1. Spring 2014

2. Wave Training – Spring 2014 Data Pipeline Data Quality Data Use Data Support Student Information Office

3. Spring Reporting Timeline Recap of Fall Reports Ed Fi Pilot Update Wave Recommendations for success Important Extras Wave Training – Spring 2014

4. ReportOpenDue Date Drop Out ReportCurrently OpenQuarterly Grades 3 – 8 PrecodeJanuary 6, 2014February 6, 2014 Historical Adjusted Graduation Cohort February 3, 2014May 28, 2014 TLE Roster VerificationBeginning of MarchEarly June RSA End-of-Year ReportMay 2014May/August 2014 Annual Statistical ReportMay/End of SchoolTwo weeks after the last day of school SMART ReportBeginning of MayJuly 3, 2014 Advanced CourseworkApril 1, 2014July 3, 2014 Post Code (Assessment Correction Window) June 4, 2014July 3, 2014 A-F Calculations ReviewAugust 4, 2014August 22, 2014 Spring Reporting Timeline

5. Wave Training – Spring 2014 Dropout Report Purpose What has changed? FAQ’s Best Practices/Need to Know Walkthrough Data Use

6. Wave Training – Spring 2014 Dropout Report Purpose Required Legislatively A tool to help recover dropouts What has changed? FAQ’s Best Practices/Need to Know Walkthrough

7. Wave Training – Spring 2014 Dropout Report Purpose What has changed? On the Wave Website Prepopulated daily FAQ’s Best Practices/Need to Know Walkthrough

8. Wave Training – Spring 2014 Dropout Report Purpose What has changed? FAQ’s Q: Student is missing from the report A: Check the Find Missing Students A: Check the age of the student (over 18?) A: Did they reenter your site during the quarter? Q: Student is on the Report – needs to be removed A: Change the exit code for the student A: Does it already show a reentry – not a dropout Best Practices/Need to Know Walkthrough

9. Wave Training – Spring 2014 Dropout Report Purpose What has changed? FAQ’s Best Practices/Need to Know Exit Codes: 1927, 1931, 3502, 3500, 1928 Quarter 4 will be different than 1, 2 & 3 Walkthrough

10. Wave Training – Spring 2014 Dropout Report

11. Wave Training – Spring 2014 Dropout Report

12. Wave Training – Spring 2014 Dropout Report

13. Wave Training – Spring 2014 Dropout Report

14. Wave Training – Spring 2014 Dropout Report 1927 – Discontinued Schooling (Drop Out) 1931 – Not enrolled, unknown status 3502 – Not enrolled, eligible to return 3500 – Enrolled in an adult education or training program 1928 – Completed Grade 12, but did not meet all graduation requirements

15. Wave Training – Spring 2014 Dropout Report Birth Date – 19 years olds will not be on the report unless they turned 19 after they dropped out during the quarter. Reentry during the same quarter to the same school/district is not a dropout. (same school is removed from the report)

16. Wave Training – Spring 2014 Dropout Report Reentry Date Reentry School/District/Site Reentry Last, First, Middle Name, Birth Date

17. Wave Training – Spring 2014 Dropout Report Quarter 1 – Opens In December or Sooner Quarter 2 – Opens January 2 or after Certifying Quarter 1 Quarter 3 – Opens March 2 or after Certifying Quarter 2 Quarter 4 – Opens July 2 or after Certifying Quarter 3 Quarter 1 – 3 – Fully Pre-populated without the ability to Edit Quarter 4 – Ability to Add/Edit Students and also Add/Edit Reentry information

18. Quarter 4 Oct. 1 – Sep 30 Quarter 3 Oct. 1 – Jun 30 Quarter 2 Oct. 1 – Mar 31 Wave Training – Spring 2014 Dropout Report Quarter 1 Oct. 1 – Dec. 31

19. Quarter 4 Oct. 1 – Sep 30 Quarter 3 Oct. 1 – Jun 30 Quarter 2 Oct. 1 – Mar 31 Wave Training – Spring 2014 Dropout Report Quarter 1 Oct. 1 – Dec. 31 Quarter 4 Aug 1 – Sep 30

20. Wave Training – Spring 2014 Dropout Report Questions

21. Wave Training – Spring 2014 ReportOpenDue Date Drop Out ReportCurrently OpenQuarterly Grades 3 – 8 PrecodeJanuary 6, 2014February 6, 2014 Historical Adjusted Graduation Cohort February 3, 2014May 28, 2014 TLE Roster VerificationBeginning of MarchEarly June RSA End-of-Year ReportMay 2014May/August 2014 Annual Statistical ReportMay/End of SchoolTwo weeks after the last day of school SMART ReportBeginning of MayJuly 3, 2014 Advanced CourseworkApril 1, 2014July 3, 2014 Post Code (Assessment Correction Window) June 4, 2014July 3, 2014 A-F Calculations ReviewAugust 4, 2014August 22, 2014 Spring Reporting Timeline

