1. Project Presentation eProcurement System

2. M.TECH S16- Team S03 Institute of Systems Science Table of Content Project Background Project Requirement User Requirements Overview Team Members Development and Technical Strategy Architecture Overview Project Plan Quality Plans Effort and Cost Estimates Project Risks

3. M.TECH S16- Team S03 Institute of Systems Science Project Background Application : “Supplier Connect” – eProcurement System Project Sponsor : Fujitec Singapore Corpn. Ltd.

4. M.TECH S16- Team S03 Institute of Systems Science Project Requirement – Current Process Receive Deliveries/Shipping Advice Send Goods Rejection Info Warehouse Supplier PO Acknowledgement for new and revision PO Delivery Expediting Ack. Delivery Status New Delivery Schedules, Quantity and order Status Buyer Sending Documents - PO, Contracts, RFQ Delivery Expediting Informing about revision/ amendments in PO Create RFQ Receiving Acknowledgement from Supplier Information System – Purchase Status Sending info for expediting of orders and delivery schedules

5. M.TECH S16- Team S03 Institute of Systems Science User Requirements Overview Acceptance of PO Acknowledgement Expediting Delivery Maintain New Delivery Schedule Create RFQ PO Acknowledgement Purchase Contract Acknowledgement PO Amendment Acknowledgement Provide Promise Date for Expediting Delivery Maintain Delivery Advice Provide Quotation to RFQ Acknowledge Delivery Advice Monitor Goods Rejections Interface PO Interface Purchase Contract Interface Vendor Master Interface PO History Stock Inventory for Materials Materials Requirements Planning Details User Registration Assign Roles Change Password Reset Password Re-activate Users Create Admin Profile Process Transactions for Email Send Email Notifications

6. M.TECH S16- Team S03 Institute of Systems Science Team Members

7. M.TECH S16- Team S03 Institute of Systems Science Development and Technical Strategy Adopt proven RUP process for the development Prototype key functions to understand business processes and technical complexities Leverage on existing technologies already implemented in Fujitec (e.g. SAP) Emphasize on Quality Reviews at every stage of project.

8. M.TECH S16- Team S03 Institute of Systems Science Architecture Overview

9. M.TECH S16- Team S03 Institute of Systems Science Project Plan AnalysisRequirements Analysis InitiationDesignDeploymentSystem Development Quality Planning Use Case Survey Model Requirements Analysis Software Architecture Sequence Diagram Generation Object Specification Generation Source Code Generation Test Result Compilation Project Planning & Initiation (PPI) PERFORM Use Case Realisation Reporting Transition Strategy Prototyping Modelling RECORD Project Charter Project Plan Project Plan Quality Plan Quality Plan User Requirement Specification High-level Design Specification High-level Design Specification User Manual Project Report Project Signoff Project Signoff Detailed Design Specification Detailed Design Specification Test Documents Source Code Source Code Functional Specification Traceability Matrix Prototyping Study Report Prototyping Study Report Change Control Management Jan 2009 Jan 2010

10. M.TECH S16- Team S03 Institute of Systems Science Project Plan and Milestones (Phase I)

11. M.TECH S16- Team S03 Institute of Systems Science Project Plan and Milestones (Phase I) We are here

12. M.TECH S16- Team S03 Institute of Systems Science Project Plan and Milestones (Phase II) Early Prototyping

13. M.TECH S16- Team S03 Institute of Systems Science Project Plan and Milestones (Phase III) Test Planning and Code Development

14. M.TECH S16- Team S03 Institute of Systems Science Project Plan and Milestones (Phase III)

15. M.TECH S16- Team S03 Institute of Systems Science Quality Plan Plan Quality Plan Project Plan URS Team Organization Document Control Do Project Deliverables Systematic Filing of Documents Check Internal & External Reviews Effort Reports Progress Reports Unit Testing System Testing Acceptance Testing Act Corrective Actions Change Control

16. M.TECH S16- Team S03 Institute of Systems Science Progress Review The Project team meets regularly to:  Review of Project Schedule  Review Change Controls initiated  Review new Risks identified & Mitigation action  Review of Project deliverables  Review of Resource allocation Customer Meetings  Project team members are in contact with customer Requirements Gathering Change Control Schedule All meetings are recorded as Minutes of Meeting (MOM) and task will be assigned based on this.

17. M.TECH S16- Team S03 Institute of Systems Science Effort and Cost Estimates Programming LanguageC# Translation Factor25 Lines of Code = Translation Factor * FPC/1000 = 25 * 423.7 * ( 1 + Breakage) Note: (i) % Breakage = 0; It is assumed requirements will not change (ii) Also the system will not reuse any existing software 10593 SLOC Development Effort =18.6 man-mths (2.3 man-mths/pax) Schedule =19.9 months Cost (Development) =$ 98.4K Cost (Hardware and Software) =$ 15K Total Cost =$ 113.4K

18. M.TECH S16- Team S03 Institute of Systems Science Effort Estimate ResourceMan-Months (Total) 1 st Audit (Man-Months) 2 nd Audit (Man-Months) 3 rd Audit (Man- Months) PM1.920.170.651.10 QA1.580.130.550.91 PL( Buyer Function)2.480.060.771.65 PL( Supplier Function )2.200.060.771.38 PL( Warehouse Function)1.970.060.771.14 PL( Interface Function)3.010.160.931.92 PL( User and Notification Function) 1.850.070.761.02 Programmer(P1)1.990.030.671.28 Programmer(P2)2.990.030.722.24 Total19.990.766.5912.64

19. M.TECH S16- Team S03 Institute of Systems Science Effort Estimate ResourceMan-Months (Total) 1 st Audit (Man-Months) Actual (Man-Months) % Diff PM1.920.170.22130 QA1.580.130.20154 PL( Buyer Function)2.480.060.23383 PL( Supplier Function )2.200.060.21350 PL( Warehouse Function)1.970.060.22366 PL( Interface Function)3.010.160.32200 PL( User & Notification Function)1.850.070.18257 Programmer(P1)1.990.030.04133 Programmer(P2)2.990.030.22733 Total19.990.761.84242

20. M.TECH S16- Team S03 Institute of Systems Science Project Risks Change in Business Processes affecting users  Fujitec users and its business partners i.e. suppliers, that may be resistant to the new processes as a result of eProcurement System. Complexity of Requirements  We may not have fully understood the business processes. Interfaces  Technical complexity in the development of interfaces between SAP Material Management Module and eProcurement System.

21. M.TECH S16- Team S03 Institute of Systems Science THANK YOU

22. M.TECH S16- Team S03 Institute of Systems Science Audit Findings Place a file directory for all documents at the beginning of the documentation file. Foler structure should have location to store testing results. Observation Logical modules may not be the best way to organize the system. Replace Work Instruction Form with Minutes of Meeting for work assignment. Update Ghant Chart every month. Record and document internal reviews.