1. GRS experience with a web-based information and cooperation platform for nuclear safety purposes GNSSN Workshop BMU, Bonn, Germany L. Küchler (GRS) Germany

2. Content GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany2  GRS Cooperation Portal – Web-based information and cooperation platforms Objectives Content Steps of work Principles  Improvement of international communication and cooperation Structure International Projects Management Cooperation and documentation Principles and Benefits  Future Tasks  Benefits

3. Screenshot Info Server – GRS Cooperation Portal (GCP) GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany3

4. Objectives GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany4  Improvement of the internal cooperation and coverage of national and international activities within projects Cooperation platform (Info Server on the SharePoint-Basis) Sharing and distribution of information Creation of portals and topic sites (important documents) Maintaining and improving knowledge Keep an overview about past and on-going activities Aims:  The best possible support of all the members by information which he/she needs for the optimal performance project work  Platform for cooperation and document management for bilateral and multilateral projects in the field of nuclear safety and security, waste management, decommissioning etc.

5. Content of GRS Cooperation Portal GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany5  GCP is the Information and Cooperation portal for the GRS and its partners consisting of: Teamsites for selected topics, to work on with external partners Project sites for national and international projects with external partners (example SIP-LC) Sites providing an overview on collaboration with other countries, institutions and organisations Record keeping for completed projects (example RF/TS/47)  Main Structure xx-Cooperation Bilaterale EU and EBRD-Kooperation (potentially others like IAEA/EC)

6. Steps of work GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany6 By now:  Identification of standard structure Webparts, Functionality, Responsibilities, …  Development of structure and architecture  Development of standard procedure (workflow) for new (external) users In the future:  Archiving of explicit knowledge and Exploitation of implicit knowledge  Identification of knowledge holders – Experts  Network of Experts

7. Screenshot GRS Cooperation Portal Entry Page GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany7

8. Structure – Kind of Project/Countries GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany8  Bilateral Cooperation GER-ARM GER-Belarus GER-Bulgaria GER-Russia GER-Ukraine Project INT Ost  EBRD Cooperation LRTP SIP LC ISF-2  EU-Cooperation EU-ARM EU-Belarus EU/EBRD-Bulgaria EU-Egypt EU-Jordan EU-Georgia EU-Ukraine EU-Russia EU-Regional

9. International Project Management (EU-Ukraine Projects) GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany9

10. International Project Management (EU-Project UK/RA/07 - running) GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany10

11. International Project Management (EBRD-Project SIP-LC - running) GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany11

12. International Project Management (EU-Project RF/TS/47 - completed) GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany12

13. JRC Dissemination Page Example for incomplete list of projects (RF/TS/47 missing) GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany13

14. Structure of EU-Project Documentation GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany14  Main Documents Action Fiche Terms of Reference Technical Project Description Sheet Annex III to the offer Inception report  Project Documents Technical Reports Task Reports Final Report Any other required technical document (No monthly reports)  Shared Documents Documents of the applicant Review Reports Regulations Working documentation

15. Principles - for development of cooperation and team sites of the Info Server for bilateral and multilateral projects GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany15  Ultimate responsibility for the content and quality remains with the respective providers of the information and operators - Project Manager, TPL, TL, Contract Manager, Controlling  Agreements on responsibilities, copy rights, access rights necessary  Agreements on contents and who should provide which information necessary  Continuous efforts (day to day work) by process owners to make the sites available as a source of actual information and for managing of tasks  Consideration of requirements for confidentiality, data security on international and national levels

16. Screenshot SAR NPP Belene GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany16

17. Benefits – Cooperation and Team Sites GNSSN Workshop, 04–06 July 2011, BMU, Bonn, Germany17  Support to regulatory authorities or other state authorities with regard to international missions and activities  Transfer of knowledge and experience in the areas of nuclear legislation and classification and storage of documentation  Contribution to maintaining of the competence  Record keeping about projects performed and their main results  Establishment of good premises for further cooperation in this field  Better exchange of operational experience  Optimal cooperation while harmonizing safety concepts  Support to the efficiency of the national regulatory authorities and to their cooperation in international panels