1. School-wide Data Team Meeting Winter NSIF Extended Cohort February 10, 2012

2. AGENDA Introduction Survey Results Role of School Wide Data Team Reviewing Elements of Healthy Systems Create Data Overview & Dig Into Student Data– Reviewing Outcomes Fall to Winter Summary of Effectiveness Fall to Winter Develop Action Plan Reviewing Fall School Wide Reading Action Plan and/or SIP – 10 minutes Creating Winter – Spring Action Plan.

3. Role of School Data Team Focus on systems level problem solving Zone Schools: Tiers I, II, and III Oregon RtI Schools: Tiers I & II Align school wide reading program to RtI (PPS Framework for Tiered Reading Support) Focus on school & grade level data Meet after each benchmarking period Examples of questions team addresses: Is our reading program meeting the needs of all students? Is our reading program meeting the needs of students at each grade level? How is our reading program meeting the needs of our black and brown students? Our ELL students?

4. I. ASSESSMENT Are DIBELS and easyCBM screening/benchmarking tools administered fall, winter and spring to all students? Does a school-wide data team meet fall, winter and spring to analyze school-wide reading data and develop a school-wide action plan? Are DIBELS and easyCBM progress monitoring assessments administered for strategic students? For intensive students? Are in-program (Scott Foresman, EMC and intervention programs) assessments administered regularly? Do grade-level teams regularly analyze student reading data (DIBELS, easyCBM and in-program assessments), plan/adjust instruction based on data, and regroup students based on the data? II. INSTRUCTIONAL PROGRAMS AND MATERIALS Is Scott Foresman being used in all Tier I and Tier II K-5 classrooms? Is the program being implemented with fidelity to the weekly targeted skills? Are efforts to improve fidelity working? Is EMC being used in all 6-8 classrooms? Are the 8 strategies and 13 essential reading skills being regularly taught? Are Sheltered Instruction strategies used with Scott Foresman and EMC to make instruction more accessible to English Language Learners? Are all necessary materials available in each classroom? Are K-5 teachers using the full range of Tier II Enhancement Strategies (phonemic awareness, phonics, fluency, vocabulary & comprehension) to make instruction more systematic, explicit and accessible? Are efforts to improve use of Tier II Enhancements Strategies underway? Have intervention programs (ERI, Horizons, Language!) been implemented to meet the instructional needs of the most struggling readers? Are intervention programs being used as designed? Are teachers implementing evidence-based common instructional strategies? Is independent practice aligned with whole group instruction? III. INSTRUCTIONAL TIME Has a school-wide reading schedule been developed that sets aside 90 minutes in grades K-3 and 60 minutes in grades 4-8 for all students receiving Tier I & II instruction? Has a school-wide reading schedule been developed that sets aside an additional 30 minutes of small group instruction for K-8 students receiving Tier II supports? Has a school-wide reading schedule been developed that sets aside 90 minutes in grades K-8 for students receiving Tier III instruction using intervention programs? Has a school-wide reading schedule been developed that sets aside an additional 30 minutes for K-3 students receiving Tier III instruction that focuses on grade level vocabulary and comprehension instruction? Have pacing plans been developed for core and intervention programs? IV. DIFFERENTIATED INSTRUCTION/GROUPING/SCHEDULING Do group sizes for small group instruction match the instructional need? (e.g., smaller groups for most struggling students) Is walk-to-read used when appropriate to maximize learning opportunities for tiered reading instruction? Do we triangulate data when making instructional placements for students? ( DIBELS, easyCBM, OAKS, Intervention Program Placement Tests, etc.) Are cross-grade groupings used when appropriate to maximize learning opportunities for Tier III instruction? V. ADMINISTRATION/ORGANIZATION/COMMUNICATION Have staffing decisions been made to maximize implementation of our school-wide reading program? ( e.g., all possible instructors being used) Are the lowest performing students taught by strong, experienced, and well qualified teachers and educational assistants? Are Title I and Special Education staff supporting the school-wide reading program? VI. PROFESSIONAL DEVELOPMENT Has staff received professional development on Scott Foresman, EMC, Enhancements and interventions programs? Has staff received professional development in culturally relevant instruction? (e.g., Sheltered Instruction, Courageous Conversations) Do grade-level teams work together to examine and improve their instruction? Is the District Reading Team used as needed for support? Elements of a Healthy System I.Assessment II.Programs & Materials III.Instructional Time IV.Differentiated Instruction/ V.Grouping/Scheduling VI.Administration/Communication/Or ganization VII.Professional Development

5. Building Healthy Systems  Phase 1: Universal Screening and Benchmarking Tool Focus on Tier 1 & 2 instruction Instructional Time Use of Scott Foresman, Enhancements and EMC Fidelity of Use School Wide Data Team  Phase 2: Tier 3 Supports Progress Monitoring School Wide and Grade Level Data Teams  Phase 3: Refinement of Phase 1 & 2 elements Implementation of other indicators on Elements of Healthy Systems

6. Using Data to Evaluate Progress At Multiple Levels We will answer… 1.How are we doing? By grade level and racial/program subgroups 2.Are students making adequate progress to close the achievement gap?

