1. Microsoft Office Suite Microsoft Word
Module 3
Microsoft Office Suite
Microsoft Word

2. MODULE OVERVIEW Part 1 What will Word Processing Do For Me? Part 2
Gaining Proficiency: Editing and Formatting
Part 3
Enhancing A Document : The Web And Other Resources
Part 4
Advanced Features : Outlines, Table, Styles and Outlines

3. What Will Word Processing Do For Me?
Part 1
What Will Word Processing Do For Me?

4. What Will Word Processing Do For Me?
OBJECTIVES:
Define word wrap, hard and soft returns.
Distinguish between insert and overtype modes.
Describe Word screen elements.
Create, save, retrieve, edit and print a document.
Check a document for spelling; describe the function of the custom dictionary

5. Overview Word Processing software used to create documents.
Create your document.
Save your document.
Display your document on monitor and edit as necessary.
Print document any time in draft or final form.

6. Basics of Word Processing
Word Wrap – text automatically wraps text from one line to the next without pressing the enter key.
Hard Return – created by the user when the enter key is pressed.
Soft Return – created by the word processor as it wraps text from one line to the next.
Insertion Point – Flashing vertical line that marks the place where text will be entered.
Toggle Switch – A switch that causes the computer to alternate between two modes.
For example, Caps Lock alternates between uppercase and lowercase.
Insert Mode vs. Overtype Mode

7. Word 2000 Screen Title bar Minimize Restore Close Toolbar Menu bar
Office Assistant
Scroll bar
Status bar

8. Standard Toolbar Save Print Spell Check Cut Paste Undo Redo Hyperlink
Creates Columns
Doc Map
Doc
Open Doc
Preview
Draws table
Inserts Worksheet
Drawing Toolbar On/Off
Show/Hide Codes
Office Assistant
Copy
Format Painter
Zoom
New
Inserts Table

9. Formatting Toolbar Font Size Font Style Italics Underline Bold
Left Alignment
Border
Bullets & Numbering
Style
Justified
Underline
Font Style
Highlight
Promote/Demote
Font Color
Bullets
Right Alignment
Numbering
Center Text

10. The File Menu Commands
New
Open
Close
Save
Save As
Page
Setup
Print

11. The File Menu Commands
The File menu is used to open, close, save, and print word documents. It is also used to exit Word.
Save command copies the current document to the same file and disk location.
Save As command copies the current document to a different file and disk location.
Open command brings a copy of a previously saved document into memory, enabling you to work with that document.

12. Save As Dialog Box
File Name
File Type
Folder Where
Stored

13. Open Dialog Box
File to be opened
File Type
Folder Where
Stored

14. Troubleshooting: Normal View
View menu is used to change the view of the document as well as display or hide toolbars.
Normal View - this view shows only the body of the current page;
faster and preferable when entering text and editing.

15. Troubleshooting: Normal View
No Margins
Displayed
Normal Button
Horizontal Ruler Displayed

16. Troubleshooting: Print Layout View
Margins Displayed
Print Layout
Button
Horizontal Ruler Displayed
Vertical Ruler Displayed
Print Layout View - this view shows the complete page with headers, footers, and all formatting applied.

17. Gaining Proficiency: Editing and Formatting
Part 2
Gaining Proficiency: Editing and Formatting

18. Objectives Define the select-then-do methodology
Use the Find and Replace commands, and Go To commands
Use different type of views
Define typography
Use the Page Setup command
Use the Format Paragraph command

19. Select-Then-Do
Cut command removes the selected text and places it on the clipboard.
Copy command places a duplicate of the selected text on the clipboard.
Paste command puts the contents of the clipboard into the document.
Drag-and-Drop - You can move or copy information using drag-and drop editing. First select the information, and then use the right mouse button to drag the selection to the new location.
Office/Windows Clipboard - temporary storage area available to any Windows application.
Undo command - this command reverses the effect of previous commands.
Redo command - reverses the last command that was undone.

