1. The A, B, C’s of Developing A Successful Program Delta Nu Chapter Retreat October 29, 2005 Presented by Dwayne J. Scott

2. Preliminary Planning Assess expectations of members of the organization Assess expectations of members of the organization Establish goals and objectives Establish goals and objectives Review goals and objectives as they relate to other programs and activities during the year Review goals and objectives as they relate to other programs and activities during the year If a program was previously held, review reason for success and failure If a program was previously held, review reason for success and failure Brainstorm possible alternatives Brainstorm possible alternatives Listen for unique ideas which can be developed Listen for unique ideas which can be developed

3. Preliminary Planning Solicit ideas from all possible resources Solicit ideas from all possible resources Review possible time and dates as they relate or conflict with other programs Review possible time and dates as they relate or conflict with other programs Review possibility of facilities and personnel needed Review possibility of facilities and personnel needed Project expected participation Project expected participation Review an alternative program and establish priorities Review an alternative program and establish priorities Estimate and/or determine cost Estimate and/or determine cost

4. Preliminary Planning Review financing possibilities Review financing possibilities Establish priority dates, times, locations, and brothers desired Establish priority dates, times, locations, and brothers desired Present tentative plans to total membership for reactions and further suggestions Present tentative plans to total membership for reactions and further suggestions Decide on content, dates, location, etc. Decide on content, dates, location, etc. Establish individuals responsible for making final arrangements Establish individuals responsible for making final arrangements Establish deadlines for completion Establish deadlines for completion

5. Arrangements Determine facility needs (i.e. microphones, chairs, tables, lighting, rooms, etc.) Determine facility needs (i.e. microphones, chairs, tables, lighting, rooms, etc.) Determine needs of talent (i.e. transportation, introduction, hosting, honorariums, etc.) Determine needs of talent (i.e. transportation, introduction, hosting, honorariums, etc.) Make all necessary reservations (i.e. housing, food, etc.) Make all necessary reservations (i.e. housing, food, etc.)

6. Budgeting Make detailed estimates of costs Make detailed estimates of costs Make detailed estimates of incomes, (i.e. from organizational budget, assessments, admission fees, etc.) Make detailed estimates of incomes, (i.e. from organizational budget, assessments, admission fees, etc.) Using detailed estimates, establish an appropriate detailed budget Using detailed estimates, establish an appropriate detailed budget Distribute to all appropriate members and establish a clear understanding, pertaining to spending procedures Distribute to all appropriate members and establish a clear understanding, pertaining to spending procedures

7. Budgeting Constantly review budget as plans are developed. Be aware of possible over-expenditures or insufficient income prior to event so appropriate adjustments can be made Constantly review budget as plans are developed. Be aware of possible over-expenditures or insufficient income prior to event so appropriate adjustments can be made

8. Communication/Publicity Review different approaches to publicize events (i.e. written, verbal, visual, personal, personal contact, statement of purpose, agenda, roster, news releases) Review different approaches to publicize events (i.e. written, verbal, visual, personal, personal contact, statement of purpose, agenda, roster, news releases) Determine time of publicity (i.e. initial mailings and the follow-up information) Determine time of publicity (i.e. initial mailings and the follow-up information) Establish alternative plans in case planned publicity does not bring expected results Establish alternative plans in case planned publicity does not bring expected results

9. Motivation Encourage suggestions and ideas from all individuals Encourage suggestions and ideas from all individuals Follow-up on individual suggestions and allow them the opportunity to put ideas into effect Follow-up on individual suggestions and allow them the opportunity to put ideas into effect Spread responsibilities among as many individuals as possible, but remain aware of how those tasks are being carried out Spread responsibilities among as many individuals as possible, but remain aware of how those tasks are being carried out Maintain constant contact with individuals so they know their work is appreciated and viewed as important Maintain constant contact with individuals so they know their work is appreciated and viewed as important

10. Evaluation Review critically all aspects of the program Review critically all aspects of the program Solicit constructive criticism from past groups through written and verbal evaluation Solicit constructive criticism from past groups through written and verbal evaluation Review original goals and objectives Review original goals and objectives Prepare written report for future review Prepare written report for future review Author unknown