1. © Beta Systems Software AG 20081 Process Stages of Census Surveys Richard J. Lang, International Manager September 2008, Bangkok

2. © Beta Systems Software AG 20082 Agenda  Scanning  Recognition  Verifying Processes  The solution  Data capture  Census Process internal  Census data flow  Quality assurance

3. © Beta Systems Software AG 20083 Scanning

4. © Beta Systems Software AG 20084 Scanning  Simultaneous creation of up to six images  Optical lens > 10 mm, sharpness-depth-area 3 mm  Optical und ultrasonic double feed control  Energy saving / live cycle extending Mode  Consistent jam handling: no document is lost or double captured due to physical jams  cleanness check program: detects white - and black dirt spots

5. © Beta Systems Software AG 20085 Scanning  Pockets 2 – 12 why:  if the document is scanned skewed or de-skewed  if the very important questions are filled / are readable (if OMR, OCR, Barcode)  if there are fingerprints on the questionnaire or not  if the Barcode/OCR/OMR numbers (not ICR) numbers are in the given range  if there are double entries – we check the unique number  if there are (colour) copies used  if there are mismatches in quantity: Batch header shows 50 and only 40 are scanned  Transport stop can be programmed to clarify the issue

6. © Beta Systems Software AG 20086 Scanning  Customer:  I have a printer and print since long my own questionnaire  …I learnt from the internet that it is just a matter of software …  Before printing we should be consulted to give best advices, we will test and optimize.  Single side printing or higher scaled paper is necessary (shine through factor = opacity)  Paper should be white without any spots inside  Discuss different methods before making big investments

7. © Beta Systems Software AG 20087 Scanning Batch EA Doc Sheet Image Page Image Grey Image B/W Sheet Side 1 Side 2 Side Page Image color

8. © Beta Systems Software AG 20088  Analyze the structure of documents for identification The Path to Recognition

9. © Beta Systems Software AG 20089 The Path to Recognition  Perform proper clean-up and image pre-processing  Analyze individual page layout  Dynamically locate fields of interest  Character recognition (numeric handwriting, voted)  Compile results

10. © Beta Systems Software AG 200810

11. © Beta Systems Software AG 200811 Recognition – Image Pre-processing 1 8 Skewed document... …after alignment

12. © Beta Systems Software AG 200812 Recognition: Noise and box removal

13. © Beta Systems Software AG 200813 Verifying Processes  Unique Number – double Scan check  Double feed check  Check if Copy  Trace of all editing work  Logical checks  Completeness checks  Reports

14. © Beta Systems Software AG 200814 The Solution: SC80HC + FC Census Formx Batch Header Work Data Storage VSAT FC Census recognition Preparation: cut & jogg PaperArchive PaperArchive Data + Images Editing Archive Data Storage TAPE Export CSPro Local reports

15. © Beta Systems Software AG 200815 Data capture  Data Processing Centres in different locations  Peak period 3 shifts, average 1-2 shifts  Local operators trained by our supervisors  Supervisors local  Central support from Lab  Training & documentation realised in advance  Help to design the documents

16. © Beta Systems Software AG 200816 Census Process internal Command Processing Form Type Analysis Structure Analysis ICR Result Analysis ICR voting ICR 1 ICR 2 Logical Result Analysis Output Assembly Editing

17. © Beta Systems Software AG 200817 Census data flow Process Station 1 Server logical Network. Process flow controlled via process queues. „outside world“ Process Station 2 Process Station 3 Process Station “n”

18. © Beta Systems Software AG 200818 Quality assurance  Form design with scanning quality check  Before delivery of paper scanning quality check  Confirm the quantity of forms  Make use of Trial Census experience  Establish checks for essential criteria only  Make day to day checks during the running Census  As soon as possible check the results and verify  Back up / Reporting  National / International Supervisors

19. © Beta Systems Software AG 200819 Thank you!  We are prepared for your Census