1. OHIO EMERGENCY MANAGEMENT AGENCY (Ohio EMA) PUBLIC ASSISTANCE DAMAGE ASSESSMENT
PA Damage Assessment

2. OHIO EMA DISASTER RECOVERY BRANCH (DRB)
Public Assistance Staff
Laura Adcock (614) , ladcock
Scott King (614) , seking
Branch Chief
Greg Keller (614) , gkeller
Note: All s

3. INTRODUCTION TO DAMAGE ASSESSMENT
What is it?
The systematic process of determining and appraising the extent of loss, suffering, and/or harm to a community.
Can assist in directing response activities because it can highlight high impact areas
Determines the who, what, where, when and how

4. INTRODUCTION TO DAMAGE ASSESSMENT, cont.
Who does is it?
Damage Assessment Teams – Should be part of EOC staffing and should have a team for private and public assessments
Local governments
State – Technical assistance and verification
Federal (FEMA/SBA) - Verification

5. INTRODUCTION TO DAMAGE ASSESSMENT, cont.
When is it done?
As soon as possible after the event (within 12 to 36 hours). Generally, damage assessment for the private sector is conducted before the public sector

6. INTRODUCTION TO DAMAGE ASSESSMENT, cont.
How is it done?
Private Sector (Individual Assistance - IA) – Degree of damage
Public Sector (Public Assistance – PA) – Dollar estimates

7. INTRODUCTION TO DAMAGE ASSESSMENT, cont.
How is it reported?
Summary of private and public sector damages is provided on the Ohio EMA Damage and Needs Assessment Form
Individual Assistance and Public Assistance have additional forms that provide more detailed assessment information (i.e., Preliminary Damage Assessment for IA and Site Estimate for PA)

8. PUBLIC ASSISTANCE (PA) DAMAGE ASSESSMENT
What is it?
Identification of immediate threats to the public’s health and safety
Identification of impact to public infrastructure
Identification of types of damages and costs

9. PA DAMAGE ASSESSMENT, cont.
Who does it?
Political Subdivisions
Special Districts, Local/Regional Authorities
Public Schools/Colleges/ Universities
Certain Private Non-Profit Organizations (PNP)

10. PA DAMAGE ASSESSMENT, cont.
Libraries
Medical
Museums
Performing Arts Facilities
Rehabilitation Centers
Senior Citizens Centers
Shelter Workshops
Utility
Zoos
Eligible PNP Facilities
Community Arts Centers
Community Centers
Custodial Care
Educational
Emergency
Health and Safety Services
Homeless Shelters
Irrigation Facilities

11. PA DAMAGE ASSESSMENT, cont.
When is it done?
Generally, the event will guide the timing of the assessments
If there are significant response activities, assessments can follow their completion
PA assessments are generally completed after IA assessments

12. PA DAMAGE ASSESSMENT, cont.
How is it done?
Force account, rented equipment and contract
FEMA Schedule of Equipment Rates
Actual costs incurred to date versus and;
Estimated costs to complete work
Local estimates based on completing work with force account or contract. Can also use FEMA Cost Codes

13. PA DAMAGE ASSESSMENT, cont.
How is it done?
Use of personnel knowledgeable in assessing damages
Estimates must not be over or under stated
Only damage associated with the event is included – Capital improvement projects that could be completed with event related repairs must not be included in estimates (i.e. resurfacing an entire road when only patching is event related)

14. PA DAMAGE ASSESSMENT, cont.
How is it reported?
Overall impact to a community is summarized on the DA Form
More detailed assessments are included on the Site Estimate Form
Each facility is listed as a separate site, with some exceptions

15. PA DAMAGE ASSESSMENT, cont.
How is it reported?
Include representative photos
Report damage/costs by Type and Category
There are two Types and Seven Categories

16. TYPES AND CATEGORIES OF WORK
Emergency Work (Jurisdiction wide on Site Estimate Form) – Labor cost limitations
Debris Removal (Category A)
Emergency Protective Measures (Category B)

17. TYPES AND CATEGORIES OF WORK, cont.
Permanent Work (May require individual Site Estimates
Road and Bridges (Category C)
Water Control Facilities (Category D)
Buildings, Equipment and Contents (Category E)
Utilities (Category F)
Parks, Recreation and Other (Category G)