22. Wave Training – Spring 2014 Grades 3 – 8 Precode Purpose What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

23. Wave Training – Spring 2014 Grades 3 – 8 Precode Purpose Order testing materials (count of students) Clean Data What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

24. Wave Training – Spring 2014 Grades 3 – 8 Precode Purpose What has changed? OMAAP Removed No other significant changes FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

25. Wave Training – Spring 2014 Grades 3 – 8 Precode Purpose What has changed? FAQ’s Q: How do I mark OAAP, OCCT Paper, etc. A: The student must first be indicated as ELL or IEP in your local SIS Best Practices/Need to Know Walkthrough Training Opportunities Deadline

26. Wave Training – Spring 2014 Grades 3 – 8 Precode Purpose What has changed? FAQ’s Best Practices/Need to Know Don’t forget to mark OAAP, OCCT Paper, Large Print. Walkthrough Training Opportunities Deadline

27. Wave Training – Spring 2014 Grades 3 – 8 Precode

28. Wave Training – Spring 2014 Grades 3 – 8 Precode

29. Wave Training – Spring 2014 Grades 3 – 8 Precode

30. Wave Training – Spring 2014 Grades 3 – 8 Precode

31. Wave Training – Spring 2014 Grades 3 – 8 Precode

32. Wave Training – Spring 2014 Grades 3 – 8 Precode Purpose What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

33. Wave Training – Spring 2014 Grades 3 – 8 Precode Questions

34. Wave Training – Spring 2014 ReportOpenDue Date Drop Out ReportCurrently OpenQuarterly Grades 3 – 8 PrecodeJanuary 6, 2014February 6, 2014 Historical Adjusted Graduation Cohort February 3, 2014May 28, 2014 TLE Roster VerificationBeginning of MarchEarly June RSA End-of-Year ReportMay 2014May/August 2014 Annual Statistical ReportMay/End of SchoolTwo weeks after the last day of school SMART ReportBeginning of MayJuly 3, 2014 Advanced CourseworkApril 1, 2014July 3, 2014 Post Code (Assessment Correction Window) June 4, 2014July 3, 2014 A-F Calculations ReviewAugust 4, 2014August 22, 2014 Spring Reporting Timeline

35. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort Purpose A review of a compilation of four years of data Required Federally This is the Graduation Rate for the A-F Report Card Bonus Points What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

36. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort Purpose What has changed? Dataset should be cleaner to start with (Comprehensive Exit Report, SMART Report, Dropout Report, October 1 Consolidated) Still have the ability to modify the data as needed to correct it on screen FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

37. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort Purpose What has changed? FAQ’s Determining a Cohort Year Understanding the “Exit” of the student Best Practices/Need to Know Walkthrough Training Opportunities Deadline

38. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort FY2012 – 8 th Grade FY2013 – 9 th Grade += FY2016 FY2012 – 8 th Grade FY2013 – 8 th Grade += Not Yet Determined FY2011 8 th Grade += FY2015 FY2012 9 th Grade FY2013 9 th Grade +

39. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort Graduated Exited to another Diploma Issuing School Dropped Out Emigrated Died Exited to a Non-Diploma Issuing School or Institution Exited to Homeschooling Exited – Received their GED Exited – Reached the Maximum Age for Services Exited – Suspension Exited – Completed IEP, but did not receive a diploma Finished Out the Year *** Exited – Over Compulsory Age Permanently Incapacitated Never Enrolled

40. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort Cohort Year 1 - 2010 Cohort Year 2 - 2011 Cohort Year 3 - 2012 Cohort Year 4 - 2013 Student Enters 9 th Grade School A School A – Dropout School B It’s all about the Cumulative Four Year Record

41. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort Graduated Exited to another Diploma Issuing School Dropped Out Emigrated Died Exited to a Non-Diploma Issuing School or Institution Exited to Homeschooling Exited – Received their GED Exited – Reached the Maximum Age for Services Exited – Suspension Exited – Completed IEP, but did not receive a diploma Finished Out the Year *** Exited – Over Compulsory Age Permanently Incapacitated Never Enrolled

42. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort Purpose What has changed? FAQ’s Best Practices/Need to Know Focus on the FY2013 Cohort Group. Only student with a Cohort Class of 2013 will be used. Step through it a category at a time Walkthrough Training Opportunities Deadline

43. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort 1.Are all of my FY2013 graduates listed on here as graduates? 2.Check the rest of the Cohort Class of 2013 records to make sure their cohort year is correct. Modify if not. 3.Check the Dropouts – this list will contain dropouts from last year and multiple years leading up to 2013. Focus on Cohort Class of 2013. Is the last known status still dropout as of the end of the FY2013 (2012-2013) school year. You can modify these codes still if you know of a different status. 4.Check the remaining students (Again Focus on Cohort Class Of 2013). Check their exit codes.

44. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort

45. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort

46. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort

47. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort

48. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort

49. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort

50. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort

51. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort

52. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort

53. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort Purpose What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

54. Wave Training – Spring 2014 Historical Adjusted Graduation Cohort Questions

55. Wave Training – Spring 2014 ReportOpenDue Date Drop Out ReportCurrently OpenQuarterly Grades 3 – 8 PrecodeJanuary 6, 2014February 6, 2014 Historical Adjusted Graduation Cohort February 3, 2014May 28, 2014 TLE Roster VerificationBeginning of MarchEarly June RSA End-of-Year ReportMay 2014May/August 2014 Annual Statistical ReportMay/End of SchoolTwo weeks after the last day of school SMART ReportBeginning of MayJuly 3, 2014 Advanced CourseworkApril 1, 2014July 3, 2014 Post Code (Assessment Correction Window) June 4, 2014July 3, 2014 A-F Calculations ReviewAugust 4, 2014August 22, 2014 Spring Reporting Timeline

56. Wave Training – Spring 2014 TLE Roster Verification Pilot II Purpose To capture the Student to Teacher Link for TLE What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline Data Use

57. Wave Training – Spring 2014 TLE Roster Verification Pilot II Purpose What has changed? New “ahead of time” application to prepare and review teacher/student/course information – for data people School Personnel Report used to set up teacher accounts Single Sign On will manage accounts entirely All Grades and All Subjects FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

58. Wave Training – Spring 2014 TLE Roster Verification Pilot II Purpose What has changed? FAQ’s Q: What participation is required? A: Every teacher/school is required to participate.** Best Practices/Need to Know Walkthrough Training Opportunities Deadline

59. Wave Training – Spring 2014 TLE Roster Verification Pilot II Purpose What has changed? FAQ’s Best Practices/Need to Know Two applications: TLE Roster Verification Import Battelle for Kids “Data People” will access the TLE Roster Verification Import – Teachers will NOT. Walkthrough Training Opportunities Deadline

60. Wave Training – Spring 2014 TLE Roster Verification Pilot II

61. Wave Training – Spring 2014 TLE Roster Verification Pilot II

62. Wave Training – Spring 2014 TLE Roster Verification Pilot II Course Name/Course Code/Subject Area Teacher Period Information

63. Wave Training – Spring 2014 TLE Roster Verification Pilot II

64. Wave Training – Spring 2014 TLE Roster Verification Pilot II Elementary Schools vs. Middle and High Schools

65. Wave Training – Spring 2014 TLE Roster Verification Pilot II Use the Wave Data AS IS Use the Wave Data and Edit Record by Record Scrap the Wave Data and Import Your Own Data File March 28 – Last day to modify in the TLE Roster Verification Import Application March 31 – Data is moved to Battelle for Kids April (TBA) – Battelle for Kids is open for editing

66. Wave Training – Spring 2014 TLE Roster Verification Pilot II

67. Wave Training – Spring 2014 TLE Roster Verification Pilot II

68. Wave Training – Spring 2014 TLE Roster Verification Pilot II

69. Wave Training – Spring 2014 TLE Roster Verification Pilot II

70. Wave Training – Spring 2014 TLE Roster Verification Pilot II

71. Wave Training – Spring 2014 TLE Roster Verification Pilot II

72. Wave Training – Spring 2014 TLE Roster Verification Pilot II

73. Wave Training – Spring 2014 TLE Roster Verification Pilot II

74. Wave Training – Spring 2014 TLE Roster Verification Pilot II

75. Wave Training – Spring 2014 TLE Roster Verification Pilot II

76. Wave Training – Spring 2014 TLE Roster Verification Pilot II

77. Wave Training – Spring 2014 TLE Roster Verification Pilot II

78. Wave Training – Spring 2014 TLE Roster Verification Pilot II

79. Wave Training – Spring 2014 TLE Roster Verification Pilot II

80. Wave Training – Spring 2014 TLE Roster Verification Pilot II Purpose What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

