1. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 1 Reshaping Tasks Paolo Budroni, University of Vienna, Library and Archive Services [Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice] Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice

2. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 2 Reshaping Tasks/ Abstract Paolo Budroni, University of Vienna, Library and Archive Services [Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice] Research libraries are rapidly changing shapes. They are currently evolving into new ICT-driven, research environments. These have the opportunity to play a major role in building cross-disciplinary teams, in servicing the research community, and in integrating archival sciences and businesses. Upon this, they must also face challenges resulting from their past and their traditions. Contemplating this new landscape means also to consider their future role as an active partner for researchers, teachers, students, administration, and how they can not only maintain and deliver well structured information, but also become an area of innovation, a social area, a teaching area, a learning area, and, of course, to be established as a renowned digital and analogue research library. Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice

3. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 3 Intro Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice 2. Tradition and innovation: current approaches 1. Maintaining and delivering information over the long term 3. A possible future role of scientific libraries 4. Conclusions

4. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 4 Intro Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice 2. Tradition and innovation: current approaches 1. Maintaining and delivering information over the long term 3. A possible future role of scientific libraries 4. Conclusions

5. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 5 Maintaining and delivering info over the long term/ 1 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice The library was recreated in 1777 from the collections of dissolved Jesuit monasteries. The library statutes … Historical background: When Duke R. founded the university in 1365, he also established a university library. Thus the University Library… In the course of the 19th century, the University Library became … A milestone in the library's history was the introduction of library automation as early as 1986. In 1998 the integrated library system ALEPH was introduced, …

6. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 6 Maintaining and delivering info over the long term/ 2 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Re-definition of roles ? Do we really need a re-branding ? How to cope with transformations in law, in society, in budget, in tasks…? Who defines the rules?

7. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 7 Challenges and current approaches Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice 2. Tradition and innovation: current approaches 1. Maintaining and delivering information over the long term 3. A possible future role of scientific libraries 4. Conclusions

8. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 8 Librarians University Staff The Library Wishes, duties O O OO O O Research Teaching They enter the world of the Library PERMISSIONS CO-OPERATIONS O O O Other guests Administration Happy Users STRUCTURES TRADITIONS COLLECTIONS OPENING HOURS TERMS OF USE RANGE OF SERVICES Tradition and innovation – challenges and current approaches

9. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 9 Tradition and innovation - challenges and current approaches Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice … face rapid changes … focus on innovation … dynamize organisational structure … promote a continuous professional development … adopt services to changing circumstances … introduce flexible use of resources … adopt actions guided by principles such as sustainability, equal opportunities and efficient time-management

10. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 10 The Library O O OO O O VISIONOBJECTIVESSTRATEGY MISSION STATEMENT IMPLEMENTATION O O O O O O O O O My library, my fields of action: Vision, Strategy, Fields of Action Active partner for researchers, teachers, and students Space of innovations “Teaching Library” “Learning Library” Digital and analogue library

11. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 11 The Library O O OO O O Organisational culture O O O O O O O O O Dynamic and focus on innovation; Support change and innovation Challenges and current approaches

12. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 12 Thinking beyond the established rules and “out of the box”; Actions guided by sustainability, equal opportunities, efficient time management The Library O O OO O O Organisational culture O O O O O O O O O CSR Challenges and current approaches

13. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 13 Aims: to be balanced and transparent; To merge into larger and competent units; Meet modern standards The Library O O OO O O Organisational culture O O O O O O O O O CSR Budget, infrastructure, facllities Challenges and current approaches

14. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 14 Recognised, appreciated, valued by both the library management and the users; Assigned according abilities, skills and experience The Library O O OO O O Organisational culture O O O O O O O O O CSR Budget, infrastructure, facllities Library staff Challenges and current approaches

15. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 15 Aims of a service providing library: To tailor services to Users’ need; To further the research, teaching and learning; To provide access; Cross-disciplinary approach The Library O O OO O O Organisational culture O O O O O O O O O CSR Budget, infrastructure, facllities Library staff Services Challenges and current approaches

16. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 16 The Library O O OO O O Organisational culture O O O O O O O O O CSR Budget, infrastructure, facllities Library staff Services Collections Build and preserve all-university collections (printed and electronic); Make them accessible and re-usable Challenges and current approaches

17. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 17 The Library O O OO O O Organisational culture O O O O O O O O O CSR Budget, infrastructure, facllities Library staff Services Collections Multiple definitions of Users (institution, single user, guest…) Users Challenges and current approaches

18. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 18 The Library O O OO O O Organisational culture O O O O O O O O O CSR Budget, infrastructure, facllities Library staff Services Collections The “culture of co-operations”, national and transnational; Monitoring of the information market Users Co-operations Challenges and current approaches

19. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 19 The Library O O OO O O Organisational culture O O O O O O O O O CSR Budget, infrastructure, facllities Library staff Services Collections Brand management, event management; fund-raising, raise awareness of the library’s assets and services Users Co-operations Public Relations Challenges and current approaches

20. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 20 The Library O O OO O O Organisational culture O O O O O O O O O CSR Budget, infrastructure, facllities Library staff Services Collections The “Teaching Library”: Improvement of research and information literacy skills Users Co-operations Public Relations Knowledge and Information services Challenges and current approaches

21. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 21 The Library O O OO O O VISIONOBJECTIVESSTRATEGY MISSION STATEMENT IMPLEMENTATION O O O O O O O O O My library, my fields of action: Vision, Strategy, Fields of Action Active partner for researchers, teachers, and students Space of innovations “Teaching Library” “Learning Library” Digital and analogue library

22. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 22 Space of innovations Research Activities Documentation Digital Asset Management Systems and Long Term Preservation of Data, Institutional Repository Open Access Policy Bibliometrics Collections (all-university collections) The research ilbrary as an agent of innovative developments within the research institution’s information management framework. Some examples: Self Archiving Services

23. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 23 Opportunities Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice 2. Tradition and innovation: current approaches 1. Maintaining and delivering information over the long term 3. A possible future role of scientific libraries 4. Conclusions

24. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 24  Stability of digital resources  Structuring the research community round the libraries issue  Focussing on open platforms  More automation in support of workflows  Cost effective solutions and re-use of content  Cross disciplinary teams Maintaining and delivering info over the long term and defining a new identity Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Arising questions about the future role /1

25. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 25  Closing the gap to the “next generation”  Commercial “Content provider” vs. “Real content provider”  What came first: form or content?  Research Libraries : “Content provider” vs. “Service provider” Going beyond the usual technology-dependent advice and methods Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Arising questions about the future role /2 Closing the generation gap

26. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 26 Arising questions  Rethinking Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice  What really matters is not weather a particular system is perfect or true (“true” is an arbitrary term), but rather how well it functions for the respective user/user groups. Not only “convergence of technologies  The convergence of knowledge  Efficiency is the measure of this “truth”

27. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 27 Open the settings and the systems to Multiplicity Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Code for selection – rethinking the guide for action/ 1 Adopt Lightness Have preferences for Quickness  E.g. creation of codified opportunities for the researchers, such as codified chat rooms or institutional blog (publish, share, quote, comment)  E.g. lightness of the information structured in accordance with generally accepted standards  complete opportunity to store everything into an institutional repository quickly, easily and inexpensively  Use of persistent signatures (for digital objects and for authors)  E.g. The user may never get lost in the system

28. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 28 Invest resources in Exactitude Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Code for selection- rethinking the guide for action/ 2  E.g. semantic and sintactic accuracy in the structure of information  No “blank spaces” should exist, avoid “null values”  E.g. not only the visibility of the library  Institutional blogs Increase Visibility

29. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 29 Conclusions Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice 2. Tradition and innovation: current approaches 1. Maintaining and delivering information over the long term 3. A possible future role of scientific libraries 4. Conclusions

30. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 30 Cross-disciplinary approach, convergence of knowledge is needed Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Conclusions/ 1 Structure the research community round the research library issue Re-define the role of users: data provider and consumers Cross-disciplinary teams that integrate computer science and linguistics with library, archival science and business Introduce a policy of open and free access not only for the consumption of published information, but also in the very process of publishing itself Assign more functions and more rights to the users

31. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 31 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Conclusions /2 Take seriously the “next generation” End-user should be in a position to be able to implement the knew knowledge gained by linking it with other content (e.g. online), formation of data sets inside of the system/repository, form virtual dossiers or new digital books Enhance information transfer and communication between users (data suppliers and consumers) designing your Institutional Repository as a multimedia marketing tool  Effectiveness is the measure, not the tradition Offer special training and expertise to thel library staff

32. [paolo.budroni@univie.ac.at] 2010 – © University of ViennaBrno, Bibliotheca Academica 2010 32 Maintaining and delivering information over the long term Thank you Paolo Budroni, University of Vienna, Library and Archive Services paolo.budroni@univie.ac.at Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice