearing in New Business, a representative from the organization will need to attend a meeting with the Joint Finance Committee (an invitation will be sent to the bill submitter) After the meeting with the JFC has been attended and the JFC has made their recommendations, the bill will move to Old Business and be voted on the following week. Note: this is one week after that bill was in New Business.

20. 20 Review You should attend the meeting when your bill appears on the agenda in Old Business. This includes the Graduate Student Senate meeting at 11am on Tuesdays and the Undergraduate House of Representatives meeting at 7:30pm on Tuesdays If your bill passes, please contact Student Organization Finance Office about reimbursements and purchases. It if fails, you will have the opportunity to revise and resubmit.

21. 21 QUESTIONS? Decker Onken Vice President of Finance decker.onken@gatech.edu Email with feedback or further questions!