81. Wave Training – Spring 2014 January – March 2014 Mandatory roster verification will be completed by ALL teachers to link teachers to students per SB 426. Battelle for Kids Administrator Training Feb. 24, 1:00 – 2:30 p.m. Feb. 25, 9:00 – 10:30 a.m. Feb. 26, 3:00 – 4:30 p.m. Feb. 27, 11:00 a.m. – 12:30 p.m. Feb. 28, 9:00 – 10:30 a.m. Register https://oksdetraining.webex.com TLE Roster Verification Pilot II

82. Wave Training – Spring 2014 January – March 2014 cont. Administrators will train teachers on Roster Verification. TLE Roster Verification Pilot II

83. Wave Training – Spring 2014 TLE Roster Verification Pilot II All teachers complete roster verification Links teachers to students and amount of time teachers were responsible for instruction Used for Value-Added Measure (VAM) for tested grades and subjects Used for Student Academic Growth for non- tested grades and subjects (SAG/NTGS) TLE dashboard pilot April – June 2014

84. Wave Training – Spring 2014 TLE Roster Verification Pilot II April – June 2014 VAM (Value-Added Measure) 35% of evaluation Teachers of tested subjects Training videoconferences for administrators March 31 st, 1:00 – 3:00 p.m. April 1 st, 2 nd, and 3 rd, 1:00 – 3:00 p.m. Register http://www.eventbrite.com/o/videoconferenceevents- 5593175065

85. Wave Training – Spring 2014 TLE Roster Verification Pilot II August 2014 Administrators will train teachers on VAM in August

86. Wave Training – Spring 2014 Questions on TLE Contact: Dr. Jenyfer Glisson Executive Director of Teacher and Leader Effectiveness (405) 522-8298 Jenyfer.Glisson@sde.ok.gov TLE Roster Verification Pilot II

87. Wave Training – Spring 2014 ReportOpenDue Date Drop Out ReportCurrently OpenQuarterly Grades 3 – 8 PrecodeJanuary 6, 2014February 6, 2014 Historical Adjusted Graduation Cohort February 3, 2014May 28, 2014 TLE Roster VerificationBeginning of MarchEarly June RSA End-of-Year ReportMay 2014May/August 2014 Annual Statistical ReportMay/End of SchoolTwo weeks after the last day of school SMART ReportBeginning of MayJuly 3, 2014 Advanced CourseworkApril 1, 2014July 3, 2014 Post Code (Assessment Correction Window) June 4, 2014July 3, 2014 A-F Calculations ReviewAugust 4, 2014August 22, 2014 Spring Reporting Timeline

88. Wave Training – Spring 2014 RSA (Reading Sufficiency Act March - April 2014 Summer Academy Reading Program (SARP) report due (if applicable) 3/17/14 – 4/4/14.

89. Wave Training – Spring 2014 RSA (Reading Sufficiency Act May 2014 CTB posts 3 rd grade reading scores. Districts determine which students will attend Summer Academy Reading. Program (SARP) and provide other plans to help students be eligible for MID-YEAR promotion. Districts give alternative tests for promotion from 5/9/14 – start of next academic year.

90. Wave Training – Spring 2014 RSA (Reading Sufficiency Act May - August 2014 Districts complete preliminary RSA End-of- Year Report by 5/30/14. Summer Academy Reading Program (SARP). Districts may provide SARP from the last day of school until prior to the beginning of the school year. Districts complete FINAL End-of-Year Report after completion of SARP (if applicable). 5/30/14 – 8/29/14

91. Wave Training – Spring 2014 RSA (Reading Sufficiency Act Questions on RSA Contact: Michele Sprague Director of Reading/Literacy (405) 522-3241 Michele.Sprague@sde.ok.gov

92. Wave Training – Spring 2014 ReportOpenDue Date Drop Out ReportCurrently OpenQuarterly Grades 3 – 8 PrecodeJanuary 6, 2014February 6, 2014 Historical Adjusted Graduation Cohort February 3, 2014May 28, 2014 TLE Roster VerificationBeginning of MarchEarly June RSA End-of-Year ReportMay 2014May/August 2014 Annual Statistical ReportMay/End of SchoolTwo weeks after the last day of school SMART ReportBeginning of MayJuly 3, 2014 Advanced CourseworkApril 1, 2014July 3, 2014 Post Code (Assessment Correction Window) June 4, 2014July 3, 2014 A-F Calculations ReviewAugust 4, 2014August 22, 2014 Spring Reporting Timeline

93. Wave Training – Spring 2014 Annual Statistical Report Purpose What has changed? FAQ’s Best Practices/Need to Know Walkthrough

