1. Archiving Electronic Journals

2. Aims and objectives To get an overview of the challenges of archiving electronic journals To consider who can take responsibility for such archiving To outline some of the projects which are creating electronic journal archives

3. But we need to remember that this is an ongoing, global problem that no-one has the answer to yet…

4. Archiving issues arise with electronic journals because they are technology dependent can contain graphics, sound, video, etc can have internal and external links allow post-publication alterations come in many different formats

5. So, what are the challenges of archiving electronic journals?

6. Physical issues How do we maintain access over time? –Preserve the material itself –Preserve the technology needed to access it Do we have the hardware and software required? How do we maintain the integrity of the material? –Migration/Refreshing

7. Legal issues Legal deposit –Requires publishers supply one copy of every paper resource to an archive –Does not necessarily apply to electronic publications –New legislation being drafted Who has access to the archive? –Publishers wish to protect their market How can the archived material be used?

8. Organisational issues How do we choose what to archive? –Material might be updated, which version do we use? –What about items such as errata/corrigenda? –What about journals that have online peer review? –What about video/audio/animation clips? How is it to be catalogued? –How do we catalogue audio/video/large data sets/etc? –What about material that is published without volume, issue or page numbers?

9. Economic issues Who should pay for all this? –Publishers? Libraries? Governments? Users? How will the costs of access be calculated? –If you have had a subscription to a journal in the past, will you have to pay to access it in the archive? How will we cover the costs of maintaining the archives?

10. Around the world there are many groups who have an interest in archiving electronic journals including Research libraries National libraries Interest groups (e.g. library associations, Mellon Foundation) Publishers Societies/Institutes Government groups (e.g. UNESCO)

11. But do they have the required… SkillsIT, cataloguing, database, project management, etc Motivationdo they have a long-term interest in creating and maintaining an archive? Resourcesmoney, IT infrastructure, staff, time,etc

12. On a global scale…

14. Some examples of groups who are working on archiving OCLC JSTOR There are MANY others and a lot of information available on the Internet

15. OCLCwww.oclc.org Not for profit Serves 41,000 libraries in 82 countries Cataloguing Digital preservation Cooperative reference and resource sharing

16. JSTOR--uk.jstor.org Not for profit Over 1200 participating institutions internationally Archiving Access Assisting move to electronic

17. Summary Archiving electronic materials is complicated and expensive Archiving not possible in individual research libraries MANY groups are working on it There is lots of free information available

18. Thank you Any questions?