1. Office Safety November 2010

2. TMD-8303-SA-0026 Rev. 0, Nov 2010 2 What You Need to Know  Emergency procedures  Fire prevention  Preventing common office injuries  Ergonomic safety  Back safety  Stress management

3. TMD-8303-SA-0026 Rev. 0, Nov 2010 3 Emergency - Fire Response If you see a fire:  Call the Receptionist and activate the fire alarm  Evacuate promptly – do not attempt to fight the fire if you have not been trained to do so  DO NOT use the elevator  Report to your designated Emergency Evacuation Site  Remain calm  DO NOT leave the Emergency Evacuation Site  Follow the instructions of your supervisor & site leader

4. TMD-8303-SA-0026 Rev. 0, Nov 2010 4 Emergency Medical Procedures  Notify your supervisor immediately  Call a First Aid/CPR Team member to help the injured employee  If necessary call an ambulance - 911  Do not delay suitable medical treatment  Use gloves to protect against bloodborne pathogens  Know the location of first-aid kits & AEDs

5. TMD-8303-SA-0026 Rev. 0, Nov 2010 5 Fire Hazards Flammable or combustible liquids  Make sure that any flammable or combustible liquids kept in the office are stored in appropriate flammable cabinets and kept away from heat and flames. Do not bring any chemicals from home. Storage of combustible materials  Combustible materials such as paper, cardboard, and trash should be kept away from hot equipment or electrical equipment. Electrical cords and plugs  Damaged electrical cords and plugs can overheat causing fires. Be sure to inspect electrical cords regularly and have them replaced if they are damaged. Space heaters  Space heaters are not permitted at work. Do not bring any electrical appliances from home. Smoking  Smoking in restrooms or anywhere other than a designated smoking area is strictly prohibited. DO NOT us extension cords for extended periods of time. They are intended for short-term use only.

6. TMD-8303-SA-0026 Rev. 0, Nov 2010 6 Slips, Trips, and Falls Spills and wet floors  Spilled coffee/liquid on the floor may result in slip/fall, and serious injury. Report and/or clean-up all spills immediately. Damaged carpet/flooring  Be sure to report any problems with flooring immediately. Be aware of traction changes between carpet and tile. Cords in walkways  Avoid laying cords or other trip hazards where people walk. Improperly stored items  Do not store items in walkways or on the floor around your desk. Open drawers  Be sure to close desk or file cabinet drawers as soon as you are done using them. Standing on chairs  Standing on a chair is prohibited. Ask for help if you need to obtain objects stored on high shelves. Good housekeeping is essential to the prevention of slip, trip/fall injuries – “a place for everything and everything in it’s place.” Always watch where you are walking and wear appropriate footwear.

7. TMD-8303-SA-0026 Rev. 0, Nov 2010 7 Electrical Hazards Outlets and circuits  Do not to overload outlets and circuits. Too many office machines plugged into one outlet may overload the circuit, overheat wiring, and cause a fire. Electrical cords and plugs  Damaged electrical cords and plugs may create fire hazards and result in electrical shock. Damaged cords and plugs should be reported and replaced right away. Electrical equipment  Visually pre-inspect electrical equipment prior to each use. Any piece of equipment that shocks, smells, sparks, or smokes should be turned off immediately and reported. Electrical repairs  Leave any electrical repairs to a qualified electrician. DO NOT try to fix electrical equipment yourself. Report it and leave the repairs to an expert.

8. TMD-8303-SA-0026 Rev. 0, Nov 2010 8 Safe Stacking & Storing Safe Stacking & Storage  Make sure items are stored in a safe place and that the shelves can hold the weight.  Stack items evenly and carefully, placing heavier, larger items on the bottom so that the stack does not topple over.  Do not stack too high – check stability. Also make sure to allow at least 18 inches of clearance under fire sprinkler heads, and keep items clear of overhead lights.  When you are finished stacking or storing items, inspect your work to make sure it is safe & secure. DO NOT store anything on the top of file cabinets or storage cabinets

9. TMD-8303-SA-0026 Rev. 0, Nov 2010 9 Preventing Cuts & Bruises Box knives  Always cut away, never toward your body. Be sure to close the blade as soon as you are done using the knife. Scissors  Scissors with sharp points can cut or puncture skin. Use caution when using scissors. Paper cutters/shear  Improper use of paper cutters can result in severe a laceration. Keep hands away from the blade when cutting. When finished, put the blade in the down position and latch it. Pinch points  Be aware of pinch points. For example, hands/fingers can get pinched under a heavy box as you put it down. Or you could get a finger pinched/caught as you close a desk drawer.