7. Creating a Data Overview 1 Reviewing Outcomes Are we increasing the percentage and number of students at Low Risk? Are we decreasing the percentage and number of students at High Risk? How are we doing by grade level and by racial subgroups/program? 2 Summary of Effectiveness What percentage of students receiving Tier I status in fall remained at Tier 1 in winter? What percentage of students receiving Tier II status in fall moved to Tier I status in winter? What percentage of students receiving Tier III status in fall moved to either Tier II or Tier I in winter?

8. Review Outcomes Materials: DIBELS Distribution Reports by Class DIBELS Distribution Reports by Race DIBELS Distribution Reports by Additional Codes ( ESL) easyCBM Reading Risk Analysis by Grade Level Fall to Winter easyCBM by Race Fall to Winter easyCBM by ESL Reviewing Outcomes By Grade Level and By Race/Program Worksheet Guided Practice 20 mins. Grade 1 DIBELS Grade 5 easyCBM Team Time: 30 mins. Complete Review Outcomes by Race/Program Worksheet Inquiry Protocol

9. Grade Percent at Low Risk or Benchmark Fall 2011 (90/100 or 90%) Percent at Low Risk or Benchmark Winter 2012 (90/100 or 90%) Percentage Point Increase/ Decrease (+ or -) Percent at High Risk or Well Below Benchmark Fall 2011 (90/100 or 90%) Percent at High Risk or Well Below Benchmark Winter 2012 (90/100 or 90%) Percentage Point Increase/ Decrease (+ or -) Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 Reviewing Outcomes Worksheet by Grade Level Go Around One Protocol: One question per round. Each person responds. When you look at the data, what do you see? When you look at the data, what do you know? When you look at the data, what is significant ?

10. Subgroup 1Subgroup 2 Percent at Low Risk - Benchmar k Fall 2011 (90/100 or 90%) Percent at Low Risk - Benchmar k Winter 2012 (90/100 or 90%) Percentage Point Increase/ Decrease (+ or -) Percent at High Risk – Intensive Fall 2011 (90/100 or 90%) Percent at High Risk – Intensive Winter 2012 (90/100 or 90%) Percentage Point Increase/ Decrease (+ or -) Percent at Low Risk - Benchmar k Fall 2011 (90/100 or 90%) Percent at Low Risk - Benchmar k Winter 2012 (90/100 or 90%) Percentage Point Increase/ Decrease (+ or -) Percent at High Risk – Intensive Fall 2011 (90/100 or 90%) Percent at High Risk – Intensive Winter 2012 (90/100 or 90%) Percentage Point Increase/ Decrease (+ or -) Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 Reviewing Outcomes Worksheet by Race/Program Go Around One Protocol: One question per round. Each person responds. When you look at the data, what do you see? When you look at the data, what do you know? When you look at the data, what is significant ? Locate yourself on the Courageous Conversations Compass.

11. Summary of Effectiveness Materials: DIBELS Summary of Effectiveness Report, beginning to middle easyCBM Reading Risk Analysis by Grade Level Fall to Winter easyCBM By Fall Risk Rating Summary of Effectivenss Worksheet Guided Practice – 20 minutes Grade 1 DIBELS Grade 5 easyCBM Team Time – 30 minutes Discussion questions

12. Use Composite Score or Risk Rating Percent of Well Below Benchmark or High Risk Students that made Adequate Progress Include actual numbers of students, e.g., 1/5 or 20%. Percent of Below Benchmark or Some Risk Students that made Adequate Progress Include actual numbers of students, e.g., 25/50 or 50%. Percent of At or Above Benchmark or Low Risk Students that made Adequate Progress Include actual numbers of students, e.g., 95/100 or 95%. Percent of Total Students that made Adequate Progress Include actual numbers of students, e.g., 90/100 or 90%. Fall 2011 to Winter 2012 Kindergarten First Grade Second Grade Third Grade Fourth Grade Fifth Grade Sixth Grade Seventh Grade Eighth Grade Summary of Effectiveness Worksheet

13. Develop Action Plan

14. School:Date Created: Staff Who Created This Action Plan: Element School-wide or Grade-level Define Action (be specific enough so that it is possible to determine when action has been implemented) If we…then we predict that… (statement) Person(s) Responsible Progress Report on Implementation (date) 1 2 3 4 School-wide Reading Action Plan

15. Winter to Spring Action Plan Reflect on your School Wide Reading Action Plan,/SIP Fall to Winter - 10 mins. Review Goals Evaluate actions that were completed Discuss actions not yet completed Create your School Wide Reading Action Plan for Winter to Spring by using the following: Fall School Wide Reading Action Plan/SIP Reviewing Outcomes Worksheets Summary of Effectiveness Worksheets Focus discussion on critical elements of research: Elements of Healthy System Phase 1 Phase 2 Phase 3 Guiding Questions: What are the highest priorities as defined by your data review? What actions remain uncompleted on your Fall Action Plan?

16. K-8 Reading Team Daniel Cogan – dcogan@pps.netdcogan@pps.net Cathy Cowherd – ccowherd@pps.netccowherd@pps.net Sheila Hallinan – shallinan@pps.netshallinan@pps.net Mindy Hawley – mhawley2@pps.netmhawley2@pps.net Maryanne Stalnaker – mstalnaker@pps.netmstalnaker@pps.net