1. Project Management Fundamentals Success Skills for Supervisors The Supervision Series, Level 2 Presenter: Galen Lentz gal112@psu.edu April 16, 2015

2. Welcome! Today’s session will help you to:  Define a project  Understand the “Triple Constraints”  Review Skillsoft content  Project Roles  Project Management Process  Discuss real world concepts  Case Study

3. A project is…..?

4. A unique venture that has a start and an end, and that is conducted by people to meet established goals within parameters of cost, schedule and quality. A project is…..?

5. “parameters of cost, schedule and quality” known as….The Triple Constraints

6. The Triple Constraints

7. Types of Organizations 1. Functional Organizations – Companies are structured by grouping people performing similar activities into departments. 2. Project Organizations – Companies are structured by grouping people into project teams on temporary assignments. 3. Matrix Organizations – Companies are structured by creating a dual hierarchy in which functions and projects have equal prominence.

8. Project Roles 1. Sponsor  Cheerleader  Senior level  MUST be a champion 2. Project Manager  Tracks project progress  Reports progress to sponsor and stakeholders  Documents plan, schedule, closure report, etc..

9. Project Roles 3.Project team  Could be 100% or less commitment to project  Engine of the project 4. Stakeholders  Customers  Suppliers  Functional managers  System user

10. Project Management Process 1. Initiating  Project charter  Stakeholder register 2. Planning  Project plan  Requirements documentation  Work breakdown structure (WBS)

11. Project Management Process 3. Managing  Project deliverable  Change management  Project monitoring and status reports 4. Closing  Turn over of product to customer  Lessons learned report

12. Class Exercise Create a Project Charter for your home shed project

13. Valuable Concepts – Real world vs. PMI world Have a clear decision path.  What decisions can you make?  What is the level of escalation that will require the sponsor?  Differentiate between business and technical decisions

14. Valuable Concepts Governance - prioritize your projects  What is most important?  Create a weighting system  Senior leadership must be involved  Don’t work on too many projects!

15. Valuable Concepts Right size your project  Not every project needs full blown PM.  Every project has different needs and stakeholders.

16. Valuable Concepts Consider all the pieces of the pie  Ancillary pieces of the project can be just as important as the solution itself

17. Valuable Concepts Create a standard glossary of terms.  Mutually agreed upon terminology

18. Valuable Concepts It’s OK to say no  Most organizations are doing too many projects at any given time  Resource overload  Reduced quality

19. Valuable Concepts Have the uncomfortable conversation as soon as it’s necessary  Stay in touch with your sponsor  The sooner the better to address and create a mitigation plan

20. More interest? Project Management Working Group Monthly meetings on campus Everyone is welcome Speakers and topics from across UP. Contact me Galen at gal112@psu.edu to be added to the mailing list and Wiki page.gal112@psu.edu

21. Any Questions?

22. Session Evaluation Please complete the online session evaluation for this webinar by clicking here.here