94. Wave Training – Spring 2014 Annual Statistical Report Purpose To capture the Membership and Attendance Data for State Aid Attendance is used in A-F Bonus Points What has changed? FAQ’s Best Practices/Need to Know Walkthrough

95. Wave Training – Spring 2014 Annual Statistical Report Purpose What has changed? No changes FAQ’s Best Practices/Need to Know Walkthrough

96. Wave Training – Spring 2014 Annual Statistical Report Purpose What has changed? FAQ’s Q: Cannot enter Membership/Attendance Data A: The Superintendent Must enter Days Taught and Professional Days before the report can be edited. Best Practices/Need to Know Walkthrough

97. Wave Training – Spring 2014 Annual Statistical Report Purpose What has changed? FAQ’s Best Practices/Need to Know Compare Previous ASR and Current ASR and see if they are close. Walkthrough

98. Wave Training – Spring 2014 Annual Statistical Report

99. Wave Training – Spring 2014 Annual Statistical Report

100. Wave Training – Spring 2014 Annual Statistical Report

101. Wave Training – Spring 2014 Annual Statistical Report

102. Wave Training – Spring 2014 Annual Statistical Report Questions

103. Wave Training – Spring 2014 ReportOpenDue Date Drop Out ReportCurrently OpenQuarterly Grades 3 – 8 PrecodeJanuary 6, 2014February 6, 2014 Historical Adjusted Graduation Cohort February 3, 2014May 28, 2014 TLE Roster VerificationBeginning of MarchEarly June RSA End-of-Year ReportMay 2014May/August 2014 Annual Statistical ReportMay/End of SchoolTwo weeks after the last day of school SMART ReportBeginning of MayJuly 3, 2014 Advanced CourseworkApril 1, 2014July 3, 2014 Post Code (Assessment Correction Window) June 4, 2014July 3, 2014 A-F Calculations ReviewAugust 4, 2014August 22, 2014 Spring Reporting Timeline

104. Wave Training – Spring 2014 SMART Report Purpose What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline Data Use

105. Wave Training – Spring 2014 SMART Report Purpose The rest of the students Establishing a cohort Future Reporting (e.g. Homeless) What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

106. Wave Training – Spring 2014 SMART Report Purpose What has changed? No changes FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

107. Wave Training – Spring 2014 SMART Report Purpose What has changed? FAQ’s Best Practices/Need to Know Make a list of every student who attended your school this year. Subtract all of the students who are on the October 1 Consolidated Report The remaining students must be on your SMART Report Walkthrough Training Opportunities Deadline

108. Wave Training – Spring 2014 SMART Report

109. Wave Training – Spring 2014 SMART Report

110. Wave Training – Spring 2014 SMART Report

111. Wave Training – Spring 2014 SMART Report

112. Wave Training – Spring 2014 SMART Report

113. Wave Training – Spring 2014 SMART Report The SMART Report is a supplement to the October 1 Consolidated Report. The purpose is to ensure all students, their demographic information, and their indicators are reported at least once on either the October 1 Consolidated Report or on the SMART Report for any given school year at each school Students reported on the October 1 Consolidated Report for your school WILL NOT be reported on the SMART Report. Students who were NOT reported on your school’s October 1 Consolidated Report WILL be reported on the SMART Report. Note: This will lead to multiple schools in your school district reporting the same student if the student attended more than one school in your district. This is to be expected.

114. Wave Training – Spring 2014 SMART Report How to complete this report: Compile a list of every student educated in your school from your local student information system. Subtract from that list all students reported on the October 1 Consolidated Report for your school. This data is available using the October 1 Certified Students Report located on the “Reporting Tools” page. You now have the complete list of students who should be reported on the SMART Report for your school. Make certain that all students who should be reported are on the SMART Report.

115. Wave Training – Spring 2014 SMART Report Review their demographic information (Race, Gender, etc.). Review their Indicators (Migrant, ELL, IEP, etc.) to verify the information is correct. Verify all of the data listed in the grid for each student for accuracy at that particular school. Make any necessary corrections in your local student information system and wait for the changes to take effect the next morning. When all of the data is accurate, the superintendent or principal can confirm the site level report and the superintendent can certify all of the schools once confirmed.

