1. MIMOSA Villas, Clark Field, Pampanga
FY School-Based Management (SBM) Grant Guidelines DepED Order No. 41, s. 2010
Good morning ladies and gentlemen. I will present to you the FY 2007 SBM Grant Allocation
MIMOSA Villas, Clark Field, Pampanga
July 12-13, 2010

2. Presentation Outline Allocation of SBM Grant
Selection and Prioritization of School Recipients
Amount of SBM Grant
Eligible Activities
Process of SBM Grant approval, Releasing and Reporting
Other Provisions

3. SBM Grant
School Grant - a pool of fund to be given to qualified public elementary and secondary schools to promote continuous school improvement
Program Support Fund – a pool of fund to augment the operations of the SBM Task Forces at the DO, RO and CO

4. School Improvement Planning (Program Support Fund)
SBM Grant
School Improvement Planning
Schools
(School Grant)
Offices (CO, DO & RO)
(Program Support Fund)
Purpose
Develop SIPs
Implement SIPs
Support schools
Build capacity for eventual SBM mgt.
FY 2006 GAA x a
FY 2007 GAA
FY 2009 GAA
FY 2010 GAA
SPHERE

5. Coverage: All Regions and Divisions
Allocation Criteria*
70% weight to pro-rated distribution of the total number of schools
30% weight to the average of –
participation rate (PR)
cohort survival rate (CSR)
achievement level (NAT)
Coverage: All Regions and Divisions
* divisions showing the least performance will get the highest share

6. Eligible Beneficiaries*
All Divisions and Regions nationwide
Public elem. and sec. schools regardless of size
* Previous SBM GAA grants fully liquidated

7. Prioritization of School Recipients
1. New recipients
All schools that have not yet benefited from the grants.
Low performing schools based on promotion rate, repetition rate, drop-out rates and achievement level

8. Prioritization of School Recipients
Schools who have benefited from similar grants in the past provided they have NO unliquidated cash advances from previous SBM Grants
improvements in promotion rate, dropout rate, repetition rate and achievement level (NAT);
demonstration of a Level 1 or Level 2 SBM practice thru the administration of the SBM assessment
absence or minimal number of non-readers, frustrated readers and/or non-numerates;
functional School Governing Council

9. Fifty Thousand Pesos (P50,000) per school
Amount of SBM Grant GAA
Fifty Thousand Pesos (P50,000) per school

10. Eligible Activities*
GAA
FY 2010 SBM Grant shall be used to finance activities intended for SIP/AIP implementation.
Implement DO-approved SIP/AIP

11. Eligible Expenditure Items
Elementary Schools
supplies and materials (for the development of supplementary instructional materials and implementation of school-based teacher training)
food and supplies for school feeding;
meals during meetings and school-based teacher trainings (not exceeding 10% of total grant); and
reproduction cost of teaching and learning materials, per DepEd Order Nos. 112 and 119, s.2009 (not exceeding 15% of the total grant);

12. Eligible Expenditure Items
Secondary Schools
supplies and materials (for the development of supplementary instructional materials and implementation of school-based teacher training);
supplies and materials for science (chemistry and biology) laboratories (not exceeding 15% of the total grant);
reproduction cost of teaching and learning materials, per DepEd Order Nos. 112 and 119, s (not exceeding 15% of the total grant); and
library supplies (not exceeding 10% of the total grant)

13. Ineligible Expenditure Items
hiring and payment of salaries of additional staff;
purchase of equipment (per latest COA circular);
payment of allowances and/or honoraria;
training of school or cluster heads in SBM; and
payment of utility bills (electricity, telephone, water, broadband, cable) and all other expenditures chargeable against the school’s Maintenance and Other Operating Expenses (MOOE) budget

14. Program Support Funds
Provided at the regional, division and national levels
Objectives:
to support activities relative to giving technical assistance to schools; and
to quality assure the implementation of SBM.
Amounts are reflected in Annex 1
Accomplishment and utilization reports of previous Regional and Division PSF shall be submitted with the proposed work plans for FY 2010 (Annexes 5 & 6)

15. Eligible activities are the ff:
SBM Grant monitoring and evaluation;
Hiring of additional support personnel;
Purchase of office supplies;
Minor repair and maintenance of office equipment; and
Conduct of meetings, consultation, orientation.

