1. Priority Placement Program (PPP) Navy Supply Corps School (NSCS) Athens, Georgia February 9, 2010

2. PPP Workforce Briefing 2 PROGRAM OVERVIEW The PPP is the most effective outplacement program in the federal government The PPP is the most effective outplacement program in the federal government

3. PPP Workforce Briefing 3 PROGRAM OVERVIEW Job offers - 1,084 Job offers - 1,084 Avg. per month - 90 Avg. per month - 90 Job offers - 1,084 Job offers - 1,084 Avg. per month - 90 Avg. per month - 90 1 Feb 09 - 31 Jan 10

4. PPP Workforce Briefing 4 PROGRAM OVERVIEW Offers accepted - 92% 994994 90 90 Offers declined - 8% 1 Feb 09 - 31 Jan 10

5. PPP Workforce Briefing 5 PROGRAM OVERVIEW Released Without Offers – 365 335335 3030 Registered for commuting area only – 92% Registered outside commuting area - 8% Registered for commuting area only – 92% Registered outside commuting area - 8% 1 Feb 09 - 31 Jan 10

6. PPP Workforce Briefing 6 Program Overview Releasing Activity Releasing Activity Gaining Activity Gaining Activity Automated Stopper & Referral System (ASARS) Automated Stopper & Referral System (ASARS) Registrations Requisitions Referrals

7. PPP Workforce Briefing 7 Registration Eligibility Reduction in Force (RIF) Separation Separation Change to lower grade* Change to lower grade* Declination of offer outside commuting area RIF RIF Transfer of function Transfer of function Management-directed Management-directed * Does not include NSPS reduction in band

8. PPP Workforce Briefing 8 Registration Eligibility Must decline offer of transfer in writing Declination is irrevocable Declination is irrevocable Employees on mobility agreements are ineligible

9. PPP Workforce Briefing 9 Registration Ineligibility NAF employees SES employees Reemployed annuitants Employees approved for Voluntary Separation Incentive Pay (VSIP) The following may not register:

10. PPP Workforce Briefing 10 Registration Ineligibility Employees who apply for retirement Optional: at any time Optional: at any time Disability: at any time Disability: at any time Discontinued Service: prior to receiving specific separation notice Discontinued Service: prior to receiving specific separation notice The following may not register:

11. PPP Workforce Briefing 11 Employees who become temporarily unavailable for work Employees whose conduct or performance is in question Employees who become temporarily unavailable for work Employees whose conduct or performance is in question Registration Ineligibility The following may not register:

12. PPP Workforce Briefing 12 Registration Period Eligible employees must be permitted to register upon receipt of: Specific RIF notice Specific RIF notice Notice of separation due to declination of offer outside commuting area Notice of separation due to declination of offer outside commuting area

13. PPP Workforce Briefing 13 Registration Period Displaced registrants remain in Program A until: Placement Placement Declination of valid offer Declination of valid offer Deletion for other reasons Deletion for other reasons Expiration of eligibility Expiration of eligibility 1 yr. after separation 1 yr. after separation Effective date of change to lower grade Effective date of change to lower grade

14. PPP Workforce Briefing 14 EARLY REGISTRATION – Registration prior to notice period Separation Date Separation Date 1 Yr. Prior to Effective Date 1 Yr. Prior to Effective Date Activity Commander Approval Activity Commander Approval Registration Period Separation Notices Separation Notices

15. PPP Workforce Briefing 15 Mandatory Registration Purpose – Reduce separation costs Coverage – Employees who will be separated with severance pay Strategy – Increase likelihood of “reasonable offer” (5 CFR 550) during notice period

16. PPP Workforce Briefing 16 Mandatory Registration Employee must be registered for: Current skill and others for which well qualified Current skill and others for which well qualified All DoD activities in commuting area All DoD activities in commuting area Current grade down to & including 2 grades lower* Current grade down to & including 2 grades lower* * HRO will use equivalent GS grades for NSPS and demo project registrants What does it mean?

17. PPP Workforce Briefing 17 Mandatory Registration Applies if employee is eligible for severance pay and: Does not voluntarily register; or Does not voluntarily register; or Registers only within commuting area Registers only within commuting area If registrant expands area prior to separation, mandatory requirements are waived If registrant expands area prior to separation, mandatory requirements are waived Who does it apply to?

18. PPP Workforce Briefing 18 Mandatory Registration Applies upon receipt of: Specific RIF separation notice; or Specific RIF separation notice; or Receipt of separation notice following declination of offer outside commuting area Receipt of separation notice following declination of offer outside commuting area When does it take effect?

19. PPP Workforce Briefing 19 Mandatory Registration Still applies after declination of valid offer if offer was: Prior to notice period; Prior to notice period; Outside of commuting area; or Outside of commuting area; or More than 2 grades below current grade More than 2 grades below current grade (i.e., if offer did not affect severance pay entitlement) (i.e., if offer did not affect severance pay entitlement)

20. PPP Workforce Briefing 20 Mandatory Registration RIF Separation RIF Separation Eligible for severance pay? Eligible for severance pay? Registration is voluntary Registration is voluntary YES NO Registration is mandatory Registration is mandatory Specific notice issued? Specific notice issued? NO YES

21. PPP Workforce Briefing 21 Referral Priorities RIF separation (no offer) 1 1

22. PPP Workforce Briefing 22 Referral Priorities RIF/reclassification demotion – 2 or more GS grades Declination of offer outside commuting area RIF RIF TOF TOF Management-directed Management-directed 2 2