116. Wave Training – Spring 2014 SMART Report Purpose What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

117. Wave Training – Spring 2014 SMART Report Questions

118. Wave Training – Spring 2014 ReportOpenDue Date Drop Out ReportCurrently OpenQuarterly Grades 3 – 8 PrecodeJanuary 6, 2014February 6, 2014 Historical Adjusted Graduation Cohort February 3, 2014May 28, 2014 TLE Roster VerificationBeginning of MarchEarly June RSA End-of-Year ReportMay 2014May/August 2014 Annual Statistical ReportMay/End of SchoolTwo weeks after the last day of school SMART ReportBeginning of MayJuly 3, 2014 Advanced CourseworkApril 1, 2014July 3, 2014 Post Code (Assessment Correction Window) June 4, 2014July 3, 2014 A-F Calculations ReviewAugust 4, 2014August 22, 2014 Spring Reporting Timeline

119. Wave Training – Spring 2014 Advanced Coursework Purpose What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline Data Use

120. Wave Training – Spring 2014 Advanced Coursework Purpose A-F Report Card Bonus Points What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

121. Wave Training – Spring 2014 Advanced Coursework Purpose What has changed? Modifying Data Pull using only StudentSectionMarks Term Including “TermGrade” element (447 districts) Either Wave, Wave + Edit, OR Upload FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

122. Wave Training – Spring 2014 Advanced Coursework

123. Wave Training – Spring 2014 Advanced Coursework

124. Wave Training – Spring 2014 Advanced Coursework

125. Wave Training – Spring 2014 Advanced Coursework Purpose What has changed? FAQ’s Q: What determines “Advanced Coursework” A: The Instructional Level provided or a MS student taking HS courses. Best Practices/Need to Know Walkthrough Training Opportunities Deadline

126. Wave Training – Spring 2014 Advanced Coursework High School OCAS code taken by a middle school student Instructional Level

127. Wave Training – Spring 2014 Advanced Coursework Purpose What has changed? FAQ’s Best Practices/Need to Know Don’t wait until deadline to complete Prepopulated vs. On Screen Data Entry Walkthrough Training Opportunities Deadline

128. Wave Training – Spring 2014 Advanced Coursework

129. Wave Training – Spring 2014 Advanced Coursework

130. Wave Training – Spring 2014 Advanced Coursework

131. Wave Training – Spring 2014 Advanced Coursework

132. Wave Training – Spring 2014 Advanced Coursework Purpose What has changed? FAQ’s Best Practices/Need to Know Walkthrough Training Opportunities Deadline

133. Wave Training – Spring 2014 Advanced Coursework Questions

134. Wave Training – Spring 2014 ReportOpenDue Date Drop Out ReportCurrently OpenQuarterly Grades 3 – 8 PrecodeJanuary 6, 2014February 6, 2014 Historical Adjusted Graduation Cohort February 3, 2014May 28, 2014 TLE Roster VerificationBeginning of MarchEarly June RSA End-of-Year ReportMay 2014May/August 2014 Annual Statistical ReportMay/End of SchoolTwo weeks after the last day of school SMART ReportBeginning of MayJuly 3, 2014 Advanced CourseworkApril 1, 2014July 3, 2014 Post Code (Assessment Correction Window) June 4, 2014July 3, 2014 A-F Calculations ReviewAugust 4, 2014August 22, 2014 Spring Reporting Timeline

135. Wave Training – Spring 2014 Purpose Verify and correct what will be the Final Assessment Data reported (A-F, Federal Reports, State Reports) What has changed? Best Practices/Need to Know Training Opportunities Deadline Assessment Correction Window: Postcode Data Use

136. Wave Training – Spring 2014 Purpose What has changed? NOT in the Wave, but rather in the A-F Application just like last fall. Only one review period. Expanding what the correction Wizard can catch – will not catch everything. Adding FAY/NFAY calculations using Wave enrollment data 2 nd time test taker assistance Best Practices/Need to Know Training Opportunities Deadline Assessment Correction Window: Postcode

137. Wave Training – Spring 2014 Assessment Correction Window: Postcode Calculating FAY and NFAY Definition: “A full time student shall be considered a "FAY" student if the student, has been continuously enrolled from October 1 of the school year through and including the date of administration of the exam and has not experienced an enrollment lapse of ten (10) or more consecutive days. The FAY determination shall be based on continuous enrollment and shall not be based on attendance determinations.”

138. Wave Training – Spring 2014 Assessment Correction Window: Postcode Calculating FAY and NFAY Definition: “A full time student shall be considered a "FAY" student if the student, has been continuously enrolled from October 1 of the school year through and including the date of administration of the exam and has not experienced an enrollment lapse of ten (10) or more consecutive days. The FAY determination shall be based on continuous enrollment and shall not be based on attendance determinations.” NFAY District and NFAY School

139. Wave Training – Spring 2014 Assessment Correction Window: Postcode Calculating FAY and NFAY Student’s Enrollment Information Calendar Date Information += FAY/NFAY Determination No 10 day lapse of enrollment from October 1, 2013 through testing. Must be in membership on October 1, 2013.

