1. Pronto4! User Training Web Version (July 2011) Prepared by: Data Centre Department Polytechnic of Namibia

2. URL/Login Address for Pronto4 Type above URL / Address in your browser

3. Login to Pronto4

4. First Time Login Window You can upload a picture and use it as a wallpaper Email window IM/Chat Client users that do utilise this client may close it to create more space for your email window If you want to utilise the IM/Chat you may always open it by click the button below

5. Overview of Features E-mail Contacts Calendar Tasks Music/Audio Player Photo/Slideshow Viewer e-Disk (files) Social Media Client (Facebook, Twitter, Flickr) Twitter Client Instant Messaging / Presence Panel New E-mail New Call New Conference New SMS My Settings Logout

6. Overview of Features - Email Click to write new email Your Inbox, all other folders will appear below the inbox ones you have mail Search through your email Reply to all is used to reply to all your recipients in a mail conversation Forward mail is used to forward mail to recipients Delete, used to remove mail to your Trash Mark email as unseen Move or Copy mail in between your folders Set Flag or Reset Flag, this allows you to star or unstar messages to allow you to better identify important messages Click to see unread emails Click to see starred emails Click on Print to print the email selected out Click to create a folder or to subscribe to a folder Remove folder Rename folder and Grant access to users to have access to your folders

7. Overview of Features New E-mail Click to add CC and BCC Pick contacts Attach Files Text format toolbar Create a URL on highlighted text Attach and resize Images on the fly Spellcheck (many languages can be set up by sysadmins) Enable delivered & Read requests Search / Replace

8. Overview of Features - Contacts Creating Additional Folders for Contacts and Sharing Drag-and-drop to copy between Contacts folders Sharing (Next Slide)

9. Overview of Features – Contacts cont. To add a contact group click on the + button One the Name field please type the name of your group To add contacts to your group click on the address book link above Type the name of the email or email address to add to contact group and click select

10. Overview of Features - Calendar View OptionsNewPrint Change Month Change Year Pick Month View all cal.entries together

11. Overview of Features - Tasks New Task (enter data on right on window) Task Description Can be Assigned to others and Confirmation Tracked (notification E-mail is sent) Task Details Attach files Save Task Show/Hide Completed Tasks Progress Updates Tick to complete Two Task Folders In Example

12. Overview of Features - Music/Audio Player Quota Usage New Playlist Upload Download Move/CopyDelete

13. Overview of Features - Photo Viewer View Options Quota Usage Slideshow (with Full screen option) Folders/ Directories Same as Music Player

14. Overview of Features - e-Disk Same as Music/Photo

15. Overview of Features - Instant Messaging Add, Search or Call number Choose your mode of communication: Mail, Instant Message, Call or start a whiteboard session

16. Overview of Features - Whiteboard Open existing whiteboard file from server or local disk Save current image to file. Save to local disk or e-Disk Extend workspace Add pages and move between them Add more participants Drawing tools Move object to front/back Set line width and colour

17. Overview of Features - User Preferences See available Options here, i.e. rules, vacation message, Password change, etc.

18. Overview of Features - User Preferences Type the name of your rule You can either use From or To depending on how you want to filter Choose actions e.g. Move folder into BCS Folder Ones group is selected click on update Your RULE has been created see BCS

19. Overview of Features - User Preferences Click on Enable to enable vacation message for your email account. You will have to logout and login again to activate the function Fill in the fields on the left and select using the drop down the select the date when your leave will end.

20. Conclusion Any questions