1. SEM11-08 Getting them to say Yes ETSI Seminar © ETSI 2010. All rights reserved

2. World Class Standards SEM11-08 2 Recognize anyone?

3. World Class Standards SEM11-08 3 Consensus "General agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interests and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Note : Consensus need not imply unanimity." ISO/IEC Guide 2 definition

4. World Class Standards SEM11-08 4 The informal way The show of hands + simple and effective ? ask for those in favour or those against ? Chairman needs skill ! no record of who was for or against

5. World Class Standards SEM11-08 5 The informal way The silent agreement I see no-one objecting? Useful for large meetings with long agendas or... Does anyone object to this proposal? May produce a very different result!

6. World Class Standards SEM11-08 6 The informal way The vocal agreement Could I hear from those in support of this proposal? Does anyone have anything to say in support of this proposal? Useful if you have a stooge in the audience But dont get caught!

7. World Class Standards SEM11-08 7 The informal way The Working Party a need to resolve differing views form antagonists into Working Party they have to find a solution

8. World Class Standards SEM11-08 8 The formal way Generally, informal methods are preferable Sometimes, formal methods must be used approval of standards appointment of TB official

9. World Class Standards SEM11-08 9 Voting in TBs Full Members and Associate Members only Only Full Members for votes on ENs or exclusively EU regulatory- related matters 71% majority One vote per member No proxy votes No quorum stipulated

10. World Class Standards SEM11-08 10 Voting in TBs Avoid it if you can!

11. World Class Standards SEM11-08 11 Voting in TBs If you have to vote stick rigidly to the rules Two possibilities: Voting in a TB Meeting Voting by correspondence

12. World Class Standards SEM11-08 12 Voting in TBs Weighted Individual Voting for voting in a meeting or by correspondence only participating Full and Associate Members may vote voting by proxy not permitted no quorum stipulated vote splitting is not permitted each qualifying Member has only one vote irrespective of number of delegates

13. World Class Standards SEM11-08 13 Voting in TBs if manual voting is used, each Member may only vote once if electronic voting, votes may be changed up to close of vote secret ballots not necessary in general secret ballot must be used for election of a TB official if more than one candidate voting on TB officials is required to be confidential if voting takes place in a meeting, only the final result appears in the meeting report If voting is by correspondence, only the final result is disseminated

14. World Class Standards SEM11-08 14 Procedure before the vote: clear explanation of the issues indication of method of evaluation each participating qualifying member may cast one vote recorded in meeting report opinions of others present (especially Counsellors) should be recorded for information Chairman should try to unify the meeting

15. World Class Standards SEM11-08 15 Successful? Vote successful if 71% of votes cast are in favour Abstentions are not included in determining number for votes cast

16. World Class Standards SEM11-08 16 Voting by correspondence Weighted Individual Voting sent to all on TBs membership list Each Full Member and Associate Member on list has one vote if manual voting is used, each Member may only vote once if electronic voting, votes may be changed up to close of vote minimum 30 days to vote no quorum stipulated vote splitting is not permitted result sent to all on list within 15 days

17. World Class Standards SEM11-08 17 Voting by correspondence Unofficial alternative approach: The issue is considered approved unless legitimate opposition is registered within a specified period of time

18. World Class Standards SEM11-08 18 Whats the same in 3GPP? Vote successful if 71% of votes cast are in favour Abstentions and failure to vote are not included in determining number for votes cast Chairman must define issues clearly Result published in meeting report Secret ballot for TSG/WG Chairmen and Vice-Chairmen if more than one candidate

19. World Class Standards SEM11-08 19 Whats different in 3GPP? Project Co-ordination Group (PCG) only Organizational Partners may vote each OP has one vote quorum is 50% of total number of OPs no proxies permitted

20. World Class Standards SEM11-08 20 Whats different in 3GPP? TSG/WG - voting in a meeting voting by Individual Members each voting member has one vote voting member may only cast the vote once a voting member may carry up to five proxies for other voting members quorum is 30% of voting member companies on the TSG/WGs membership list proxies do not count towards the quorum

21. World Class Standards SEM11-08 21 Whats different in 3GPP? TSG/WG - voting by correspondence voting by Individual Members each voting member has one vote voting member may only cast the vote once voting period = 30 days no quorum

22. World Class Standards SEM11-08 22 And on the subject of Voting...

23. World Class Standards SEM11-08 23 Weighted Individual Voting Vote weighted in accordance to members contribution as membership fee Fee calculated from members global electronic communications- related turnover in case of Administrations, on countrys Gross Domestic Product

24. World Class Standards SEM11-08 24 Weighted Individual Voting Voting in a TB Approval of ETSI Standards and ETSI Guides Election of officials to General Assembly Election of Board members and Board Chairman Selection of Director-General Matters relating to European Union (Full Members only)

25. World Class Standards SEM11-08 25 Weighted Individual Voting Success = 71% of votes cast are in favour In General Assembly: proxy voting permitted quorum of 50% of weighted votes Otherwise: no quorum specified Vote splitting in general, vote splitting is not permitted because each Member has only one vote, which is weighted the only exception is for the election of Board members Each ETSI Member (Full, Assoc) may use as many votes as its individual weight And may split those votes on as many candidates as it has votes (see Annex 7 of the Rules of Procedure)

26. World Class Standards SEM11-08 26 Effect of weighted vote (GA#55 March 2010)

27. World Class Standards SEM11-08 27 National Weighted Voting Approval of EN Changes to Statutes and Rules Establishment of national weightings Not available to countries of Associate Members Only available to countries having a Member in the Administration, Other Governmental Bodies, or National Standards Organizations category which contributes to ETSI according to the countrys Gross Domestic Product (GDP)

28. World Class Standards SEM11-08 28 National Weighted Voting Head of National Delegation votes taking account of views of national members Weighting determined when nation joins ETSI Quorum of 50% of weighted votes Proxy voting permitted Success = 71% of weighted votes in favour

29. World Class Standards SEM11-08 29 National weightings GERMANY29 UNITED KINGDOM29 FRANCE29 ITALY29 SPAIN27 POLAND27 ROMANIA14 NETHERLANDS13 RUSSIA12 TURKEY12 GREECE12 PORTUGAL12 BELGIUM12 CZECH REPUBLIC12 HUNGARY12 UKRAINE10 SWEDEN10 AUSTRIA10 BULGARIA10 SWITZERLAND10 SLOVAK REPUBLIC7 DENMARK7 FINLAND7 NORWAY7 IRELAND7 SERBIA7 CROATIA7 LITHUANIA7 LATVIA4 SLOVENIA4 GEORGIA4 ESTONIA4 CYPRUS4 LUXEMBOURG4 MALTA3 ICELAND3 BOSNIA & HERZEGOVINA3 FYR OF MACEDONIA3 (December 2007)

30. World Class Standards SEM11-08 30 National Weighted Voting If vote on a standard is negative: votes of EU & EFTA countries are counted if result is then positive: standard is adopted for the EU & EFTA and all other countries who voted in favour

31. World Class Standards SEM11-08 31 Responses Yes, if … and No, but.. are not allowed! Only unconditional votes are acceptable In case of No votes, reasons must be included

32. World Class Standards SEM11-08 32 Voting I told you it was better to avoid voting if you can! So... If in doubt - ask !!!

33. World Class Standards SEM11-08 33 Finally... Good luck ! Bonne chance ! Viel Glück ! Held og Lykke ! Buona fortuna ! Powodzenia ! Lycka till ! Mult noroc ! Veel succes ! Onnea ! Buena suerte ! Καλή Τύχη ! Удачи ! etc...