140. Wave Training – Spring 2014 Assessment Correction Window: Postcode Calculating FAY and NFAY: District A, School 1: Entry Date: August 15, 2013 Exit Date: April 11, 2013 District B, School 2: Entry Date: April 12, 2013 Exit Date: Finished Out the Year District A: FAY District A, School 1: FAY District B: NFAY District B, School 2: NFAY State: FAY

141. Wave Training – Spring 2014 Assessment Correction Window: Postcode Calculating FAY and NFAY: District A, School 1: Entry Date: August 15, 2013 Exit Date: April 11, 2013 District A, School 2: Entry Date: April 12, 2013 Exit Date: Finished Out the Year District A: FAY District A, School 1: FAY District A, School 2: NFAY State: FAY

142. Wave Training – Spring 2014 Assessment Correction Window: Postcode Calculating FAY and NFAY: District A, School 1: Entry Date: August 15, 2013 Exit Date: September 27, 2013 Entry Date: October 2, 2013 Exit Date: Finished Out the Year District A: NFAY District A, School 1: NFAY State: NFAY

143. Wave Training – Spring 2014 Assessment Correction Window: Postcode Calculating FAY and NFAY: District A, School 1: Entry Date: August 15, 2013 Exit Date: September 27, 2013 Entry Date: October 2, 2013 Exit Date: Finished Out the Year District A: NFAY District A, School 1: NFAY State: NFAY No 10 day lapse of enrollment from October 1, 2013 through April 10, 2014. Must be in membership on October 1, 2013.

144. Wave Training – Spring 2014 Assessment Correction Window: Postcode Calculating FAY and NFAY: District A, School 1: Entry Date: August 15, 2013 Exit Date: December 20, 2013 Entry Date: January 8, 2014 Exit Date: Finished Out the Year District A: FAY District A, School 1: FAY State: FAY

145. Wave Training – Spring 2014 Purpose What has changed? Best Practices/Need to Know Training Opportunities Deadline Assessment Correction Window: Postcode

146. Wave Training – Spring 2014 Purpose What has changed? Best Practices/Need to Know The Correction Wizard will not catch everything – review the data. Training Opportunities Deadline Assessment Correction Window: Postcode

147. Wave Training – Spring 2014 Purpose What has changed? Best Practices/Need to Know Training Opportunities Deadline Assessment Correction Window: Postcode

148. Wave Training – Spring 2014 Assessment Correction Window: Postcode Questions

149. Wave Training – Spring 2014 ReportOpenDue Date Drop Out ReportCurrently OpenQuarterly Grades 3 – 8 PrecodeJanuary 6, 2014February 6, 2014 Historical Adjusted Graduation Cohort February 3, 2014May 28, 2014 TLE Roster VerificationBeginning of MarchEarly June RSA End-of-Year ReportMay 2014May/August 2014 Annual Statistical ReportMay/End of SchoolTwo weeks after the last day of school SMART ReportBeginning of MayJuly 3, 2014 Advanced CourseworkApril 1, 2014July 3, 2014 Post Code (Assessment Correction Window) June 4, 2014July 3, 2014 A-F Calculations ReviewAugust 4, 2014August 22, 2014 Spring Reporting Timeline

150. Recap of Fall Reports Ed Fi Pilot Update Wave Recommendations for success Important Extras Wave Training – Spring 2014

151. October 1 Consolidated Report (100% certified) Accreditation Report Grade Grid LEP/Immigrant Survey Gifted Talented Report Comprehensive Exit Report (90% certified) Wave Training – Spring 2014 Recap of Fall Reports

152. Success – Excellent work by School Districts Lessons Learned SDE Confusion around LEP/Immigrant Survey and Codes Bilingual – needs to be better communicated Create October 1 Reporting Guide (each vendor, each report) Lessons Learned about Districts Will certify incorrect data with a deadline – work on review process Too many corrections after closing Wave Training – Spring 2014 Recap of Fall Reports

153. What to expect next fall 1.Home Language Added to October 1 so that LEP/Immigrant Survey can be removed. 2.Still investigating Special Education Child Count 3.Graduation counts on Accreditation Report will come from Comprehensive Exit Report Wave Training – Spring 2014 Recap of Fall Reports

154. Wave Training – Spring 2014 Recap of Fall Reports Questions

155. Spring Reporting Timeline Recap of Fall Reports Ed Fi Pilot Update Wave Recommendations for success Important Extras Wave Training – Spring 2014

156. Ed Fi Pilot Update What is Ed Fi? An educator dashboard tool being developed by the Student Information Office to provide data to administrators, principals, counselors, teachers and other staff at school districts about students and schools to assist in making informed decisions for schools and students.

