1. Microsoft Access 2002 Illustrated CompleteMicrosoft Access 2002 Illustrated CompleteMicrosoft Access 2002 Illustrated CompleteMicrosoft Access 2002 Illustrated Complete Advanced Forms and Reports Creating

2. 2  Add check boxes and toggle buttons  Use conditional formatting in a form  Create custom Help  Add tab controls Objectives

3. 3  Add charts  Modify charts  Add subreport controls  Modify section properties Objectives

4. 4 Adding Check Boxes and Toggle Buttons  A check box control is often used to display the value of a Yes/No field on a form or report. –A check means “Yes” and the absence of a check means “No.”  A toggle button control can also display the value of a Yes/No field. –When a toggle button appears indented or pushed in, it means “Yes” and when it appears raised, it means “No.”

5. 5 Adding Check Boxes and Toggle Buttons (cont.) Check box

6. 6 Adding Check Boxes and Toggle Buttons (cont.) Interchangeable bound controls

7. 7 Using Conditional Formatting in a Form  Conditional Formatting can be used to determine the appearance of a field on a form or report –Based on the field’s value, a value in another field, or when the field has the focus –Focus is when a field can receive use input through the keyboard or mouse –Format changes include changing text color, background color, or style of the control

8. 8 Using Conditional Formatting in a Form (cont.) Expression Condition 1 Condition 2

9. 9 Using Conditional Formatting in a Form (cont.) Condition 1 formatting Condition 2 formatting

10. 10 Creating Custom Help  Create several types of Custom Help for a form or a control on a form. –To display a textual tip that pops up over a control when you point to it, use the ControlTip Text property for that control –Use the Status Bar Text property to display helpful information about a form or control in the status bar

11. 11 Creating Custom Help (cont.) Control Tip Text ControlTip Text property

12. 12 Adding Tab Controls  The tab control is used to organize the controls on a form and to give the form a three-dimensional look. –The property sheet uses tab controls to organize properties identified by their category name Format, Data, Event. Other, and AllFormat, Data, Event. Other, and All

13. 13 Adding Tab Controls (cont.) Field List button Drag fields from here Tab control

14. 14 Adding Charts  Charts, also called graphs, are visual representations of numeric data that help users see comparisons, patterns, and trends in data. –Can be inserted on a form, report, or data access page –Use the Chart Wizard to help create a chart

15. 15 Adding Charts (cont.) Column chart Bar chart Pie chart

16. 16 Adding Charts (cont.) Preview Chart button Data fields Series fields X-axis fields

17. 17 Adding Charts (cont.) Common chart types

18. 18 Modifying Charts  Charts are modified in Design View of the form or report that contains the chart. –Design View displays a chart placeholder that represents the actual chart –Modify the chart placeholder to change the chart

19. 19 Modifying Charts (cont.) Chart placeholder Chart datasheet

20. 20 Adding Subreport Controls  A subreport control displays a report within another report. –The report that contains the subreport control is called the main report –Use the subreport control to link two reports together to automate printing Use to change the order in which information printsUse to change the order in which information prints

21. 21 Adding Subreport Controls (cont.) Report Footer section Subform/Subreport button

22. 22 Modifying Section Properties GroupFooter 1 property sheet Department Footer section