1. ULTRANET RELEASE 1 Information for Schools: - Privacy - Safe and Responsible Use - Copyright and IP 19 May 2010

2. Secure Site - All users must login Agreement to comply with the Ultranet Terms of Service Easily accessible information Overview

3. Breaching privacy is an offence State Legislation Information Privacy Act 2000 Health Records Act 2001 (no health information will be stored in the Ultranet) Commonwealth Legislation Commonwealth Privacy Act 2000 Privacy Legislation https://www.eduweb.vic.gov.au/privacy/ Privacy

4. What data is available in the Ultranet? Staff –Name and photo –School/s you work in –Email address (not visible to students) Staff –Information added to eXpress Spaces – Profile, Portfolio, Landing Page –Materials developed and uploaded into other spaces Students –Name and photo –School/s attended & Home Group –Gender, ESL, Refugee, ATSI, additional learning needs (only for reports) –NO medical/health information, contact details. Students –Information added to eXpress Spaces – Profile, Learning Portfolio, Learning Goals. –Information added and uploaded to spaces they belong to. Data from CASES21Data from users Privacy

5. How the Ultranet protects privacy Defined roles and access rights control who can view information. Use of complex passwords for all users. Limits on information collected/made available. As a teacher, you decide who sees your personal space (eXpress Space). Class teachers can be Portfolio Viewers of students they teach. This allows them to view a student’s eXpress Space pages. No anonymous postings are allowed. All postings are logged and can be audited. All online communities must be moderated by a teacher. Easy for users to report inappropriate content. Ability to opt out of having your photo displayed. Time outs after 15 minutes and maximum session time of 4 hours. Business processes developed to control expiry, destruction and archiving of information. Privacy

6. How to protect your privacy 1.Don’t share your password with anyone. 2.Shut down your browser when you finish a session (especially on shared computers). 3.Don’t disclose personal information in online spaces. 4.Understand who can see information about you in the different Ultranet spaces. Privacy

7. SpacePersonaWho can see? eXpress Space (Landing Page and Wall) Teachers School Leaders Learning Contacts School non-teaching staffLearning Contacts CorporateLearning Contacts eXpress Space (Learning Portfolio) StudentPortfolio Viewers eXpress Space (Learning Goals) StudentPortfolio Viewers eXpress Space (Portfolio) TeachersPortfolio Viewers School LeaderPortfolio Viewers School non-teaching staffPortfolio Viewers CorporatePortfolio Viewers eXpress Space (Profile)All personasAll users within the school Community Spaces Design Spaces Collaborative Learning Spaces Open Anyone can see and requests to join are automatically granted Restricted Anyone can see and request membership. Membership must be approved by space owner. Private Can only be seen by members invited to join

8. Accessing Student Data Access to student information has major benefits for teachers and students. However, it also creates a responsibility for teachers to use this information in line with Privacy laws. We need to balance the risk of misuse of student information with providing appropriate access for teachers to the information they need to effectively carry out their role. The only purpose for which teachers should use student data from the Ultranet is when it is necessary to enable the teacher to fulfil their official teaching or pastoral care duties to that student. Privacy

9. Protecting the privacy of others Only access information on a ‘need to know’ basis. Ensure access is justified (education or pastoral care). Don’t make comments/observations about others or upload content that is: –Not related to your educational context (includes comment/information which refers to a student’s medical history or behavior) –Unsubstantiated, based on hearsay, misleading or out of context –Offensive, defamatory, racist, sexist, homophobic, or bullying in nature. Don’t use materials/content that you find on the Ultranet for purposes other than education. Don’t disclose personal information about other people. Don’t upload information about others without their permission eg photos. Privacy

10. Safe and Responsible Online Behaviour The internet and digital technologies are now very much a part of life and learning. As an increasingly interactive medium, it brings with it exciting educational opportunities, but at the same time it also brings some risks. Safe and Responsible Use Schools have an important role in educating and supporting students to participate safely and responsibly in online environments. A teacher’s duty of care extends to any online environment that DEECD provides, including the Ultranet.

11. Source: Prof. Stephen Heppell WE SPACE A collaborative "We" space were I am able to share my work with a controlled/known group of peers or colleagues SuperclubsPlus, school intranets Ultranet eXpress, Design, Collaborative Learning and Community Spaces SEE SPACE A public space where the whole world can “See” what I publish World Wide Web, school websites, online published newsletters Global teacher, web conferencing events, published FUSE content, Ning, Teacher Tube (not the Ultranet) No SEE spaces in the Ultranet ME SPACE A private "Me" space were I am free to reflect, record my thoughts, take responsible risks and try new things, only I can see it Notebook, netbook, personal devices, mobiles Ultranet Home Page and My Content ME WE SEE

13. The fact that students appear to be technologically ‘savvy’ does not mean that they have developed the skills and competences that will make them responsible, critical and creative users of technology. OECD, 2010 Safe and Responsible Use

14. Creating a Safe Environment Filtered internet service for schools Ultranet technical controls including access controls and moderated spaces School Policies: Student Engagement Policy Acceptable Use Agreement School Programs: Cyber safety programs. Teachers model safe and responsible behavior. Safe and Responsible Use

15. Duty of Care Our duty of care to students extends to any online environment that DEECD has provided. This includes ensuring there is appropriate oversight of students’ use of the Ultranet. Class teachers should request and gain access as Portfolio Viewers to students’ eXpress spaces. Be aware of your responsibilities as the moderator of a space (see next slide) Be aware that DEECD’s filtered internet service will not prevent student’s from linking to, or uploading, inappropriate content when not using a school computer.

