1. Natural Resource Program Center Dissolving Data Boundaries Search Mar /17/2011 Dan Kocol Functional Analyst I&M

2. Natural Resource Program Center

4. Within I&M Why People are using Search Additional Information used for Planning Natural Resource Management Additional Information used for Managing Natural Resources Additional Information used for Natural Resource Research Additional Information used for Research Analysis Support of NR Planning Support of NR Management Decisions Support of NR Scientific Research and Findings Share information with Internal and External Audiences Roll up Data for Reporting to Congress (PRIDE project)

5. Natural Resource Program Center The Information is Everywhere

6. Natural Resource Program Center Finding Information Today

7. Natural Resource Program Center

8. Tips on Narrowing Down results Phrase search ("") For example, a search for [ "Alexander Bell" ] (with quotes) will miss the pages that refer to Alexander G. Bell. Search within a specific website (site:) For example, the query [ iraq site:nytimes.com ], [ iraq nytimes.com ] or [ iraq New York Times ] for example [ iraq site:.gov ] Terms you want to exclude (-) For example, in the query [ anti-virus software ] Fill in the blanks (*) The *, or wildcard, is a little-known feature that can be very powerful. Search exactly as is (+) By attaching a + immediately before a word (remember, don't add a space after the +), you are telling Google to match that word precisely as you typed it. Putting double quotes around a single word will do the same thing. The OR operator (note that you have to type 'OR' in ALL CAPS). For example, [ San Francisco Giants 2004 OR 2005 ]

9. Natural Resource Program Center Other Common Operators site: inurl: allinurl: intitle: allintitle: intext: allintext:

10. Natural Resource Program Center

11. So Many options Tailored to interest and needs Focus target Markets Personal preference on results Different result Algorithms Most all find content Via a web crawler The Secret is in the Search Sauce

12. Natural Resource Program Center Commercial Based Search Limitations Little Personalization Results can be Generic May not like method for calculating ranking Cannot index dynamically created content Often motivated by revenue Does not extend into your enterprise

13. Natural Resource Program Center Personal Search Tools MS Search (Find) –Desktop Search –Vastly Improved in Windows 7 –Search File Shares and folders –Search Contents of files –Requires direct access to files Google Desktop –Can create an index of your personal and shared files

14. Natural Resource Program Center Integrated Application Searching IRMA Application Based Searches Reference –Quick Search –Advanced Search Search by specific field(s) –My References –By Reference Code –Saved Searches (New Apr 2011)

15. Natural Resource Program Center Current NRINFO Search Species –Species List –Park Species Profile –List Of Units –Statistics Observations –Quick, By Code Taxonomy –By Name or Code Unit Geospatial –Both Reference and Species –By Geographic location

16. Natural Resource Program Center Pros of NRINFO Application searches Very Targeted Specifically Tailored to meet user needs Searches Specific Data elements Accept Some Common Operators –Containing – The field contains the word phrase (e.g., Like * phrase * - notice the spaces between the asterisks) –Exactly Matches – The entire field matches the word phrase (e.g., Like phrase* - no space between asterisk) –Not Containing – The field does not contain the word phrase (e.g., Not Like * phrase * - notice the spaces between the asterisks

17. Natural Resource Program Center Cons of NRINFO Application searches Searches Data Stored in the Database only Does not search Dynamically created content “As Seen” Does not Support Full text Search of Stored documents Cannot Concurrently search multiple locations

18. Natural Resource Program Center Gap Between Commercial and Application based searches Content is every growing on internal websites and applications Need capabilities that don’t stop at publicly available content Public Search Application Based Search Don’t want to search application by application More than just what is on my desktop and in a database

19. Natural Resource Program Center Enterprise Search Bridges the Gap

20. Natural Resource Program Center Enterprise Search Index Variety of Sources, Databases, File shares Provides Full text Search capabilities (FTS) Federated Searching Faceted Search Supports Access Control list (ACL) Customizable Ranking and Sorting Creates internal Index Supports Open Search Protocol and Search as a service

21. Natural Resource Program Center Key Differences of Enterprise Search and Other Search Functions Search Limited External Sources Full Text search of stored documents Follow ACL rules Speed (Index server) Search reporting (What are people searching for) Search “Tuneability” Not intended to replace application specific searches.

22. Natural Resource Program Center Possible Search Solutions SharePoint Search Server- –Included with SharePoint Portal server –Ranges from Free to Fully Featured Fast SharePoint Search server Google Enterprise - Vivisimo –

23. Natural Resource Program Center Enterprise Search in Practice NPSearch - –MS SharePoint –Federated searches NBII – –Vivisimo –Federated Search IRMA Portal Search (Future) –Integrated identity for restricted files

24. Natural Resource Program Center NRINFO Objective Provide a single search portal that is : –Easy to use –Intuitive –Searches across multiple repositories Simple IRMA External NPS Sites External Agencies –Provide Full text Search of documents –Provides Relevant results to the end user Search “Tune ability” Geared toward NR User community

25. Natural Resource Program Center

27. Lessons From Search Understand Different types of Search Understand the sources they can reach Understand their limitations Choose the right tool for the desired results Don’t expect Magic