1. Afdasfdasfd Adfasdfasfd asd Connectathon Timeline Connectathon Manager Training Steve Moore Mallinckrodt Institute of Radiology

2. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd The Aztec Calendar was based on a Mesoamerican that counted both a 260 day religious calendar and a 365 day solar calendar. Researcher Garulich found, by studying how far behind the Aztec calendar was from the seasons, since they don't take leap years into account, that the calendar began in 682 A.D.

3. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd Participants and You Have a lot of work to do Need an organized schedule to get through the entire cycle

4. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd Letter Designations T: Start of the Connectathon R: Opening of registration

5. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 9 months: Document Support Plan Before you apply to IHE to hold a Connectathon: – Which domains to test – Which tools you will need – How you will support the testing – How you will support the tools you select

6. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 9 months: Petition T/T, Board This is a sponsor responsibility, but you will help – List of domains and profiles – Plan for recruitment – Plan for staffing

7. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 6 months: Call for Participation This is a sponsor responsibility, but you will help – List of domains and profiles – Plan for recruitment – Plan for staffing

8. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd Profile Data Entry, Tool Development If you are a Technical Project Manager You should be entering data in Gazelle to identify your new profiles, actors, transactions, options Developing new test tools

9. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd R – 2 weeks: Reg System Ready All domains, profiles for testing entered in Gazelle or in manual tool Participants able to generate a contract All logistics for submitting contract published Rules/regulations/guidelines published

10. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd Registration Opens Provide registration support – How do I do this in the system? – I think I want to participate. I have an electronic shovel. What profile can I test?

11. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T-12 Weeks: Registration Closes IHE policy is that registration needs to close 3 months in advance of the Connectathon

12. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd R + 1 Week: Registration Closes Review profile subscription – Drop profiles with low subscription – Warn participants about marginal subscription Enable pre-Connectathon tests

13. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 12 weeks Recruit monitors – Experience in industry – Non-partisan (no vendors!!) Schedule any specialty monitors – Mammography – NMI Logistics: Should be sponsor responsibility – Lodging, travel, expenses

14. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 12 weeks: Digital Certificates ATNA tests require digital certificates Participants will want to have these in advance for Internet testing

15. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 12 weeks: OIDS and Codes Some actors require OIDS to function – XDS.b Document Source Many profiles need coded values – You will publish all coded values either by referencing an existing publication or by stipulating them – Feel free to reuse ours; don’t be afraid to invent – Do not leave it up to the participants

16. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 10 weeks: Publish Network Design Private addresses, public addresses Connections to the evil Internet Fixed IP addresses for test systems DHCP if you want for laptops, etc Default gateway Netmask DNS

17. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 8 weeks: Understand all Tests By this time, you need to understand all Connectathon tests and implications for support (people, tools) – You can delegate profiles to partners (but not committee members or vendors) – You will need to assign monitors (slide coming up)

18. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 8 weeks: Assemble Data Sets Some tests use pre-defined data sets Some tests use data sets from previous Connectathons – Because it is difficult to get the creators to attend each event

19. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 8 weeks: Assign Monitors to Profiles They need time to read the profiles and test cases You need to make sure you have covered the profiles and have time to recover

20. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 8 weeks: IP Addresses Assign and publish fixed IP addresses Know that you will have participants asking at the event: – What is my IP address? – What is Ralph’s IP address? – Can I have one more IP address? – Can I have 10 IP addresses for my VM?

21. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 6 weeks: Monitor Training Webex/phone call to discuss process, tooling – All monitors Separate webexes to cover specific domains – You might have 3 monitors who only do ITI while 2 different monitors cover Radiology – We are building a library of training material

22. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 6 weeks: Table Assignments Important for large Connectathons Participant equipment might need a table number to facilitate delivery Curb the desire to annex space from others Assign seats based on functions – Make it easy to find important actors of like capabilities – Put the Radiology Order Fillers together

23. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 6 weeks: Adjust Test Requirements Examine the 3 peer rule in the context of your registration

24. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 6 weeks: Accept Participants Participants have pre-Connectathon requirements You need to assess their compliance – Pre-Connectathon tests – Configuration data entry

25. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 6 weeks: Staff Registration If you are using Gazelle – Extract staff registration – Provide guidance on per day charges – Forward to sponsors for catering If not Gazelle – My advice is to make this a sponsor item

26. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 4 weeks: Stable Connectathon Tests All Connectathon tests should be published and stable Participants need a chance to review in advance – No surprises

27. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 4 weeks: Publish Test data Some tests require a fixed set of demographics for simplification Some tests require test files / objects Publish in advance to enable setup

28. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 4 weeks: Participant Training Webex, Live Training – Review the Connectathon process – How to use the tools for the event We are building a library of recorded sessions You do want a live session to assist your participants – They will have questions

29. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 3 weeks: Hardware / Tools Your onsite hardware – Anything needed for tooling – Configured, ready for shipping Some tools depends on profiles tested, others are of general use – Gazelle – DNS Server – Audit Record Repository – …..

30. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd T – 2 weeks Workflow test assignments – Some tests are run in large groups to test a full profile or several profiles (XDS.b, ATNA, PIX) – These are best published in advance Mon/Tue/Wed partner assignments – Minimize context switching – In the US XDS.b: Doc Repository, Doc Registry SWF: Order Filler, Modality

31. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd Continuous Drops – Accept, you cannot force someone to test something they cannot implement Requests for adds – In the US, these are denied – They lead to bad behavior – I recommend you deny them, but this is a regional decision

32. Afdasfdasfd Adfasdfasfd asd Afdasfdasfd Adfasdfasfd asd Post Connectathon (30 days) Finish grading – Announce preliminary results One week challenge period – Process requests Work with sponsors, T/T to publish results Collect suggestions for improvement Update Connectathon tests Thank you’s to participants and monitors