1. Software Tools for Operations and Maintenance Planning Theo Larrieu, Steve Suhring

2. Obligatory aerial photo Tunnel ~ 1.4 km long Electrical Distribution – 40 MW Low Conductivity Water ~ 400,000L 7 km Beamlines at 10 -6 - 10 -13 torr 2 Polarized Photocathode Electron Guns 42 Cryomodules with eight 5 cell Superconducting Niobium Cavities each 2 Kelvin Helium Refrigeration Plant 338 5kW klystrons each with independent controls ~2100 Magnets and Power Supplies

3. Accelerator Support Operators Electrical Engineering Support (EES) Accelerator Engineering Department CASA (Accelerator Physics Group) Institute for Superconducting RF Plant Engineering Polarized Gun Group Radiation Control Group Safety Systems Group Software Group EH&S Group

4. Something somewhere always needs to be installed, tested, upgraded, reconfigured, repaired, replaced, or removed.

5. Scheduling & Planning Operability Manager Software Controls Group Program Deputy/Operations Group Scheduling and coordination of accelerator hardware maintenance work. Installing, upgrading, maintaining control system software. Scheduling and performing beam studies in conjunction with experimental program.

6. Operability Manager

7. Software Group

8. Program Deputy

9. Weaknesses Ambiguous approval status leading to unapproved configuration changes. Lack of coordination among groups –Hardware installed before software ready or vice-versa. Safety & Radiation Control personnel not always informed of latest changes to plans. Not sufficiently nimble for “Opportunistic” maintenance.

10. Avenues for Improvement Devise a common, consistent task approval process Improve communication among groups Make approval status unambiguous Keep an online history of completed work Integrate with other web-based tools used by Ops

11. Accelerator Task List

12. Group by Area

13. Group by Project

14. Beam Test Plans by Termination Point

17. Create Task - Summary

18. Create Task – Areas & Systems

19. Create Task - Description

20. Hazard Identification

21. Beam Testplan - Specifications

22. Beam Testplan

23. Software Testplan

24. Software Testplan Templates

25. File Attachments

26. Unified Task Approval Operability Manager is main task Approver, but Awaits Controls Group sign-off on Software Tasks Awaits Operations Group sign- off on Beam Testplans Defers final scheduling of Beam Testplans to the Program Deputy

27. Better Communication System Owners, Area Designees, others automatically receive email notification Concerns and status updates become part of task via comments

28. Emailed Task

29. Unambiguous Status

30. ATLis Logbook

31. ATLis Shift Plans

32. History of completed work

33. Widespread acceptance 169 distinct individuals have written 3846 work plans since January 2003. 145 distinct individuals have added 8826 comments on those tasks.

34. Adoption by other Groups

35. Installing ATLis for a new group Unzip files on web server Create new database user Run database creation script(s) Define Areas, Systems Identify Operability Manager(s) (Task Approvers) Review/Modify settings in app.php Setup authentication Configure email cron job

36. Useful to other sites? Requirements –Oracle (Free XE version is fine) –PHP 5.2.0+ –Web Server (we use Apache 1.3.x) –ATLis (http://www.jlab.org/~theo/atlis/)http://www.jlab.org/~theo/atlis/ –WYSIWYGPRO (optional) Detailed install guide should be available at the URL above within a few weeks of the end of this workshop.

37. Accelerator Task List