1. Systems Analysis Lecture 2 Analysing the Business Case Feasibility Scope 1 BTEC HNC Systems Support Castle College 2007/8

2. Lecture Objectives Examine the Business Case for IT projects Describe the Strategic Planning Process –why it is important to IT team Explain the purpose of a Mission Statement Explore – Business Project Statement Explore – Project Scope Document 2 BTEC HNC Systems Support Castle College 2007/8

3. System Planning Phase Understanding Business Operations and Requirements IT projects support a company’s overall strategic plan IT system projects get started –Business Project Statement –Project Scope Document 3 BTEC HNC Systems Support Castle College 2007/8

4. Reasons for System Requests (6) 4 BTEC HNC Systems Support Castle College 2007/8 Shelly et al p.54

5. System Requests and the Business Case System requests must take into account the purpose of the organisation * –Critical Success Factors –Critical Business Issues –Mission Statement ** Aim to improve service or provide better performance (e.g. profitability, stronger controls, etc) 5 BTEC HNC Systems Support Castle College 2007/8

6. Role of IT department in Project Evaluation Management leadership and Information Technology are closely lined Remarkable changes in both Team-orientated development is the norm some companies see IT department as gatekeeper 6 BTEC HNC Systems Support Castle College 2007/8

7. Factors – IS projects 7 BTEC HNC Systems Support Castle College 2007/8 Technology * Suppliers Customers Competitors The Economy Government Strategic Plan Top Managers User Requests Information Technology Department Existing Systems and Data

8. The Business Case Review proposal for strong Business Case ‘Business Case’ – reason for or justification for a proposal Recommend changes that are in the company’s best interests 8 BTEC HNC Systems Support Castle College 2007/8

9. The Business Case Comprehensive yet easy to understand Describe project clearly, provide justification to proceed and estimate the project’s final impact 9 BTEC HNC Systems Support Castle College 2007/8

10. Manage Project Requests Project Management Feasibility –Operational –Technical –Economic –Schedule Risk Management Throughout Project Life-Cycle and beyond 10 BTEC HNC Systems Support Castle College 2007/8

11. Business Project Statement Mission Statement Background Customer / Market Details Business Case / Project Justification Risks / Feasibility 11 BTEC HNC Systems Support Castle College 2007/8

12. Project Scope (crucial) Business / Systems Analyst Define clear set of objectives Reflect the organisation’s Mission Statement Present clear, feasible options Scope Document – Tool for discussion and refinement 12 BTEC HNC Systems Support Castle College 2007/8

13. Project Scope Document Mission Statement Background Customer / Market Details Business Case / Justification Project Vision Statement Business Goals Architecture * Stakeholders & Glossary of Terms 13 BTEC HNC Systems Support Castle College 2007/8

14. In Conclusion Examined the Business Case for IT projects Described the Strategic Planning Process (important to IT team) Explain the purpose of a Mission Statement Explored the Business Project Statement Explored the Project Scope Document 14 BTEC HNC Systems Support Castle College 2007/8