1. ULTRANET Release 1 Information for schools: Privacy Safe and Responsible Use Copyright and Intellectual Property

2. Information easily accessible Secure Site - All users must login Agreement to comply with the Ultranet Terms of Service Overview

4. Breaching privacy is an offence State Legislation Information Privacy Act 2000 Health Records Act 2001 Commonwealth Legislation Commonwealth Privacy Act 2000 Privacy Legislation No health information will be stored in the Ultranet. Nor will contact details or information related to student welfare. https://www.eduweb.vic.gov.au/privacy/ Privacy

5. How the Ultranet protects your privacy Secure access and defined roles for all users which determines what information they can access. Use of complex passwords. You decide who sees your personal spaces (eXpress Space). Limits on information collected/made available – eg no health or welfare information or contact details. No anonymous postings are allowed. All postings are logged and can be audited. Time outs after 15 minutes and maximum session time of 4 hours. All online communities will be moderated by a teacher. Easy to report any inappropriate content. Ability to opt out of having your photo displayed. Privacy

6. SpacePersonaWho can see? eXpress Space (landing page) StudentLearning Contacts Portfolio Viewers Teachers School LeadersLearning Contacts School non-teaching general/administration Learning Contacts CorporateLearning Contacts eXpress Space (Wall) StudentLearning Contacts Portfolio Viewers Teachers School Leaders Learning Contacts eXpress Space (Learning Portfolio) StudentPortfolio Viewers eXpress Space (Portfolio) TeachersPortfolio Viewers School LeaderPortfolio Viewers School non-teaching general/administration Portfolio Viewers CorporatePortfolio Viewers eXpress Space (Learning Goals) StudentPortfolio Viewers eXpress Space (Profile) All personasAll users within the school Community Spaces Design Spaces Collaborative Learning Spaces OpenAnyone can see and requests to join are automatically granted RestrictedAnyone can see and request membership that must be approved PrivateCan only be seen by members invited to join

7. How to protect your privacy Don’t share your password. Shut down your browser when you finish a session (especially on shared computers). Understand the access controls. Don’t disclose personal information. Privacy

8. Accessing Student Data Access to student information has major benefits for teachers and students. However, it also creates a responsibility for teachers to use this information in line with Privacy laws. We need to balance the risk of misuse of student information with providing appropriate access for teachers to the information they need to effectively carry out their role. ‘The only purpose for which teachers may use student data from the Ultranet is when it is necessary to enable the teacher to fulfil their official teaching or pastoral care duties to that student’ Ultranet Privacy Impact Assessment DEECD May 2010 Privacy

9. Protecting the privacy of others Only access information on a need to know basis, ensure access is justified (education or pastoral care). Don’t make comments/observations about others or upload content that is: –Not related to your educational context –Unsubstantiated, based on hearsay, misleading or out of context –Offensive, defamatory, racist, sexist, homophobic, or bullying in nature. Don’t use materials/content that you find on the Ultranet for purposes other than education. Don’t disclose personal information about other people. Don’t upload information about others without their permission eg photos. Privacy

10. Safe and Responsible Online Behaviour The internet and digital technologies are now very much a part of life and learning. As an increasingly interactive medium, it brings with it exciting educational opportunities, but at the same time it also brings some risks. Safe and Responsible Use Schools have an important role in educating and supporting students to participate safely and responsibly in online environments. A teacher’s duty of care extends to any online environment that DEECD has provided including the Ultranet.

11. The Ultranet will open up the classroom to learning opportunities and experiences that utilise the power of social networking in an environment that is safer than many environments that students currently access via the internet. However, in enabling social networking, the Ultranet has the potential to present new challenges for student wellbeing at the school level. Cyberbullying is probably the greatest risk. Safe and Responsible Use Safe and Responsible Use of the Ultranet

12. Source: Prof. Stephen Heppell WE SPACE A collaborative "We" space were I am able to share my work with a controlled/known group of peers or colleagues SuperclubsPlus, school protected wiki’s, school intranets Ultranet eXpress, Design, Collaborative Learning and Community Spaces SEE SPACE A public space where the whole world can “See” what I publish World Wide Web, school websites, online published newsletters Global teacher, web conferencing events, published FUSE content, Ning, teacher tube (not the Ultranet) No SEE spaces on the Ultranet ME SPACE A private "Me" space were I am free to reflect, record my thoughts, take responsible risks and try new things, only I can see it Notebook, netbook, personal devices, mobiles Ultranet Home Page and My Content ME WE SEE