157. Ed-Fi Pilot Career Tech Putnam City PS Francis Tuttle TC Choctaw Durant PS Choctaw Nation Small / Rural El Reno PS Prague PS Large / Urban Tulsa PS CSC Tulsa Schusterman Family Foundation SDE Divisions Educator Effectiveness School Improvement Wave Training – Spring 2014

158. Wave Training – Fall 2013 Ed-Fi Pilot

159. Wave Training – Fall 2013 Ed-Fi Pilot

160. Wave Training – Fall 2013 Ed-Fi Pilot

161. Wave Training – Fall 2013 Ed-Fi Pilot

162. Wave Training – Fall 2013 Ed-Fi Pilot

163. Wave Training – Fall 2013 Ed-Fi Pilot

164. Wave Training – Fall 2013 Ed-Fi Pilot

165. Wave Training – Spring 2014

166. Ed-Fi Pilot

168. Wave Training – Fall 2013 Ed-Fi Pilot

169. Wave Training – Spring 2014

170. Ed-Fi Pilot Launched in July 2013 Requirements Gathering through October 1, 2013 Phase 1 Dashboard will be installed and ready for pilots by the end of January, 2014. Phase II and beyond: additional data, new local pilots and new dashboards (2014-2015). Expand to other districts based on local demand in 2015-2016 Wave Training – Spring 2014

171. Spring Reporting Timeline Recap of Fall Reports Ed Fi Pilot Update Wave Recommendations for success Important Extras Wave Training – Spring 2014

172. Wave Recommendations 1.SIS Vendor Contract – be sure to include the Wave documentation in any contract with an SIS vendor. It is required by law that an SIS is in compliance with this document.

173. Wave Training – Spring 2014 Wave Recommendations 1.SIS Vendor Contract – be sure to include the Wave documentation in any contract with an SIS vendor. It is required by law that an SIS is in compliance with this document. 2.Wave 101 Videos – If you have not viewed the Wave 101 videos, be sure to do that.

174. Wave Training – Spring 2014 Wave Recommendations 1.SIS Vendor Contract – be sure to include the Wave documentation in any contract with an SIS vendor. It is required by law that an SIS is in compliance with this document. 2.Wave 101 Videos – If you have not viewed the Wave 101 videos, be sure to do that. 3.My Direct Phone Number – If you know my direct phone number, don’t just share that with other schools – require they at least provide you with gift certificates or some other form of payment. Call Help Desk First.

175. Wave Training – Spring 2014 Wave Recommendations 1.SIS Vendor Contract – be sure to include the Wave documentation in any contract with an SIS vendor. It is required by law that an SIS is in compliance with this document. 2.Wave 101 Videos – If you have not viewed the Wave 101 videos, be sure to do that. 3.My Direct Phone Number – If you know my direct phone number, don’t just share that with other schools – require they at least provide you with gift certificates or some other form of payment. Call Help Desk First. 4.Identify Data Person at your District/School – Who is checking the Wizards regularly? Daily during major reporting periods. Weekly during slower times.

176. Wave Training – Spring 2014 Wave Recommendations 1.SIS Vendor Contract – be sure to include the Wave documentation in any contract with an SIS vendor. It is required by law that an SIS is in compliance with this document. 2.Wave 101 Videos – If you have not viewed the Wave 101 videos, be sure to do that. 3.My Direct Phone Number – If you know my direct phone number, don’t just share that with other schools – require they at least provide you with gift certificates or some other form of payment. Call Help Desk First. 4.Identify Data Person at your District/School – Who is checking the Wizards regularly? Daily during major reporting periods. Weekly during slower times. 5.The Wave Front Page And / Or Instructions – If we learn something we feel compelled to let you know ASAP, we will post it.

177. Wave Training – Spring 2014 Wave Recommendations Questions

178. Spring Reporting Timeline Recap of Fall Reports Ed Fi Pilot Update Wave Recommendations for success Important Extras Wave Training – Spring 2014

179. Important Communication 1.Survey Monkey link 2.Watch for Training Opportunities (Email/Posted Online) 3.ACE Cumulative Report – future dashboard in ED FI.

180. Wave Training – Spring 2014 Important Communication Questions

181. Wave Training – Spring 2014 Office of Student Information John Kraman – john.kraman@sde.ok.gov Duane Brown – duane.brown@sde.ok.gov Susan Pinson – susan.pinson@sde.ok.gov Autumn Daves – autumn.daves@sde.ok.gov SDE Help Desk 405.521.3301