1. National Centers for Coastal Ocean Science Environmental Management System Implementation August 2005

2. Content Environmental Management Systems Environmental Management Systems NCCOS Progress to date NCCOS Progress to date NCCOS Recommended Objectives FY06 NCCOS Recommended Objectives FY06 NCCOS Schedule Going forward NCCOS Schedule Going forward

3. Environmental Management Systems (EMS) were established to manage the environmental components of operations effectively and efficiently In the early 1990’s many organizations recognized that environmental issues were becoming a critical component of their operations and established risk-based business systems to manage these issues In the early 1990’s many organizations recognized that environmental issues were becoming a critical component of their operations and established risk-based business systems to manage these issues In 1995 the International Organization for Standardization (ISO) developed a standard, ISO 14001, that describes a standardized set of elements that comprise an environmental management system In 1995 the International Organization for Standardization (ISO) developed a standard, ISO 14001, that describes a standardized set of elements that comprise an environmental management system In 2000 the Presidential Executive Order (EO) 13148 Required Federal Agencies to implement Environmental Management Systems at appropriate facilities by December 31, 2005 In 2000 the Presidential Executive Order (EO) 13148 Required Federal Agencies to implement Environmental Management Systems at appropriate facilities by December 31, 2005 In 2005 NCCOS established an Environmental Policy confirming its commitment to implement an EMS for NCCOS as a single organization allowing flexibility for each facility In 2005 NCCOS established an Environmental Policy confirming its commitment to implement an EMS for NCCOS as a single organization allowing flexibility for each facility

4. The EMS ties together an organization’s environmental programs into a single integrated system that can be leveraged to drive improvement Organization Mission Green Purchasing Resource Management Facility O & M Policy Making Budgeting Personal Property Real Property Increase Efficiency – Reduce Costs Reduce Costs Free up personnel Free up personnel Compress Schedules Compress Schedules Increase Capacity Increase Capacity Increase Control Over Risks – Avoid breaks in operational continuity Avoid breaks in operational continuity Accurately pinpoint weaknesses & future failures Accurately pinpoint weaknesses & future failures Efficiently focus resources on weaknesses Efficiently focus resources on weaknesses Improve Performance – Reduce environmental impacts Reduce environmental impacts Avoid environmental costs Avoid environmental costs Improve stakeholder perceptions Improve stakeholder perceptions

5. Step 1: Implement the System Design the Process for - Identifying Risks Identifying Risks Managing/Controlling Risks Managing/Controlling Risks Assessing Performance Assessing Performance Integrating Improvements Integrating Improvements Develop Procedures for - Communication Communication Training Training Contracting Contracting Procurement Procurement Recordkeeping Recordkeeping Assessing, etc Assessing, etc Plan Identify risks requiring managementIdentify risks requiring management Establish objectives for risk managementEstablish objectives for risk management Implement Implement programs to manage risksImplement programs to manage risks Place controls on high risk activitiesPlace controls on high risk activities Review Monitor programs and controlsMonitor programs and controls Conduct system assessmentConduct system assessment Improve Identify performance trendsIdentify performance trends Identify improvement prioritiesIdentify improvement priorities Step 2: Start Using the System NCCOS is establishing its EMS in 2005, next year it will start using the system to support NOAA’s mission through improved management of environmental issues Step 1: Implement the System

6. The NCCOS EMS applies to the whole organization and includes partners who utilize NCCOS facilities NCCOS EMS SOME OF THE NCCOS PARTNERS: States Universities Visiting Scientists Contractors Other NOAA Other Federal

7. The NCOSS EMS Team has made significant progress to date and has set aggressive targets to meet the EO 13148 December 2005 deadline EMS Implementation Elements Status POLICY & LEADERSHIP 1. Identify Primary EMS Contact Complete 2. Issue a local EMS policy document or commitment letter Complete PLANNING 3. Identify significant environmental aspects and impacts Complete 4. Identify EMS objectives and targets Partially Complete IMPLEMENTATION & OPERATION 5. Specify EMS operational controls Partially Complete 6. Assign EMS responsibilities Partially Complete Partially Complete 7. Identify EMS procedures Partially Complete Partially Complete MONITORING PERFORMANCE 8. Establish an internal EMS self-audit program and conduct audit Target Set for Nov. 2005 CONTINUAL IMPROVEMENT 9. Establish a management review process Target Set for Nov. 2005 10. Complete the self-declaration process (or external certification) Target Set for Dec. 2005

8. EMS Team has recommended three areas of Focus for the EMS in support of the NCCOS Strategic Plan 1. Manage the use of Natural Resources so as to support NCCOS’s mission and balance society’s environmental, social, and economic goals 2. Build capacity internally and in the private, local, state, and tribal sectors through education, technical assistance, and technology for effective natural resource and environmental management 3. Ensure that environmental requirements of NCCOS operations are appropriately considered in the allocation of resources and development of policy Baseline number of chemicals used by NCCOS Labs Baseline number of chemicals used by NCCOS Labs Baseline core waste streams from NCCOS Labs Baseline core waste streams from NCCOS Labs Develop list of substitute materials Develop list of substitute materials Identify environmental management education needs within NCCOS Identify environmental management education needs within NCCOS Develop education programs for key NCCOS groups (managers, HR, etc.) Develop education programs for key NCCOS groups (managers, HR, etc.) Identify stewardship programs based on lab practices Identify stewardship programs based on lab practices Baseline cradle to grave lab environmental costs Baseline cradle to grave lab environmental costs Determine Agency benchmark for resource allocation practices Determine Agency benchmark for resource allocation practices EMS Objective FY2005-2009 Possible EMS Targets FY2006

9. Although a lot has been achieved, a final effort is needed to meet the Executive Order Deadline AugSept Oct NovDec Beyond Beyond Establish Environmental Policy & Leadership Define Environmental Roles & Responsibilities Identify Environmental Impacts of NCCOS Operations on Environment & NCCOS Mission Establish Environmental Objectives and Targets for NCCOS Provide Environmental Training to NCCOS Employees Formalize Controls for Environmentally Sensitive Operations Audit Key Elements of the EMS to Ensure it Meets NCCOS's Needs Self-declaration Audit by Group External to Facility to Meet EO 13148 Management Review of EMS & Make Recommendations to Improve EMS Send Memo to DOC Stating that NCCOS has meet Requirements of EO 13148 Make Corrections Based on the Findings from the Audit Focus on Using System to Reduce Environmental Harm and Meet NCCOS’s Mission Management Involvement & Support Is Crucial