1. JCPS WEBMAIL

2. Why change now mail services were at end of life Microsoft bid of $0.00 won the contract for the State. Entire State is changing on same day.

3. Server structure Ed275x3 - This week Name server Computer Cloud - After May 23, 2010 Server is at Microsoft, not in KY mail.kyschools.us

4. Old server Old mail server is still there. Can be accessed for 2 weeks – maybe longer. We dont have the directions yet. Will be posted. May be 3552.

5. All e-mail will be accessed through Webmail. Regardless of where you are, if you can access the Internet, you can access Webmail. Live@edu is a very effective and efficient webmail interface.

6. New url http://www.outlook.com https://mail.kyschools.us

7. E mail address remains the same John.doe@jefferson.kyschools.us No issues To log onto Live@edu there is a field: Windows Users ID: = enter your Full email address

8. Password Everyone has to have 6 characters or greater, LESS than 16.

9. Storage space on server 10 GB - May increase 25 GB Mail size = 20 mb Attachment size = 10 mb SkyDrive: Google Doc like, 25 gb

10. Calendars, Contacts and E-mail Company hired to move data. It worked for small districts. Calendars and Contacts will be migrated over. JCPS: E-mail will take 300 + days to move.

11. Save your email Export it Save to hard drive Print Forward E-mail to another address

12. Webmail Home Page: http://www.jefferson.k12.ky.ushttp://www.jefferson.k12.ky.us Click Employees button Using Quick Clicks, select Webmail HINT: Bookmark this site. REMOVE old bookmark Webmail address - http://www.outlook.comhttp://www.outlook.com https://mail.kyschools.us

13. State Script May be ran to change server address May not work due to virus control

14. SPAM and Antivirus Email is be filtered by Microsoft.

15. Home page Links to email page http://www.jefferson.k12.ky.us/email/email.h tml Bottom of page: Employee Email information

16. Log on to email Full e-mail address must be entered in Windows ID field Phones and other mobile device will need to be configured. Directions will be posted to e-mail website.

17. Global List Is available in webmail. Very nice.

18. Distribution List. May not be available on May 24. All distribution list will be renamed. JCPS will be removed and replaced with Jefferson

19. Review : html://www.jefferson.k12.ky.us/ email/email.html page Review FAQ

20. Training site http://www.outlook.com t#jefferson@providence.kyschools.us Password is password

21. Entering Username and Password Username = Your E-mail Address Username: john.doe@jefferson.kyschools.us Password: Enter your password

22. How Do I Address an E-mail? In the To field enter: (case does not matter) 1.lastname, first name: mccoy, carolyn

23. How Do I Address an E-mail? In the To field enter: (case does not matter) 1.lastname, first name: mccoy, carolyn 2.firstname lastname: carolyn mccoy

24. How Do I Address an E-mail? In the To field enter: (case does not matter) 1.lastname, first name: mccoy, carolyn 2.firstname lastname: carolyn mccoy 3.lastname: geiser* *May not work if there are too many names

25. How Do I Address an E-mail? In the To field enter: (case does not matter) 1.lastname, first name: mccoy, carolyn 2.firstname lastname: carolyn mccoy 3.lastname: geiser* 4.firstname: ladonna* *May not work if there are too many names

26. How Do I Address an E-mail? In the To field enter: (case does not matter) 1.lastname, first name: mccoy, carolyn 2.firstname lastname: carolyn mccoy 3.lastname: geiser* 4.firstname: ladonna* 5.partial name: chm NEXT: Click on the check name icon (red shirt, blue checkmark) *May not work if there are too many names

27. 1 of 3 things will occur. The name will appear above the To field in blue font and will be underlined. McCoy, Carolyn The e-mail address is resolved.

28. OR The name will appear underlined in RED above the To: field. McCoy, Carolyn Reason: The name is spelled incorrectly. The name cannot be found 2 or more people have that name.

29. More than One … Click on the drop down menu. Select the correct person Double click on the verified name to view the properties.

30. What else can I do? Delete the name and attempt again. Try entering first name last name. The name could be mis-spelled. A nickname may have been entered.

31. How do I Address an E-mail to More than One Person? Enter names, using a semi-colon to separate them. (Enter name, then semi-colon, then press the spacebar. Enter the next name….) carolyn mccoy; doug reed; steve brown; donna bryant; Click the Check Name icon.

32. JCPS-xxx-all distribution list? JCPS distribution list are being renamed. They will become jefferson-xxx-all May not be available on May 24, 2010

33. How Do I… Determine someones username? Place a Service Request online or call 3552

34. Live@edu will remain logged in for 24 hours before it will log out automatically. What Else Should You Know?

35. When you have ended your session, please click on the SIGN OFF button. What Else Should You Know?

36. For Help: Reference Cards are posted to the EMAIL site. Click on the HELP icon in Webmail Place a Service Request online or by calling #3552

37. For information JCPS Home Page: Employees button: Quick Clicks: For Employees: Webmail, How to Use. Or enter this URL: http://www.jefferson.k12.ky.us/email/email.html This webpage contains: Instructions Videos PowerPoints Frequently Asked Questions and Answers This webpage will be updated frequently.