10. TMD-8303-SA-0026 Rev. 0, Nov 2010 10 Office Ergonomics: Risk Factors Repetition  Office workers may be exposed to risks created by repetitive motions - for example keyboarding and using a mouse. Posture  Maintaining an awkward posture for long periods is another risk factor for office workers. Examples may include extending arms to type, hunching shoulders, bending or twisting neck, or leaning forward to get closer to the computer screen. Force  Force may be another risk factor for some people in the office. Constant lifting, bending, reaching, pushing, or pulling could result in an ergonomic injury.

11. TMD-8303-SA-0026 Rev. 0, Nov 2010 11 Office Ergonomics: Proper Posture Head facing straight ahead  To keep your head aligned properly, place your monitor directly in front of you about an arm’s length away. The screen should be positioned so that while you work your eyes remain level with a point about 2 to 3 inches below the top of the screen. Knees bent 90 degrees  When you sit, your knees should be bent about 90 degrees so that they are comfortable. Choose a chair that can be adjusted for height and have a good, firm backrest to provide adequate lower back support. Be sure to sit all the way back in the chair so that your back is well supported. Think about your posture while you work. Feet flat on the floor or footrest  Your feet should be resting flat on the floor or footrest. Remove any obstructions from under your desk that interfere with the proper position of your legs & feet. Wrists in line with forearms  Adjust your keyboard to the right height and tilt to keep your wrists comfortably straight. Remember not to rest your wrists on a wrist rest while typing. Only use a wrist rest during typing pauses. Shoulders not hunched  Keep your shoulders in a comfortable, relaxed position—not hunched and tense. Adjustable armrests on your chair can help support your shoulders. Elbows close to the side  Also keep your elbows at your side while keyboarding. Extending your elbows out when typing puts additional strain on your shoulders and elbow joints.

12. TMD-8303-SA-0026 Rev. 0, Nov 2010 12 Office Ergonomics Alternate work activities  Break up your day with different tasks so that the same muscle groups are not used all day long. Mini breaks  Take mini breaks right at your desk. Allow your hands to relax in a flat and straight posture. Shift your position, shrug your shoulders, and rotate your neck. Stretching exercises  Hands - make a fist and then extend and spread your fingers.  Wrists and forearms - hold your arms straight out in front of your body and bend your hands up and down.  Shoulders – roll your shoulders back and forth or reach your arms overhead, stretch and bend gently from side to side.  Neck - move your head gently up and down and from side to side.  Back - stand up, place your hands on your hips, and arch gently backward. Eye breaks  Take eye breaks at least every 15 minutes. Look away from the monitor at something at least 20 feet away for about a minute.

13. TMD-8303-SA-0026 Rev. 0, Nov 2010 13 Back Safety Maintain good back posture when sitting, standing, or lifting - keeping your back straight will help maintain strength and prevent muscle strain and disk problems. Do not lift more than you can handle. Use material-handling aids. Make sure you can see over and around loads you are carrying. Do you always use proper lifting techniques when you have to lift anything at work or at home? Safe Lifting  Establish a wide and stable stance - your feet should be shoulder width apart.  Bend at your knees and keep your back straight - do not bend over at your waist.  Grip the object firmly - many injuries occur when people lose their grip and try to re-adjust.  Pull the object close to your body - holding an object away from your body as you lift results in greater strain on your back.  Tighten your stomach muscles – to take some of the strain off the back.  Keep your back straight and rise up using your leg muscles rather than your back muscles.

14. TMD-8303-SA-0026 Rev. 0, Nov 2010 14 Workplace Stress Stress factors – job pressures, as well as personal problems, everyday annoyances, and lifestyle changes. Symptoms of stress - include emotional distress such as anger, anxiety, or depression. You may also experience physical symptoms like headaches, neck or back pain, or stomach problems like heartburn. Stress Management Control your reaction to stress - think positively rather than negatively. Exercise, eat right, and get enough sleep. Avoid stressful situations. Get organized - set priorities, develop routines, and maintain an accurate calendar of commitments. Laugh, relax, and take quiet time. Benefits of stress - when channeled properly, stress can help you improve your focus and concentration. A positive response to modest amounts of stress can improve your work performance and even help you become more confident.

15. TMD-8303-SA-0026 Rev. 0, Nov 2010 15 Questions ?? Please feel free to ask any questions about the material we’ve covered…