1. PowerPoint: Working with Slides Lecture 7-2 CMPSC 100 Spring 2004 Penn State University Doug Hogan

2. Outline Working with placeholders on slides: Text slides – changing the title and text areas Working with placeholders on slides: Text slides – changing the title and text areas Different slide templates Different slide templates Working with placeholders: the drawing toolbar Working with placeholders: the drawing toolbar

3. Placeholders In the standard ‘title and text’ slides, there are a few things: In the standard ‘title and text’ slides, there are a few things: the blank slide background the blank slide background a placeholder for the title a placeholder for the title a placeholder for the text a placeholder for the text The placeholders have borders around whatever’s inside The placeholders have borders around whatever’s inside

4. Altering Placeholders To move, To move, position the mouse anywhere in the border to get a 4-headed arrow position the mouse anywhere in the border to get a 4-headed arrow with this arrow, click and drag to reposition the placeholder with this arrow, click and drag to reposition the placeholder To resize, To resize, click on any of the 9 circles in the border to get a 2- header arrow click on any of the 9 circles in the border to get a 2- header arrow with this arrow, click and drag to resize the placeholder with this arrow, click and drag to resize the placeholder

5. Altering Placeholders: DEMO To move, To move, position the mouse anywhere in the border to get a 4-headed arrow position the mouse anywhere in the border to get a 4-headed arrow with this arrow, click and drag to reposition the placeholder with this arrow, click and drag to reposition the placeholder To resize, To resize, click on any of the 9 circles in the border to get a 2-header arrow click on any of the 9 circles in the border to get a 2-header arrow with this arrow, click and drag to resize the placeholder with this arrow, click and drag to resize the placeholder

6. Other Slide Types Slide Layout on the right Slide Layout on the right Demo Demo

7. Discussion about slide design Be conscious of how you set up slides. Think about readability. Comments? Be conscious of how you set up slides. Think about readability. Comments? Keeping default layout generally recommended Keeping default layout generally recommended Limit the amount of text on a slide Limit the amount of text on a slide Bullets good, big paragraphs bad Bullets good, big paragraphs bad

8. Drawing Toolbar At the bottom of the screen in Normal view At the bottom of the screen in Normal view If it’s not there, View > Toolbars > Drawing If it’s not there, View > Toolbars > Drawing Draw button: for choosing settings and advanced options Selection arrow: For toggling selection mode Buttons for creating drawing objects Buttons for specifying properties of selected objects (or the defaults for the next objects you draw)

9. Drawing objects AutoShapes AutoShapes Lines Lines Arrows Arrows Rectangles Rectangles Ovals Ovals Text Boxes Text Boxes WordArt WordArt Org Charts Org Charts Clip Art Clip Art Pictures Pictures

10. Drawing objects: DEMO AutoShapes AutoShapes Lines Lines Arrows Arrows Rectangles Rectangles Ovals Ovals Text Boxes Text Boxes WordArt WordArt Org Charts Org Charts Clip Art Clip Art Pictures Pictures

11. Properties of Drawing Objects Fill Color Fill Color Line Color Line Color Text Color Text Color Line Thickness Line Thickness Line Style Line Style Arrow Style Arrow Style Shadow Style Shadow Style 3D Style 3D Style

12. Text Box Example Example (text is 24 point Tahoma, set in formatting toolbar) Fill color Fill color Line color Line color Text color Text color Line size: 6 pt. Line size: 6 pt. Line style: dashed Line style: dashed

13. Demo: Create text box like example Hello

14. Demo: create arrows

15. Demo: multiple drawing objects

16. Selecting drawing objects Click the arrow to the right of the Draw button Click the arrow to the right of the Draw button 2 ways: 2 ways: Click and drag to draw selection box Click and drag to draw selection box Use Ctrl or Shift while clicking to choose individual objects Use Ctrl or Shift while clicking to choose individual objects

17. Demo: select multiple objects on earlier slide, format jhkghkgh

18. Draw Button: Grouping Select multiple objects, then choose Group to have them be treated as one Select multiple objects, then choose Group to have them be treated as one Select a grouped object, then click Ungroup to revert to multiple objects Select a grouped object, then click Ungroup to revert to multiple objects rectangle

19. Draw button: Layering The Order submenu lets you set which objects are on top of or behind each other The Order submenu lets you set which objects are on top of or behind each other By right-clicking objects, you can also access the Order submenu By right-clicking objects, you can also access the Order submenu

20. Draw button: The Grid There’s an invisible grid on PowerPoint slides. There’s an invisible grid on PowerPoint slides. As you try resizing and moving objects, you’re constrained by this grid. As you try resizing and moving objects, you’re constrained by this grid. Draw > Grid and Guides… allows you to turn off snapping objects to the grid or make it visible. Draw > Grid and Guides… allows you to turn off snapping objects to the grid or make it visible.

21. Draw button: Rotations Rotate or Flip submenu Rotate or Flip submenu Free Rotate Free Rotate Click this button  corners become green Click this button  corners become green Click and drag to rotate around a corner Click and drag to rotate around a corner Rotate Left, Rotate Right Rotate Left, Rotate Right demo demo Flip Horizontal, Flip Vertical Flip Horizontal, Flip Vertical demo demo

22. Other Notes Resizing and moving: same as text placeholders Resizing and moving: same as text placeholders Hold down Shift while resizing to constrain proportions Hold down Shift while resizing to constrain proportions Hold down Ctrl while moving to copy Hold down Ctrl while moving to copy Demo Demo

23. Screen Shots Full Screen: PrintScreen Full Screen: PrintScreen Active Window: Alt+PrintScreen Active Window: Alt+PrintScreen Paste in any application Paste in any application Demo – editing Demo – editing

27. Questions?