1. 2010 CDBG Recipients’ Workshop CDBG Accomplishment Reporting

2. Page 2 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 The Purpose of Reporting Tracking grant progress and monitoring Demonstrating the value of the program Compliance with laws

3. Page 3 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 From Paper to Online Entry Requirements for Faster Data Reporting to HUD & other Federal Partners and Auditors CDFD has 300-400 Open Federal Grants at any time Continuously Increasing Data Requirements Creation of our Online Reporting System in 2005/2006

4. Page 4 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Reporting Basics Web Reporting Required Quarterly for: ▪Financial/Contracts ▪Narrative ▪Accomplish/Signature For Activity Accomplishments, Quarterly or More Often

5. Page 5 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 destroyer.dca.ga.gov/cdfd.html

6. Page 6 2010 CDBG Recipients’ WorkshopSeptember 30, 2010

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10. Page 10 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Accomplishments Base Screen

11. Page 11 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Accomplishments by Type

12. Page 12 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 A closer look at a Data Mismatch

13. Page 13 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Leverage

14. Page 14 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Racial and Ethnic Data

15. Page 15 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Tracking Income

16. Page 16 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Wrong Activity Type

17. Page 17 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Housing Differences Address and Map number ▪CDBG Funds per house ▪Map & Project numbers for DCA use ▪Most Data Based on Head of Household ▪Elderly (62+)/Female Head of Household ▪Energy Star and other categories ▪Homebuyer Data Tab

18. Page 18 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Job Differences 2 Categories: Created or Retained Full Time, Part Time, FTE FTE will NOT Necessarily match Racial or Income numbers Health Benefits & Prior Job Status Job Type by Category

19. Page 19 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Other Tabs Draw Request / History NSP Projects Use their own Tab, NOT the Housing Tab ARRA Reporting Budget Section 3

20. Page 20 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 General Advice Save Often! The System Will Time You out 2 Ways Into Accomplishment Tabs Best Information Known When Submitted For Large Errors Use the Revision Option

21. Page 21 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Common Problems Make Sure Accomplishments Balance Total Low Mod For Older Grants- Don’t Double Count Lack of a Local Offical Signature Hispanic is considered an Ethnicity Retained Jobs are only jobs that would have been lost, not all jobs with the company or location Retained Jobs Only Entered Once Should Not Have Negative Beneficiaries

22. Page 22 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 Recent Changes and Looking To The Future Web Reporting URL Change: http://destroyer.dca.ga.gov/cdfd.html http://destroyer.dca.ga.gov/cdfd.html Section 3 Federal Funding Accountability and Transparency Act & www.USASpending.govwww.USASpending.gov

23. Page 23 2010 CDBG Recipients’ WorkshopSeptember 30, 2010 My Contact Information Rob Shaw Rob.shaw@dca.ga.gov 404-679-4806