1. Managing asset information using BIM Level 2
David Churcher Lead author of PAS
Director, Hitherwood Consulting
11 August 2015

2. Topics for this afternoon
Key requirements of PAS
How asset owners & operators identify the information they need
How asset information is approved and authorised
How existing enterprise systems support the Asset Information Model

3. Key requirements of PAS 1192-3
Asset owners establish an information management process for the whole operating lifecycle of the asset
The scale and extent of the asset is defined by the owner (could be single building/piece of infrastructure, campus/estate, whole portfolio/network)
Process is triggered each time something happens to the asset or whenever work is required
Long-term planning is vital – the process has to operate for the life of the asset (30, 50, 120 years)

4. Information requirements Information models
Asset management strategy and plan
Asset management
informs
Information requirements
Organizational information requirements (OIR)
Information models
Adapted from PAS Figure 4
generates
Asset information requirements (AIR)
Asset information model (AIM)
specifies
Assets
informs
contributes to
Projects
Plain language questions (PLQ)
Employers information requirements (EIR)
Project information model (PIM)
generates
specifies

5. Key requirements Define high-level information requirements (OIR)
Based on corporate strategy and stakeholder need
Define contractual information requirements (AIR)
To deliver the information needed
Contractors provide the information requested
Through information exchange mechanisms
Establish and operate Asset Information Model
To hold the information for analysis/decision-making
With appropriate validation processes

6. Identifying information needs
Ask stakeholders what asset information they need
Every asset owner will have its own set of stakeholders, for example Finance, Operations, End-users, Regulator
Focus on real needs, not just a long wish list
Turn OIR into supplier-specific AIR
Takes time, needs facilitation, may require external (independent) expertise

7. Contractual information exchanges
AIR is part of the task specification
Supplier provides information
Frequency and detail of information exchanges will depend on the scope of the work (type and scale)
Extract from PAS Figure 10

8. Authorizing new information
PUBLISHED information available for use
WIP approval by supplier
SHARED authorization by owner/operator
ARCHIVE maintains the complete audit trail
PAS Figure 8

9. Existing enterprise systems
The Published area of the Common Data Environment represents the Asset Information Model
BUT
Where there are existing systems these can be linked to the AIM
Extract from PAS Figure 10

10. Examples of existing systems
Property ownership database controlled by the legal department
CAFM system recording energy consumption per building/maintenance activities/etc, controlled by facilities department
Access control system recording utilization, controlled by security or finance department
Retaining wall strain gauge records controlled by highways department

11. Maintaining information integrity
Data and information in linked systems must be subject to the same checks and approvals
Automated data collection through a linked system still passes through WIP, SHARED, PUBLISHED and is recorded in ARCHIVE
Alignment between the information model and the physical asset is important
Continuous alignment may be too expensive or unnecessary
Each asset owner must decide what is appropriate for them

12. Summary
Asset information management (PAS ) is a key part of BIM Level 2
Information requirements need to be identified
The asset management supply chain needs to be engaged
The information management process needs to operate for the long term (the life of the asset)
This process should be adding value to your organization. So do it right!

13. Email: david.churcher@hitherwood.co.uk Tel: +44 (0)7900 254090
Here to help
Hitherwood Consulting can help you
Understand the PAS requirements in more detail
Engage with your asset stakeholders to find out what their needs are
Engage with your asset supply chain to explain what they need to do
Make sure you spend your resources efficiently
Tel: +44 (0)