20. Find, Replace, and Go To Commands
Find command
locates one or more occurrences of specific text
Replace command
locates the text, and replace with different text
Go To command
goes directly to a specific place

21. Find, Replace, and Go To Commands
Find command
Replace command
Selection bar
Go To command
Case sensitive search
Case insensitive search
Whole word replacement
Automatic replacement
Wild card

22. Find, Replace, and Go To Commands
Find command - locate a designated character string and optionally replace with different characters.
Replace command – locate a designated character string and replace with different characters.
Selection bar – a blank column at the far left of the document window. Use the selection bar to select a line, paragraph, or the entire document.
Case sensitive search – finds word matches only if the words are exactly the same with respect to uppercase and lowercase letters
Case insensitive search – finds word matches regardless of the use of uppercase and lowercase letters.
Automatic replacement – substitution is made automatically when executing a replace command.
Whole word replacement – replaces only entire words not parts of a word when executing a replace command.

23. Views
Scrolling  needed when a document is too large to be seen in its entirety. Scrolling refers to moving horizontally or vertically to see a different portion of the document
View menu
Provides different views of a document
Normal view  The default view
displays only the body of the document, faster than print layout view.
Page Layout view
Closely resembles the printed document
Zoom command
Display screen at different magnifications

24. Horizontal Ruler Displayed
View Menu: Normal View
No Margins Displayed
Normal Button
Horizontal Ruler Displayed

25. View Menu : Print Layout View
Margins Displayed
Print Layout
Button
Horizontal Ruler Displayed
Vertical Ruler Displayed

26. View Menu: Zoom Command
75%
Zoom

27. Typography Typography
Process of selecting typefaces, type style, and type sizes
Typeface  a complete set of characters with the same general appearance.
Times New Roman
Arial
Courier New
Serif typeface-presence of tiny cross lines
Sans serif typeface-absence of tiny cross lines

28. Typography Typography Typeface Serif typeface Sans serif typeface
Times New Roman
Arial
Courier New
Serif typeface
Sans serif typeface

29. Page Setup Command
Portrait orientation
Landscape orientation
Margins

30. Page Setup Command
Page Setup command - the command in the File menu lets you change margins, paper size, orientation, paper source, and/or layout.
Portrait Orientation - vertical orientation of the page such as in portrait photographs.
Landscape Orientation - horizontal orientation of the page such as in a landscape painting.

31. Page Setup Command : Page Break
Page break – go to the top of the next page.
Soft page break - top of the page created by the word processing application.
Hard page break - top of the page specified by the user.

32. Paragraph Formatting
Format Paragraph – this command allows you to specify the alignment, indentation, line spacing, and pagination for the selected paragraph
Alignment
Indents
Left indent
Right indent
Special indent
First line indent
Hanging indent

33. Paragraph Formatting
Alignment – the horizontal positioning of the text on the page. Text can be left aligned, right aligned, centered or justified.
Indents – is the distance between the text and the margin. Paragraphs can be indented (moved in) so they have a different margin from the remainder of the document.
Left indent – moves the paragraph in from the left margin of the document.
Right indent – moves the paragraph in from the right margin of the document.
Special indent – a special type of indentation different from the left or right indent. The two types of special indentation are first line and hanging.
First line indent – this indentation setting affects and left indents only the first line in the paragraph.
Hanging Indent - the first line of the paragraph “hangs” farther left than the following lines.

34. Paragraph Formatting Line Spacing Single 1.5 lines Double At Least
Exactly
Multiple

35. Paragraph Formatting How to invoke a spell/grammar check?
Turning spell checking off

36. Enhancing A Document : The Web And Other Resources
Part 3
Enhancing A Document : The Web And Other Resources

37. Objectives Describe object linking and embedding;
explain how it is used to create a compound document.
Describe the resources in the Microsoft Clip Gallery;
insert clip art and/or a photograph into a document.
Use Format Picture command to wrap text around a clip art image.
Use WordArt to insert decorative text into a document.
Describe Internet and World Wide Web; download resources from the Web for inclusion in a Word document.

