1. COE Syllabi System How-To Guide College of Education Office of Assessment & Accreditation

2. Why a syllabi system? Syllabi continue to be used to rate programs. The recent NCTQ Records Request highlighted the need for: 1. Syllabi consistency across course sections 2. A centralized syllabi collection system in the College of Education. College of Education Office of Assessment & Accreditation

3. Syllabi are required for the 2014 NCATE review and were an area of concern in the 2006 NCATE visit. Background: In Spring 2011, members of the COE Assessment and Accreditation Committee developed a template for an online syllabi development system. Pilot implementation will begin in Spring 2012. College of Education Office of Assessment & Accreditation

4. The following courses are targeted to utilize the COE Syllabi System in Spring 2012: BITE: 2000, 2112, 2212 C&I: Elem 4550, ELEM 2123, ELEM 6550 and possible SPED courses HACE: COAD 5370, COAD 6405, COAD 6407 MSITE: MATE 2123-001, MATE 3167-620, MATE 6400-601,EDTC 4001 College of Education Office of Assessment & Accreditation

5. This guide will direct you in how to: 1) Log into the COE Faculty Directory and find the syllabi edit option. (Slides 2-7) 2) Import an Existing Syllabus (Slides 9-13) 3) Create a New Syllabus (Slides 14-17) 4) Edit an Existing Syllabus (Slides 18-23) College of Education Office of Assessment & Accreditation

6. Step 1: Access the COE Website College of Education Office of Assessment & Accreditation http://www.ecu.edu/cs-educ/

7. Step 2: Locate the Faculty & Staff Directory and Your Name In our example, we are using Dr. Diana Lys’ listing. College of Education Office of Assessment & Accreditation

8. This is the screen that should pop up upon clicking your name. College of Education Office of Assessment & Accreditation Step 3: Click Update (circled in red here) to access your log-in screen.

9. Step 4: Log in to your account College of Education Office of Assessment & Accreditation

10. Step 5: Select Edit Syllabi College of Education Office of Assessment & Accreditation

11. The next set of slides walk you through these options. You now have three options at this point… ◦Option 1: Import an Existing Syllabus ◦Option 2: Create a New Syllabus (skip to slide 14) ◦Option 3: Edit an Existing Syllabus (skip to slide 18) College of Education Office of Assessment & Accreditation

12. Import an existing syllabus Option 1 : College of Education Office of Assessment & Accreditation

13. Your screen should look like this upon logging in and choosing “Edit Syllabi” Select “Import From Existing Syllabi”

14. This is how your screen should appear. Click on a syllabus to import. For this example, we are choosing Gregg Lowe’s ADED 6001 Sec. 001 syllabus. College of Education Office of Assessment & Accreditation

15. Note: Remember to click Update Syllabus to save changes! The imported syllabus will appear. Now, you can edit necessary information & click “Update Syllabus” to save the changes.

16. In order for the imported syllabus to be published under your syllabi, you must click “Publish” when this screen appears. College of Education Office of Assessment & Accreditation Note: If you do not wish to publish the syllabus, scroll down the page and either choose “Edit Syllabus” or “Return to Previous Page”

17. Create a new syllabus Option 2 : College of Education Office of Assessment & Accreditation

18. Your screen should look like this upon logging in and choosing “Edit Syllabi” College of Education Office of Assessment & Accreditation

19. To create a new syllabus: Select your course number: This will access a list of approved course objectives and insert it into your syllabi.

20. Remember: Click “Add Syllabus” upon completion! College of Education Office of Assessment & Accreditation Simply remain on this page and fill in the blank & necessary areas in the form.

21. Edit an existing syllabus Option 3 : College of Education Office of Assessment & Accreditation

22. First, locate the “Existing Syllabi” section, on the left side of your screen; & select the course you are editing. College of Education Office of Assessment & Accreditation We are going to select ELEM 4550 for our example.

23. The course syllabus will appear upon selecting your existing syllabus. College of Education Office of Assessment & Accreditation

24. Now, scroll down to the end of the page… College of Education Office of Assessment & Accreditation Click the option to Edit Syllabus

25. Your existing syllabus will appear. Now, you can edit necessary information. College of Education Office of Assessment & Accreditation Note: Remember to click Update Syllabus to save changes!

26. You will then be taken back to your syllabus and given two options: College of Education Office of Assessment & Accreditation Continue to edit the same syllabus. Return to the previous screen and choose another course syllabus to edit, or exit your account OR

27. Congratulations! You have successfully created your syllabi! If you have any questions, please contact our office: coeassessment@ecu.edu THANK YOU! College of Education Office of Assessment & Accreditation

28. East Carolina University College of Education Office of Assessment and Accreditation Speight 102 Dr. Diana Lys Mrs. Mary Worthington Ms. Ellen Dobson Ms. Beth Briggs