13. Cyberbullying The Ultranet is not the Internet – it is a WE space. It is safer place than the Internet for students to collaborate and communicate. All online spaces have a teacher as a moderator. There are filters for bad language. Students can easily flag inappropriate content. Learning Contacts is a reciprocal relationship. No anonymous postings. Students will also be prompted to note that their content is not inappropriate or hurtful when it is uploaded. All postings are logged and can be audited. Safe and Responsible Use A range of ‘controls’ have been put in place to reduce cyber bullying on the Ultranet:

14. Ultranet Terms of Service All users need to accept the Terms of Service when logging in. All school staff should read them when they login for the first time. School Level Acceptable Use Agreements A new template is available to assist school communities to develop agreements which articulate appropriate use of digital technologies in their community. Current AUA’s should be reviewed prior to Ultranet deployment in line with the new templates. What does your AUA say? Student Engagement Policy Schools must include a statement about bullying and cyber bullying behaviours in their Student Engagement Policy. What does your Student Engagement Policy say? Supporting Safe and Responsible Use Safe and Responsible Use

15. Cybersafety Programs Cybersafety programs are a critical component of providing a safe environment for students. These should not be one-off programs. Cybersafety awareness and action needs to permeate all aspects of our online interactions. It is a key responsibility of a teacher in every classroom, every day. Safe and Responsible Use All staff need to understand and model, safe and responsible behaviours when using the Ultranet. If inappropriate behaviour does occur it needs to be handled within school policy as you would any other inappropriate behaviour.

16. Teachers have a responsibility to educate and model, but students also have a responsibility to use the Ultranet safely. This responsibility is most effectively developed when students are involved in ongoing discussions and decisions regarding cybersafety. A new website ‘Leading Online’ will provide schools with a range of resources to support safe and responsible use of the Ultranet. www.education.vic.gov.au/cybersafety Safe and Responsible Use of the Ultranet Safe and Responsible Use

17. In Australia, copyright law is contained in the Commonwealth Copyright Act 1968 (Copyright Act) The Ultranet, because of its scope for sharing materials, highlights that we all need to be more vigilant about using material that is not our own work. Copyright and Intellectual Property Copyright and Intellectual Properly You will be prompted to consider Copyright and Intellectual Property whenever you upload content into the Ultranet. A process is available for you to reference the source of any material that is not your own work. How the Ultranet will support you not to breach copyright:

18. Complying with copyright 1.LINK to content, rather than uploading it. 2.Use content from the Ultranet endorsed repository. 3.Use licensed content such as that available from Creative Commons or NEALS. 4.Rely on a Part VB or VA License under the Copyright Act. If not using your own work: Copyright and Intellectual Properly

19. Teachers can use: 10% or less of a third party text Images that are surrounded by textImages Movies or programs broadcast on television or radiobroadcast Music in limited circumstancesMusic Part VB or VA License Copyright and Intellectual Properly DEECD pays substantial fees to Copyright Agency Limited (CAL) every year for the educational copying and communication of works used under Part VB of VA of the Copyright Act. Any wider use of copyright materials is against the Law. Teachers can use copyrighted content for educational purposes under Part VB and VA of the Copyright Act.

20. Copyright and Intellectual Properly Using Endorsed Content from Ultranet Repository Copyright and Intellectual Properly White Content can be copied and modified Green Content can be copied and modified Blue Content can be copied but, not modified Yellow Content can be copied, but not modified Endorsed content from the Ultranet repository while cleared for IP and copyright, still carries usage conditions: Can be used anywhere Victorian Education use only

21. Other issues Teachers cannot rely on Part VB when uploading information that is not for education purposes. 10% rule is cumulative across the Ultranet. Minimise duration of content being on the Ultranet ie: remove to personal repository when not in use, link and take down multiple versions. All third party content must have the source acknowledged. If you are aware of infringing material on the Ultranet – you should seek to have it removed as soon as possible. Copyright and Intellectual Properly

22. LINKING to content Using content from the Ultranet ‘endorsed’ repository Using licensed content such as that available from Creative Commons or NEALS Relying on the Fair Dealing defence, which also applies the 10% rule Students Students can use other peoples work for research and study or for assessment purposes by: Copyright and Intellectual Properly

23. Copyright resources Copyright Teaching Resources - interactive resources for primary and secondary teachersCopyright Teaching Resources Includes: All Right to Copy? Music for Free? In Tune Nothing beats the real thing www.smartcopying.edu.au Copyright and Intellectual Properly

24. General Resources and Support Ultranet User Guides for Teachers Connections 2010Connections 2010 Website