16. Moderator Role All online spaces MUST have a moderator whether set up by staff or students. Only staff can be moderators. If you set up a space, you automatically become the moderator of that space. Moderators are responsible for reviewing content in a space regularly to check its appropriateness. To support this process, all members of the space are able to flag inappropriate content for moderation. This will result in an email being sent to the moderator who can then review the content and take appropriate action.

17. Auto-Generated Email

18. Cyber safety Programs Cyber safety programs: are a critical component of providing a safe environment for students. should raise awareness and result in safe and responsible online behaviour. should not be one-off programs They need to permeate our teaching program. Cyber safety is a key responsibility of every teacher in every classroom, every day. Safe and Responsible Use All staff need to understand and model, safe and responsible behaviours when using the Ultranet. If inappropriate behaviour does occur it needs to be handled within school policy as you would any other inappropriate behaviour.

19. Teachers have a responsibility to educate and model, but students also have a responsibility to use the Ultranet safely. This responsibility is most effectively developed when students are involved in ongoing discussions and decisions regarding cybersafety. A new website ‘Learning Online’ provides schools with a range of resources to support safe and responsible use of the Ultranet. www.education.vic.gov.au/cybersafety Safe and Responsible Use of the Ultranet Safe and Responsible Use

20. In Australia, copyright law is contained in the Commonwealth Copyright Act 1968 The Ultranet, because of its scope for sharing materials, highlights that we all need to be more vigilant about using material that is not our own work. Copyright and Intellectual Property Copyright and Intellectual Properly You will be prompted to consider Copyright and Intellectual Property whenever you upload content into the Ultranet. A process is available for you to reference the source of any material that is not your own work. How the Ultranet will support you not to breach copyright:

21. Complying with copyright 1.LINK to content, rather than uploading it. 2.Use Endorsed content from the Ultranet repository. 3.Use external content that you know you have a specific licence to use, modify or share. 4.Rely on a Part VB or VA License under the Copyright Act. If not using your own work: Copyright and Intellectual Properly

22. Using Endorsed Content from the Ultranet Repository Copyright and Intellectual Properly White Content can be copied and modified Green Content can be copied and modified Blue Content can be copied but, not modified Yellow Content can be copied, but not modified Endorsed content from the Ultranet repository while cleared for copyright and IP, still carries usage conditions: Can be used anywhere Victorian Education use only

23. Complying with Copyright 1.LINK to content, rather than uploading it. 2.Use Endorsed content from the Ultranet repository. 3.Use external content that you know you have a specific licence to use, modify or share. 4.Rely on a Part VB or VA License under the Copyright Act. If not using your own work: Copyright and Intellectual Properly

24. Teachers can use: 10% or less of a third party text Images that are surrounded by textImages Movies or programs broadcast on television or radiobroadcast Music in limited circumstancesMusic Part VB or VA License Copyright and Intellectual Properly DEECD pays substantial fees to Copyright Agency Limited (CAL) every year for the educational copying and communication of works used under Part VB of VA of the Copyright Act. Any wider use of copyright materials is against the Law. Teachers can use copyrighted content for educational purposes under Part VB and VA of the Copyright Act.

25. Other issues Teachers cannot rely on Part VB when uploading information that is not for education purposes. 10% rule is cumulative across the Ultranet. Minimise duration of content being on the Ultranet ie: remove to personal repository when not in use, link and take down multiple versions. All third party content must have the source acknowledged. If you are aware of infringing material on the Ultranet – you should seek to have it removed as soon as possible. Copyright and Intellectual Properly

26. LINKING to content Using content from the Ultranet ‘endorsed’ repository Using licensed content such as that available from Creative Commons or NEALS Relying on the Fair Dealing defence, which also applies the 10% rule Students Students can use other peoples work for research and study or for assessment purposes by: Copyright and Intellectual Properly

27. Copyright resources Copyright Teaching Resources - interactive resources for primary and secondary teachersCopyright Teaching Resources Includes: All Right to Copy? Music for Free? In Tune Nothing beats the real thing www.smartcopying.edu.au Copyright and Intellectual Properly

28. General Resources and Support Ultranet Information Guides for Teachers Connections 2010Connections 2010 Website

29. ULTRANET © 2010 Department of Education and Early Childhood Development GPO Box 4367 Melbourne, Victoria 3001