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Computers Are Your Future © 2005 Prentice-Hall, Inc.

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Presentation on theme: "Computers Are Your Future © 2005 Prentice-Hall, Inc."— Presentation transcript:

1 Computers Are Your Future © 2005 Prentice-Hall, Inc.

2 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 2 Computers Are Your Future Spotlight 2 Microsoft Office

3 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 3 Introducing Office An office suite is:  An interconnected bundle of programs that share resources with each other  Designed to help workers accomplish tasks they perform in an office Three versions of Microsoft Office:  Standard  Includes Word, Excel, PowerPoint, and Outlook  Professional  Includes Standard version, Access, and FrontPage  Developer  Includes Professional version and Visual Basic

4 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 4 The Shared Office Interface and Tools User interface – The method with which users interact with the computer system. Office suites share a common user interface.  Elements of the user interface:  Title bar Title bar  Menu bar Menu bar  Toolbars Toolbars  Status bar Status bar  Task pane Task pane  Other shared resources:  Office Clipboard Office Clipboard  Clip Organizer Clip Organizer  Smart tags Smart tags  Templates Templates  Wizards Wizards

5 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 5 Title Bar The name of the application and the name of the file being worked on. Window controls enable the window to be maximized, minimized, restored, or closed.

6 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 6 Menu Bar The menu bar contains the names of pull-down menus. Pull-down menus contain commands that can be used with the application.

7 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 7 Toolbars The toolbars contain icons that represent the most commonly used commands. Standard toolbar Formatting toolbar Undocked toolbar

8 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 8 Status Bar The status bar contains specific information about the activities within a program, such as current page number and the number of pages in the document.

9 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 9 Task Pane The task pane contains options for opening, creating, and formatting documents as well as other tasks.

10 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 10 Clip Organizer The clip organizer is a repository of clip art and images that can be inserted into a document.

11 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 11 Office Clipboard The office clipboard temporarily stores whatever was cut or copied from a document.

12 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 12 Smart Tags Smart tags are icons attached to items that are pasted, or text that is recognized as a place where options might occur.

13 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 13 Wizards Wizards provide a step by step process for solving problems.

14 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 14 Templates Templates are document frameworks that are created once and used many times.

15 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 15 Microsoft Word Features include:  Word processing with the power of desktop publishing.  The ability to embed charts, graphics, tables, pictures, and other objects.  Paragraph and text formatting.  The potential to use and create custom templates.  The means to link and embed documents with other Office programs.  The capability to save files as documents, plain text, templates, or Web pages.

16 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 16 Insert Graphics Microsoft Word Features My Dog Sam Use Templates Create Brochures Create Tables Insert Excel Spreadsheets Click to view Word features

17 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 17 Microsoft Excel Excel is the most popular spreadsheet program. Spreadsheets are designed to store and manipulate numbers. Each Excel file is called a workbook. The user interface is similar to that of Microsoft Word.

18 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 18 The Excel Worksheet Components The worksheet is composed of columns and rows.worksheetcolumnsrows The intersection of a row and column is called a cell.cell Two or more cells selected at the same time is called a range of cells.range of cells Text, numbers, formulas, and functions can be entered into cells. Textnumbersformulasfunctions Charts can also be created in a worksheet. Charts

19 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 19 Excel Worksheet Worksheet tabs

20 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 20 Columns Column D Column G

21 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 21 Rows Row 14 Row 5

22 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 22 Cells Cell A1 Cell E11

23 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 23 Range of Cells Range A1:D1 Range G13:H23

24 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 24 Charts Bar chart Pie chart

25 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 25 Text and Numbers Text or Label Number

26 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 26 Formulas and Functions Formula Function

27 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 27 Microsoft Access Access is a database management system (DBMS). Databases manage data by enabling the user to organize it in a way that it becomes useful and meaningful. Two types of databases exist:  Flat file database  Relational database The user interface is similar to that of Word and Excel.

28 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 28 Access Components Objects – Used to manage and present data Table – Stores data Form – Collects data Query – Questions of the database Report – Presents data Data Access Page – Post data to the Web

29 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 29 Access Interface Table Record Field Objects Query Report Form Click to view Object, Table, Form, Query, and Report

30 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 30 Microsoft PowerPoint PowerPoint is used to create and deliver presentations. Text and graphics are entered onto a slide. Slide shows can be viewed using a monitor or video projector.

31 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 31 PowerPoint Interface Slide Task Pane Outline, Thumbnail view Toolbars

32 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 32 Microsoft Outlook Outlook is an e-mail and organizational communications tool that can be used to:  Send and receive e-mail  Maintain a calendar  Schedule meetings  Store contact information

33 Computers Are Your Future Spotlight 2 © 2005 Prentice-Hall, IncSlide 33 Outlook Today Microsoft Outlook Components Contact List E-mail Tasks Calendar Click to view Calendar, Tasks, E-mail, and Contacts

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