1. ACM Volunteer Structure Alex Wolf SGB Chair

2. Goals for this Session Overview of volunteer leadership structure for all of ACM –know where decisions are made –know where to go with ideas/needs –know how things work to explain to your members Specific details on the SGB and SIG governance –how to get things done

3. Starting at the Top ACM Council (Board of Directors) Five EC members –President »Wendy Hall –Vice-President »Alain Chesnais –Secretary-Treasurer »Barbara Ryder –Past President »Stu Feldman –SGB Chair »Alex Wolf Seven at-large members One Pubs Board rep Three SGB-elected reps –Jack Davidson –Joe Konstan –Bob Walker Council & Board Chairs –Education –International (3) –Womens –Professions Two ex officio –ACM CEO (John White) –ACM COO (Pat Ryan)

4. Council and the EC Council is the final authority on all ACM policy decisions, approves all major new initiatives, approves the annual budget, etc. The ACM EC is charged with operational governance

5. ACMs Boards and Councils Boards –SIG (Governing) –Publications –Professions –Education Councils –ACM-W –USACM –Europe –India –(China)

6. ACMs Committees of the EC Audit Awards Coalition to Diversify Computing Computers and Public Policy Constitution and Bylaws Nominating Elections Committee on Professional Ethics Committee on ACM History

7. ACM Special Programs ACM International Collegiate Programming Contest Student Research Competition Computer Science Teachers Association

8. When Are They Involved? Some SIG/SGB activities go to the ACM EC or Council for approval –some by-laws changes –annual budgets (in aggregate) –large actions (e.g., large conference budgets, SIG dissolution) –named awards Council policies apply to SIGs along with the rest of ACM

9. When Are They Involved? Some SIG activities are actually done by, or are best coordinated with, others –journals and magazines –chapters –awards –public policy Other ACM programs value SIG participation –awards, publications, history, professions, …

10. SGB Who –the leaders of each SIG –supported by SIG Services (Donna Cappo) –weighted voting »1 vote plus 1 per 1000 members What –collective management »setting policies (e.g., required fund balances) policies governing ACM conferences »creation/review/oversight of SIGs

11. SGB EC Chair –Alex Wolf Past Chair –Joe Konstan SIG Services Dir. –Donna Cappo Pubs liaison (appt.) –Jack Davidson Members at large –VC for Operations »Vicki Hanson –VC for SIG Dev »Kathleen Fisher –Secretary »Diana Marculescu –Conference Advisor »Barbara Boucher Owens –Small SIG Advisor »Dave Johnson –Large SIG Advisor »Doug Terry

12. Role of the SGB Chair and EC Prepare agendas and (sometimes) recommendations for SGB meeting Handle SGB business between meetings Handle a wide range of routine requests specifically delegated to Chair or EC –replacement of officers for some SIGs –by-laws change review –pre-review of issues for ACM EC Plus whatever else is needed

13. Collective Governance Examples –SIG allocation –DL revenue and its distribution –viability reviews –best practices –SIG development fund

14. SIG Allocation One collective obligation of the SIGs is to pay for a portion of ACMs operating costs –debunk favorite myths here –total amount for FY 2010 is $2.72M Collective design (and refinement) of allocation formula (sliding scale with minimum) to pay for these costs

15. DL Revenue and its Distribution SIG content is major component of the DL Revenue-sharing arrangement where SGB receives a percentage of DL revenue (budgeted estimate for FY 20010 is $2.16M) based on calendar year 2009 downloads Collective decision to divide this based on downloads, but with a minimum per SIG

16. Viability Reviews Each SIG faces regular program reviews SIG prepares a 5-slide summary of activity –SGB EC performs an initial review –SGB which makes final decision Opportunity for collective advice and guidance –recent examples »strong encouragement to move a newsletter online »concerns about volunteer development »concerns about declining student membership

17. Best Practices At each SGB meeting there is time set aside for Q&A and for sharing successful practices –Many SIG leaders find this to be the most valuable part of the meeting! Example: streamlined bylaws process –many SIGs were finding longer terms, different EC structures valuable –now a range of changes possible without formal membership vote (but with member notification) –3 deadlines per year for these changes

18. Other Responsibilities to Take Seriously Annual reporting Setting membership benefits and dues Volunteer and leadership development Community building Sustainable excellence