23. PPP Workforce Briefing 23 Referral Priorities RIF/reclassification demotion – less than 2 GS grades All family members (including military & civilian spouses) 3 3

24. PPP Workforce Briefing 24 Referral Priorities Priority 1 & 2 referrals restrict: Promotions Promotions Employee-initiated reassignments Employee-initiated reassignments Appointments Appointments Transfers Transfers Demotions to positions with greater promotion potential Demotions to positions with greater promotion potential

25. PPP Workforce Briefing 25 Referral Priorities Priority 3 referrals: Permit selections within Component Permit selections within Component Restrict appointments & transfers Restrict appointments & transfers

26. PPP Workforce Briefing 26 Total Registrations - 950 (as of 31 January 2010) Total Registrations - 950 (as of 31 January 2010) Priority 1 - 27% Priority 2/3 - 73% REFERRAL PRIORITIES

27. PPP Workforce Briefing 27 Registration Skills Must register for current skill Exceptions require CARE approval Exceptions require CARE approval May register for other skills if well qualified As determined by registering HRO As determined by registering HRO

28. PPP Workforce Briefing 28 Registration Skills well qual-i-fied adj. Possesses knowledge, skills, and abilities to successfully perform with no greater loss in productivity than normally expected during orientation of any employee who is new to the organization.

29. PPP Workforce Briefing 29 Registration Skills Minimum qualification standards not sufficient for PPP Registrants must have experience actually applying the skill Experience must be documented OPF Basic Eligibility Well Qualified

30. PPP Workforce Briefing 30 Registration Grades High Grade Current Pay System: current permanent or retained grade Current Pay System: current permanent or retained grade Other pay systems: grades with representative rates equal to or below current permanent or retained grade Other pay systems: grades with representative rates equal to or below current permanent or retained grade NSPS & Demo Projects: HRO will use employees “equivalent GS grade” for registration purposes NSPS & Demo Projects: HRO will use employees “equivalent GS grade” for registration purposes No Promotions

31. PPP Workforce Briefing 31 Registration Grades Low Grade No more than 3 GS grades, or the equivalent, below current permanent or retained grade No more than 3 GS grades, or the equivalent, below current permanent or retained grade NSPS & Demo Employees: 3-grade limit based on equivalent GS grade used as high grade NSPS & Demo Employees: 3-grade limit based on equivalent GS grade used as high grade FWS employees: 3-grade limit based on comparing employee’s representative rate to GS rate table FWS employees: 3-grade limit based on comparing employee’s representative rate to GS rate table

32. PPP Workforce Briefing 32 Area of Referral Employees who decline ToF may only register for locations that are less distant than the transfer site

33. PPP Workforce Briefing 33 Area of Referral Registration limited to activities less distant than Newport, Rhode Island No skipping over No expansion beyond commuting area after separation 885 miles

34. PPP Workforce Briefing 34 Area of Referral Upon implementation of new PPP policy, registration will be limited to activities no more than 25% of the distance between Athens, Georgia and Newport, Rhode Island 222 miles Straight-line distance to Newport = 885 miles Radius of maximum area of referral = 885 x.25 = 222 miles

35. PPP Workforce Briefing 35 Area of Referral No “skipping over” Area can be expanded incrementally Cannot expand outside commuting area after separation

36. PPP Workforce Briefing 36 Area of Referral Commuting Area – Reasonable daily commuting distance from permanent residence Residence Current Duty Station Current Duty Station

37. PPP Workforce Briefing 37 JOB OFFERS One valid offer only REPLY TIME - 2 business days REPORTING DATES Same area:14 days Same area:14 days PCS move:30 days PCS move:30 days

38. PPP Workforce Briefing 38 Job Offers Full-time permanent DoD position (unless current work schedule is less than full- time) Series, grade, & duty location for which registered Essentially same conditions of employment Valid Offer

39. PPP Workforce Briefing 39 Job Offers Position is not... Obligated Obligated Under contract study Under contract study In the excepted service (unless registrant is currently excepted service) In the excepted service (unless registrant is currently excepted service) Valid Offer

40. PPP Workforce Briefing 40 Job Offers The following do not invalidate an offer: Drug testing requirement Drug testing requirement Change in shifts Change in shifts Decrease in wage or locality rates Decrease in wage or locality rates Valid Offer

41. PPP Workforce Briefing 41 Pay Setting If employee accepts lower grade without a break in service, pay retention applies * * if otherwise entitled under controlling regulations

42. PPP Workforce Briefing 42 Placed within DoD – Losing activity pays as prescribed by Joint Travel Regulation (JTR) Outside DoD - ? Placed within DoD – Losing activity pays as prescribed by Joint Travel Regulation (JTR) Outside DoD - ? Relocation Costs

43. PPP Workforce Briefing 43 Temporary Positions Offers in commuting area only Continued registration in PPP

44. PPP Workforce Briefing 44 Temporary Positions Accepting temporary/term positions without a break in service can affect future GRADE & PAY RETENTION Consult with CPO/HRO before accepting

45. PPP Workforce Briefing 45 EMPLOYEE RESPONSIBILITIES Maintain satisfactory performance & conduct Avoid contact with other DoD activities regarding PPP registration All communications must be between the 2 personnel offices All communications must be between the 2 personnel offices Submit up-to-date resume

46. Priority Placement Program (PPP) Navy Supply Corps School (NSCS) Athens, Georgia February 9, 2010