16. PROCESS OF SBM GRANT APPROVAL, RELEASING AND REPORTING

17. Approval
Prepares allocation of SBM Grants based on Formula; prepares and release the guidelines
Central
Division
Calls for the submission of School Improvement Plan (SIP)
School
Submits SIP to DO
Division
Prepares the prioritization of eligible schools based on guidelines and result of SIP evaluation. Endorses list of qualified recipient schools to PPD-OPS, CO, cc: RO;
Region
Central
Evaluates DO’s proposed list of schools and endorses list to Budget Division for fund release; Evaluates action plans and endorses to Budget for release of Sub-ARO

18. Approval
Central
Prepares allocation of SBM Grant (School Grant and Program Support Fund)
Prepares division action plan to support schools; submit said plan to RO
Division
Consolidates the Division Action Plan and prepares its own regional action plan to support division offices; submit said plan to DepED PPD-OPS, CO
Region
Central
Evaluates action plans and endorses to Budget Div., CO for release of funds

19. Releasing
Central
Based on the final list of Recipient School, releases funds through Sub-ARO to:
Schools Division Offices (SDOs) for non-implementing units; and cc: Regional Office
Schools with fiscal autonomy – cc: Division and Regional Offices
Upon receipt of Sub-ARO request release of NCA to the Regional DBM
Division/HS - IUS
DBM will issue corresponding NCA to the released allotment to the respective SDOs and IUs

20. Reporting/Liquidation
School
Submits liquidation reports to DO
every 10th day of the month
Reviews liquidation reports submitted by schools and ensures compliance of schools with liquidation requirements; notifies schools of observed deviations, if any; M/E of schools
Division
Prepares and submits the Division’s Monthly Statement of Expenditures (SOE)/Utilization Report to RO
every 15th day of the month
Consolidates DO SOEs/Utilization Report and submits the Regional SOEs to CO; M/E of DOs
Region
Central
Consolidates and submits the Regional SOEs to World Bank/Other Oversight Agencies
every 30th day of the month
Conducts on-site (division and school levels) monitoring on the utilization of school grants in selected divisions and schools
Monthly progress reporting of Division and Regional Office to PPD-OPS, Central Office

21. Bonding Requirement
Expenses for fidelity bond shall be sourced from the regular MOOE of the recipient school.

22. Other Provisions
For newly created divisions, the SBM grant shall be released to their mother divisions. The Regional SBM Taskforce should decide the distribution of funds using formula.
The Division Superintendents shall take appropriate action to ensure that school will not be deprived of the grant in cases that school head could not draw cash advance due to legal and administrative impediments

23. Other Provisions
SBM progress reporting of Regional and Division SBM Task Forces and Planning Officers to PPD-OPS on School Grants and Program Support Funds

24. FY 2010 School-Based Management (SBM) Grant Allocation
Good morning ladies and gentlemen. I will present to you how the PPD estimated the FY 2007 SBM Grant Allocation based on DepED Order 55 issued last july
July 12-13, 2010

25. Presentation Outline FY 2010 SBM Grant Allocation, GAA
Basis of School Grant Allocation
Computation Process for School Grants by Division
Allocation by Region, Luzon

26. FY 2010 SBM Grant Allocation, GAA

27. FY 2010 SBM Grant Allocation, GAA

28. Basis of School Grant Allocation
70% weight given to the pro-rated distribution of the total number of schools
30% weight given to the average of participation, cohort survival rates and achievement level where the divisions showing the least performance will get the highest share

29. Computation for School Grants by Division
Steps: According to Performance
Get the Performance Indicators average per level of education
ES PIs = Average of PR, CSR and NAT G6
SS PIs = Average of PR, CSR and NAT Y2
Combine the average
PIs = Average ES PIs and SS PIs
Prioritize the Division
Ranking = 100% less combined average of PIs
Compute the allocation share (30% share from SBM Grant)
% share = PIs over summation of nationwide PIs
Amount Share = % share * P150M
This slide will discuss the step by step procedure to compute the SBM Grant for Schools. This discussion will be also helpful for you specially in allocating SBM Grant per each schools.
The first step is to average the performance indicator PR, CR and NAT by level of education.
Second, combine the average to come up with the performance of division then prioritize the Division. The prioritization mean that the first rank should be the divisions showing the least performance.

30. According to Performance Step 1: average per level of education

31. Step 2. Combine Average; 3. Prioritization; 4. Allocation share

32. Computation Steps: According to number of public schools
Get the sum of Public Schools
Compute the allocation share (70% share from SBM Grant)

33. According to No. of Public Schools

34. Total School Grants

35. School Grant and Program Management Fund

36. Allocation – NCR

37. Allocation – CAR

38. Allocation – Region I

39. Allocation – Region II

40. Allocation – Region III

41. Allocation – Region IVA

42. Allocation – Region V

43. CONTACT INFORMATION
Accounting Division:

44. End of Presentation