18. TYPES AND CATEGORIES OF WORK, cont.
Category A - Debris Removal
Eliminate immediate threat to lives, public health and safety and significant damage to improved public or private property
Trees and woody debris, sand, mud, silt, gravel, etc.
Only clearance from improved property
Private property debris removal is not eligible unless it is brought to the public right of way
No Federal Aid System routes

19. TYPES AND CATEGORIES OF WORK, cont.
Category B - Emergency Protective Measures
Eliminate or reduce an immediate threat to life, public health or safety and significant damage to improved public or private property
Includes fire, police, search and rescue, EOC operations, applicant run shelters, evacuation, etc.
Emergency work performed, i.e. to open up a road for travel prior to permanent repairs

20. TYPES AND CATEGORIES OF WORK, cont.
Category C - Roads and Bridges
Cost to restore system to pre-event function, design and capacity
Road surface/shoulder
Bridges
Culverts
Only roads “off” of the Federal Aid System (FAS)

21. TYPES AND CATEGORIES OF WORK, cont.
Category D - Water Control Facilities
Facilities that channel/direct water
Retention basins
Diversion channels
Flood Control Works (limited eligibility)
Only those facilities not eligible for assistance through the USACE or NRCS

22. TYPES AND CATEGORIES OF WORK, cont.
Category E - Buildings and Equipment
Repair/Replacement
Contents/Equipment/Vehicles
Loss of function/capacity
Temporary facilities
Insurance

23. TYPES AND CATEGORIES OF WORK, cont.
Category F - Public Utilities
Water/sewer, wastewater, power systems and components
Owned/operated by municipalities, authorities and PNPs
Report insurance coverage

24. TYPES AND CATEGORIES OF WORK, cont.
Category G - Parks/Recreation and Other
Parks/Recreation Facilities Examples
Fields
Fencing/lighting
Support/concession facilities
Improved Areas Only

25. JOINT PDA FORMAT County by County meetings
Scheduled by County/State EMA
State and FEMA Team Interviews representatives of impacted entities
Team meets one-on-one with those representatives
Site inspections may follow the meeting

26. JOINT PDA FORMAT, cont.
Site inspections would include damaged/ impacted critical public facilities and areas with large impact and concentrated damage:
Treatment Plants
Public Service Structures
Concentrated Debris Sites
Road Washouts
Bridges

27. Joint PA PDA Role of County EMA
County EMA should:
Inform all affected entities of the Joint PDA meeting
Share PDA preparation materials with the entities
Determine location of meeting. Ensure space is large enough, with sufficient parking, tables and chairs

28. Joint PA PDA Role of Local Officials
Local Officials should bring the following:
Site Estimate Form for each damaged facility. Detailed damage dimensions/ scope of work are required
Collated photo(s) of each major damaged site
Updated DA form and/or Site Estimate Sheets

29. Joint PA PDA Role of Local Officials, cont.
Insurance Information
It is imperative that the extent of insurance coverage be determined as soon as possible, prior to the PDA, if possible
Bring your insurance agent, risk managers, etc.
Copy of the insurance policy
Any related documents such as the Statement of Loss or Proof of Loss

30. RESULTS OF JOINT PDA/DECLARATION PROCESS
Information gathered during the Joint PDA will be used for:
Meeting federal disaster declaration criteria
Recommendations to the Governor to request a declaration
Preparation of a request letter and/or appeal letter

31. DISASTER SEQUENCE OF EVENTS
FEMA REGIONAL
RECOMMENDATION
RECOMMENDATION
WHITE
HOUSE
FEMA NATIONAL OFFICE
MAJOR DISASTER
DECLARATION
FCO APPOINTED
FEMA - STATE AGREEMENT
SCO APPOINTED
JFO ESTABLISHED
FEDERAL - STATE MEETING
DISASTER RECOVERY CENTER(s) MAY OPEN
PA APPLICANT’S BRIEFINGS

32. RECOMMENDATION CONSIDERATIONS
Amount and type of damage
Available resources
Assistance from Other Federal Agencies
Recent disaster history
Impact
Extent and type of insurance
Imminent threats
Economic Impact
See 44 CFR thru for additional considerations/roles

33. KEY POINTS OF THE DISASTER DECLARATION PROCESS
Local and state governments must apply available resources to the disaster situation.
Federal assistance is supplemental
Damage assessment is a state and local function
Damage assessment must support Governor’s request for declaration
Only the President can declare an emergency or major disaster

34. PRE-EVENT ACTIVITIES Hazard Analysis Planning Training Exercising
Pre-identification of Damage Assessment Teams

35. QUESTIONS?