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Paul drumm; 1 st December 2004; PM&TB Report 1 Project Management & Technical Board Reports.

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1 paul drumm; 1 st December 2004; PM&TB Report 1 Project Management & Technical Board Reports

2 paul drumm; 1 st December 2004; PM&TB Report 2 PM & Technical Board Report Monthly update on Issues - Brief –Technical Board &Technical Issues from executive board –Management Issues… Safety Review (proposal) Cost & Schedule Review (outcome…) Gateway

3 paul drumm; 1 st December 2004; PM&TB Report 3 Technical Board –Technical board meets every second week by phone for ~1hr: Alain Blondel, Alan Bross, Paul Drumm, Yury Ivanyushenkov, Wing Lau, Vittorio Palladino, Yagmur Torun, Mike Zisman, –Minutes & other information on the web: http://www.isis.rl.ac.uk/accelerator/MICE/TechBoard/Index.html http://www.isis.rl.ac.uk/accelerator/MICE/TechBoard/Index.html MICE  Technical Team  Technical Board

4 paul drumm; 1 st December 2004; PM&TB Report 4 Technical Board Report Actions + Change Notes: Proposed design; Estimated cost; Responsibility for implementation; Impact (forces, operation, performance, schedule etc). e.g. Radiation shielding between the tracker and the absorber Magnetic shielding between the solenoid & up/down stream detectors Connections between the modules Interlock for RF Cryocoolers & Helium Position of diffuser Changes to sizes of PID detectors Gap at stage II & fixing to floor.

5 paul drumm; 1 st December 2004; PM&TB Report 5 In progress…

6 paul drumm; 1 st December 2004; PM&TB Report 6 Proposal for a Design & Safety Review The AFCSWG proved to be a successful model - important safety features and risks could be critically examined. This experience has been beneficial to MICE –motivation and focus –confidence within the collaboration –Confidence at RAL Sufficient progress has been made to move to the next stage – –MICE will expand the scope of the task to include engineering designs and safety aspects of all the components of MICE: detectors and cooling channel. Safety Group core: –Engineering: Wing LauConvenor Steve Virostek –Cooling Channel: Mike Zisman –Magnets & Absorber: Elwyn Baynham Mike Green –Integration: Yury Ivanyushenkov –Detectors & Electronics: Alan Bross –Interlocks: “Tom Bradshaw” Group’s task is to solicit additional information (papers, reports, presentations). to meet as part of the existing AFC series of meetings to avoid meeting escalation. It is up to the Convenor to initiate meetings of one or other of the groups. The group should consider the design of MICE, including the beam line & target, and all infrastructures (shielding, RF power, electrical power systems, controls etc).

7 paul drumm; 1 st December 2004; PM&TB Report 7 Charge to the Group The remit of the group is to: Document sufficient design detail and analysis that an assessment of the design of components against appropriate engineering design rules can be made. Similarly for components in the integrated environment of MICE - this might examine interconnections, holding of forces, integrated vacuum systems etc. Provide a safety & hazard assessment of the components in the operational phase; identify procedures, risks, consequences, identification of fault conditions etc. The completed information will be presented to the MICE Executive Board to gain agreement and will then be subject to an external and independent review which will inform the Executive Board. The Executive Board will then take action on the report of the review.

8 paul drumm; 1 st December 2004; PM&TB Report 8 Cost & Schedule Review Two weeks ago Friday 12 th November –All the material supplied is available at: http://www.isis.rl.ac.uk/accelerator/mice/cost_schedule/Document_List.html Review report & Response is also available –http://www.isis.rl.ac.uk/accelerator/MICE/cost_sc hedule/Actions%20and%20Response.pdfhttp://www.isis.rl.ac.uk/accelerator/MICE/cost_sc hedule/Actions%20and%20Response.pdf Important input to the Gateway review in two weeks time!

9 paul drumm; 1 st December 2004; PM&TB Report 9 Cost & Schedule Review II Overall response is positive –The cost for the muon beam looks reasonable… …overall the panel believes the team can build the beamline within the cost envelope proposed. –Overall the timescale for the beam-line seems to be achievable if money is available soon.

10 paul drumm; 1 st December 2004; PM&TB Report 10 Cost & Schedule Review II –The project does seem to be in very good shape, and the details of the organization are impressive. The team have a good control of their costs, and know where they are. –However, the 3% inflation on technical equipment is likely to prove optimistic, and may result in an overall underestimate of late spend.

11 paul drumm; 1 st December 2004; PM&TB Report 11 Cost & Schedule Review II –Risks Shutdown & Commissioning of beam line Target Design RF equipment –Actions on MICE-UK team: Reconsider inflation Reconsider commissioning Consider outsourcing –Need for design reviews Because we didn’t talk about them, But we had been thinking about them…

12 paul drumm; 1 st December 2004; PM&TB Report 12 Gateway Review –20 th & 21 st December –One day of presentation + next day for report/questions (TBC) Culham, OST, B’ham (JD), RAL (JG) KJP, KL, PD + AB, MZ

13 paul drumm; 1 st December 2004; PM&TB Report 13 What we want… Muon Beam On ISIS Design Work –to provide infrastructure Put as much in place as possible… –Safeguard MICE-UK deliverables (Coils) R&D –Hydrogen system –RF power system Tracker for MICE Stage II Remind them of –Focus Coils, RF, Remaining infrastructure etc

14 paul drumm; 1 st December 2004; PM&TB Report 14 GW Review Examines: –Robust Business Case –Procurement strategy is robust and appropriate. –Management & Controls in place Monitoring & Performance measures in place Risk assessment & management –Development and delivery plans and –Funding availability for the whole project.

15 paul drumm; 1 st December 2004; PM&TB Report 15 Input… Building up the document list… –Gateway 1 Report and the response to recommendations: G1-1(RTR)-R0.4 –Paper submitted to Science Committee. (Note this was in confidence). –Documents submitted to the MICE Cost & Schedule Review including the combined Review report and the response from the MICE-UK team. –Business Case revision X and version submitted to the Gateway 1 review –MICE Project Specification and detailed MICE-UK Project Specification –Stakeholder Plan –Project Management Plan –Risk Analysis –MoU Structure –Spend & Resource Profiles –MICE WBS Cost spreadsheet –MICE UK Cost Summary –Spend to date against Plan + Various Reports…

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