1. HR information system - sHaRe Bureau Veritas group
Samo MIGLIČ
March 2012

2. GENERAL OVERVIEW & STRATEGIC ORIENTATION
sHaRe – HR PROCESESS

3. WHY sHaRE - our expectations
A). To structure HR processes in the field of:
HR administration
Training,
Recruitment,
Performance Assessment (PMP) and career evolution
B). Get an analytical understanding of our employees (BV main assets)
pyramid of age by BU in order to anticipate recruitment and succession planning
skills mapping in order to find easily the capabilities within our teams (e.g. for large contracts requiring the involvement of several countries)
allocation of the training budget by BU, by job family, business line etc.
retention and turnover
C). Atomization of HR reporting / KPI’s and improvement of the follow-up quality

4. HOW - 4 main objectives
1- KNOW our resources in order to enable our business to grow in a SUSTAINABLE manner.
Early signals on age/cost and Early signals on skills limitations versus business development
Early signals on issues with qualifications necessary for keeping our licence to operate
Leverage on BV network in an efficient and structured manner
2- MANAGE TRAINING as an investment i.e.
Align training with the needs of the BU (future business development, management, technical, accreditation…)
Make the training part of the ‘BV package’ and an argument to attract & retain employees.
Measure investment in Money and Time versus expected outcome
3- STREAMLINE HR processes
Recruitment, Employee files, PMP, Pay rise, Monthly HR reports,
4- INTEGRATE into BV systems and managed/updated by HR
Feed TQRM systems: BV Qualifs, WebAccs, etc..
Link with codes in ZIG Prod / Siebel
Integrate PMP for all employees

5. Geographical scope & organisation
22/04/ :35
Geographical scope & organisation
NEZ Continental (S.M.)
18 countries
1500 FTE
s_quintp\Bureau Veritas\06 Truth Analyst Presentation (New Template).ppt 5

6. sHaRe (HRIS) – set up RECRUITMENT PMP PERFORMANCE REVIEW
WORKFORCE
ADMINISTRATION
SKILLS &
COMPETENCIES
System Entrance
REPORTING
TRAINING &
DEVELOPMENT
LOCAL PAY-ROLL
SYSTEM
BV QUALIF 6

7. sHaRe – 3 levels of interaction
3 different possibilities
As an Employee
Read access on your own file + edit access on your own CV and address information + edit access on your own file in the PMP module during the PMP cycle.
As a Manager/Supervisor
Read access on your own file + all your employees files + edit access on your own CV and address information + edit access on your own and you employees files in the PMP module during the PMP cycle.
As HR
Full read and edit access on your own and all employees within your working area (BU/Devision/Country/District/Region).

8. sHaRe – EMPLOYEE’S + MANAGERS PORTAL
ACTION BUTTONS

9. sHaRe – HR PORTAL
MODULES

10. ORGANISATION & STRATEGIC ORIENTATION
sHaRe – HR PROCESESS

11. sHaRe – PMP PROCESS (MAIN STEPS)2.
SR INPUT
(FUNCT. MANAGER) 1.
SELF ASSESMENT 3.
N+1 INPUT &
INTERVIEW
PMP CLOSED&
ARCHIVED IN
sHaRe 5.
EMPLOYEE
ACKNOWLEDGMENT 4.
HR CONSISTENCY
CHECK

12. sHaRe – PMP Module
STEPS OF PMP

13. sHaRe – PMP Form
PAGES

14. Holiday request and recording process flow
2 weeks max.
HOLIDAY
BALANCE
IN WA
1. Request for holiday
Employee
2. Receives request and approves or rejects it
N+1 (or N+2)
3. Receives confirmation /approval for holiday
Employee+HR
4. Takes the holiday
Employee
TRG catalogue
IF OK
If different than original request
IF NO
Minimum info requested
2a. Receives automatic info & explanation
Employee
End
4. Enters the changes (max in 2 weeks)
Employee
NEW
HOLIDAY
BALANCE
IN WA
First day of absence
Last day ob absence
Total days to be taken (min unit 0,5 day)
Holiday type (regular, previous years, compensatory, extra paid day...)
New balance
IF NO
4. Approves or rejects
N+1
IF OK
See nex page for details

15. sHaRe – Holiday Module

16. TRG application and recording process flow
CATALOGUE
TRG catalogue
1. Application on training course from catalogue
Employee
2. Receives request and approves or rejects it
N+1
3. Participates the training
Employee
4. Final records on executed TRG and closing in the system
Employee+HR
Executed TRG
recorded&saved in
employee’s
personal file
IF OK
IF TRG COURSE NOT IN CATALOGUE
IF NO
1a. Opens new TRG in catalogue HR
End
3a. Receives automatic info HR
Definition
Management rules
Timetable + deadlines
Manage the execution and post TRG activities

17. sHaRe – Training Training planing Training catalog
Registration management
Post training activities
Budgeting&costs tracking

18. sHaRe – Search functionality
By geography
By skils
By qualificaton
By codes
By RL
By key words
.....