2. THE FULLER CENTER FOR HOUSING IN THE NEW JERSEY PINES GROUP MISSION TRIP DYNAMICS

3. COVENANT PARTNER – PREPARING TO HOST GROUPS Locate Housing Facilities:  Churches  Community Centers  Retreat Centers  Colleges  High Schools  Camps

4. COVENANT PARTNER – PREPARING TO HOST GROUPS cont. Housing Requirements:  Shower Facilities  Commercial Kitchen  Common Area  Group Size Limitations  On-Site Parking  Insurance Requirements  Costs/Donations  Proximity to Worksites  Additional User Conflicts (i.e. VBS, Community Groups, etc.)

5. COVENANT PARTNER – PREPARING TO HOST GROUPS cont. Alternate Work Options:  Food Banks  Soup Kitchens  Good Will, St. Vincent DePaul, etc.  Shelters  Inner City Day Camp  Senior Care  Civic Projects  HfH…

6. COVENANT PARTNER – PREPARING TO HOST GROUPS cont. Recreation:  Local Restaurants  Bowling  Miniature Golf  Go Carts  Museums  Sporting Events  Beaches  Hiking  Local Points of Interest  County Fairs, etc.

7. COVENANT PARTNER – PREPARING TO HOST GROUPS cont. Directions To:  Job Sites – From Housing and between Work Sites  Grocery Stores (Discount Cards)  Gas Stations  Medical Facilities  U-Haul Facilities  Auto Mechanics  Wal-Mart  Pharmacy  Local Churches

8. COVENANT PARTNER – PREPARING TO HOST GROUPS cont. Other Considerations:  Meals – Group or CP Provided  Bedding – Air Mattresses, Linens, Pillows, Towels, etc.  Requirements for Group to Maintain Housing Facility  Fees/Donations – Housing, Custodial, Meals, Insurance, etc.  Tools/Equipment – Group or CP Provided  Volunteer Coordinator  Job Site Supervisor

9. Volunteer Group Preparation

10. 1 Year to 6 Months:  Schedule Work Dates & Location  Confirm Housing  Determine what Activities in which your group may want to participate. Sporting events, for example may need to be scheduled well in advance.

11. Volunteer Group Preparation cont. 4 Months Prior:  Informational Meeting for perspective volunteers  Provide Flyer w/Costs and other trip information 3 Months Prior:  Assemble List of Participating Volunteers  Provide Medical Forms, Releases, etc.  Collect Deposits  Travel Arrangements Scheduled  Transportation Reservations  Activity Reservations  Fund Raising  Team Building Exercises

12. Volunteer Group Preparation cont. 1 Month Prior:  RECONFIRM ALL Reservations! Including Work Locations.  Conduct Group Leaders Meeting as necessary.  All forms MUST be collected at this time.  Assemble First Aid Kits  Devotion Book and Materials (as required)  Meal Planning  Reserve U-Haul Trailer as needed

13. Volunteer Group Preparation cont. 2 Weeks Prior:  Conduct Final Trip Meeting  Collect ALL Missing Forms  Provide Worksite Information and Trip Itinerary  Provide a List of What to Bring (and what NOT to bring) 1 Week Prior:  Shop for Food and/or Supplies  Assemble Van Packet (Contains directions, medical forms, gas money and emergency contacts)  RECONFIRM – Housing, Work Sites & Van Rentals

14. Volunteer Group Preparation cont.