38. A Compound Document
Object Linking and Embedding (OLE) – technology that enables you to create a document containing objects from multiple applications.
Object – data from an application. For example, a document is a Word object.
Clipboard – a memory location that stores a single object. Objects can be cut to and pasted from the clipboard.
Clip art – a graphic piece of artwork.
Microsoft Clip Gallery – this gallery contains clip art images, photographs, sound files, and motion clips.
Microsoft WordArt – an application within Microsoft Office that creates decorative text.
WordArt toolbar – toolbar which appears when using the WordArt application.

39. Resources from the Net and Web
Internet
WWW - World Wide Web
Hypertext document
Hypermedia
Hyperlink
Web enabled
Web toolbar

40. Professional Formats Template Wizard
Partially completed document that contains formatting, text and/or graphics.
Wizard
Agenda wizard
Fax wizard
Resume wizard

41. Professional Formats
Template – a partially completed document that contains formatting, text, and/or graphics to help you in creating a document.
Wizard – helps you create a document by asking a series of questions, and then creating a customized template based on your answers.
Agenda wizard – a wizard that helps you create an agenda (a list of meeting items)
Fax wizard – a wizard that helps you to create a fax cover sheet and document.
Resume wizard – a wizard that helps you to create your resume.

42. Advanced Features : Outlines, Table, Styles and Outlines
Part 4
Advanced Features : Outlines, Table, Styles and Outlines

43. Objectives Create a bulleted or numbered list; Describe Outline view;
create an outline using a multilevel list.
Describe Outline view;
explain how this view facilitates moving text within a document.
Describe the tables feature;
create a table and insert it into a document.
Explain how styles automate the formatting process and provide a consistent appearance to common elements in a document.

44. Bullets, Lists and Outlines Vocabulary
Bulleted list
Bullets & Numbering command
Multilevel numbered list
Numbered list
Outline

45. Bullets, Lists and Outlines Vocabulary
Bulleted List - a list helps to organize information by emphasizing important topics. A bulleted list has bullets (special characters) at the beginning of each list item.
Bullets and Numbering command - facilitates the creation of a bulleted or numbered list.
Multilevel numbered list - a list with more than one level. Each level can be formatted independently of other levels. Commonly used for outlines.
Numbered List - a list helps to organize information by emphasizing important topics. A numbered lists numbers and orders the list items sequentially.
Outline - An outline extends a numbered list to several levels.

46. Tables Vocabulary Tables feature Cell Insert table command Table menu
Tables and Borders

47. Tables Vocabulary
Cell - the rows and columns in a table intersect to form cells. Cells are separated by dotted lines knows as gridlines which appear on the monitor, but not in the printed document.
Insert table command - this command creates a new table and is accessed through the Table menu.
Tables feature - represent a very powerful capability with Word. The cells in a table can contain text, numbers, and/or graphics. The cells in the table are separated by gridlines on the monitor.
Table Menu - menus of commands relating to tables such as Insert Table, Insert Rows, Insert Columns, Delete, etc.

48. Styles Vocabulary Character style Paragraph style Style command
Normal style
Heading 1 style
Body Text
Default paragraph font style

49. Styles Vocabulary
Normal Style - contains the default paragraph settings and is automatically assigned to every paragraph unless a different style is specified.
Paragraph Style - stores paragraph formatting (alignment, line spacing, indents, text flow, and borders and shading), as well as the character style in a paragraph.
Style - is a set of formatting instructions that has been saved under a distinct name. Styles are created at the character or paragraph level and provide a consistent appearance to similar elements throughout a document.
Style command - this command from the Format Menu allows you to change any style. This is an easy way to achieve uniformity by storing the formatting information as a style and then apply that style to all occurrences of the same element within a document.