Presentation on theme: "State of Indiana Child Care Development Fund Electronic Time and Attendance - Payment System."— Presentation transcript:
1 State of IndianaChild Care Development Fund Electronic Time and Attendance - Payment System
2 Indiana’s CCDF History Late 90’s – Contracted, locally controlled“Voucher Agents” determined eligibility, enrolled providers, AND paid providers. All data sent to state from 3 different software systems through bi-weekly extracts2001 – Agency began planning for new business structureSeparation of eligibility and paymentContracted, but state controlledWeb based systems were desired2003 – Completed rollout of web based intake system2004 – Completed rollout of electronic, time/attendance system
3 Indiana Child Care Environment Absence of direct contracts with providers (other states do have)Varying types of care (approx. numbers)License Centers (620) Licensed Home (2,500)Registered Ministries (640) Contract Centers (60)Home Exempt (2-5000) Center Exempt (3-500)“Minimum Standards” Statute – requirements to receive CCDF payments$142 Million direct service budget17,000 families; 33,000 children
4 Electronic System Rationale Goals:Eliminate paper based voucher systemReduce potential for fraud and wasteIncrease program dollarsAlso Get:More accurate time and attendance dataMore accurate provider payments – pay only for actual services renderedMore accurate financial controlsACCOUNTABILITY!!
5 Other Benefits Real time information Expenditures Provider Activity Case activity Multiple reporting layersMonitoring from central officeNo paper checks in mailPromote parental self-sufficiency goalsIdentify underused dollars
6 In a nutshell, what is it?The electronic capturing child care services rendered using “commercial” style environmentPOS – Point of Service vs. Point of SaleMagnetic Stripe Card – like your debit cardIn our system – the card currently has no value – time in and time outAttendance recorded each 2 week service period is used to calculate payment due to providerPayments made bi-weekly, via ACH direct depositThe two systems (eligibility and T/A-Payment “talk to each other” – file interfacing.
7 Main PreparationsCoding of current Indiana business rules. System had to enforce those.System interfacing between eligibility and T/A-Payment system – file transfers, acceptanceTraining – State personnel, all providers and clients in “waves”. Now done one-to-one as participants are added to the programSystem rolled out geographically in waves after initial 3 county pilot
8 Challenges Initial provider aversion Parental commitment – T/A can be burdensome in the “real world” for many reasons (lines at larger providers, before and after school care, “exceptions”, “I forgot my card”No cash value to card – willingness to give the card to providers for “convenience”The “Swipe Card Police” – warning letters, fraud investigationsDISCREPANCIES
9 The Future for Indiana CONSOLIDATION!! Convenience Focus on like/same agency programs for nowOptions other than T/A – different payment or benefit issuance modelsBiometrics (Fingertip, photos)