1. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 1 Planning, Writing, and Completing Oral Presentations

2. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 2 Building Your Career with Oral Presentations Display Your Skills Think on Your Feet Grasp Complex Issues Handle Challenges

3. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 3 The Three-Step Process Flow of the Message Planning Step 1 Planning Step 1 Writing Step 2 Writing Step 2 Completing Step 3 Completing Step 3 Substance of the Message

4. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 4 Planning the Presentation Analyze the Situation Analyze Select the Medium Select GatherInformationGatherInformation Organize the Information Information

5. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 5 Analyzing the Situation PurposePurpose InformInform PersuadePersuade CollaborateCollaborate AudienceAudience Emotional State Language Issues Specific Circumstances

6. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 6 Selecting the Right Medium Web-Based Presentations Web-Based Presentations In-Person Presentations In-Person Presentations

7. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 7 Organizing the Presentation Define Main IdeaLimit ScopeSelect Approach Time Constraints Audience Needs Direct Indirect One Message Specific Action

8. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 8 Create a Planning Outline Purpose and Main Idea Purpose and Main Idea 1 Points and Subpoints Points and Subpoints 2 Connections and Transitions Connections and Transitions 4 Introduction, Body, and Close Introduction, Body, and Close 3 Bibliography or Source Notes Bibliography or Source Notes 5 Compelling Title Compelling Title 6

9. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 9 Create a Speaking Outline Follow Planning Outline Select Keywords Add Delivery Cues Arrange Your Notes

10. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 10 Writing the Presentation PresentationPresentation IntroductionIntroduction MessageMessage ConclusionConclusionAudienceSubjectPurposeEtiquette FormalPresentationInformalPresentation

11. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 11 ArouseInterestArouseInterest Preview the Message Message BuildCredibilityBuildCredibility Creating the Introduction

12. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 12 Limit the Main Points Limit the Main Points Engage the Audience Engage Connect the Ideas Connect Composing the Message

13. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 13 Restate the Main Points Restate End on a Strong Note End on a Strong Note Describe the Next Steps Describe Writing the Conclusion

14. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 14 Advantages of Visual Aids Content SettingAudiencePurpose Clarify Main Points Clarify ImproveLearningImproveLearningAddVarietyAddVariety CreateInterestCreateInterest

15. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 15 Types of Visual Aids Overhead Transparencies Electronic Presentations Chalkboards/Whiteboards Flip Charts Other Visuals

16. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 16 Creating Effective Slides Simplicity of Design Simplicity Accuracy of Information Information

17. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 17 Select a Central Idea Use Parallel Grammar Use Short Phrases Titles Limit the Content Prefer the Active Voice Writing Readable Content

18. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 18 Modifying Graphics for Slides Use Whitespace Highlight Key Points Choose a Clear Font Reduce Details Avoid Repetition Shorten Numbers

19. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 19 Selecting Design Elements Color Schemes Background Elements Foreground Designs Artwork and Clipart Fonts and Type Styles

20. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 20 Animation and Special Effects Functional uses Decorative uses Transitions/builds Hyperlinks Multimedia

21. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 21 Online Presentations DisadvantagesAdvantages Cost Savings Convenience Technology Issues Training Issues Global Reach Limited Feedback

22. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 22 Online Presentation Tips Send Preview Materials Keep Content Simple Get Feedback Often Consider the Audience Ensure Compatibility Allow Plenty of Time

23. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 23 Completing the Presentation Revise the Message Review the Slides Edit the Presentation

24. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 24 Finalizing Slides and Support Material Cover Slides Introduction Slides Blueprint Slides Present the Title Name the Presenter Grab Attention Define the Topic Clarify the Topic Inform the Audience Define an Agenda Provide a Road Map Serve as Sign Posts

25. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 25 Overcoming Anxiety Prepare and practice Stay positive Visualize success Take deep breaths Be ready

26. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 26 Overcoming Anxiety Get comfortable Don’t panic Stay focused Make eye contact Keep going

27. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 27 Responding to Questions Anticipate Questions Focus on Questioner Respond Appropriately Stay in Control Survive the Hot Seat End the Presentation

28. © Prentice Hall, 2007Business Communication Essentials, 3eChapter 12 - 28 Reviewing Key Points Delivering business presentations Planning business presentations Writing business presentations Completing business presentations